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January

2011

V6.1

Training Course
CB-102: Functional overview Sage ERP X3

Sage ERP X3 Training Course


Map Sage ERP X3 Fundamentals
Sage ERP X3 Advanced
CB
101
CB
CB
101
CB 101
101
Introduction
Introduction
(0,5
day)
(1
(0,5
day)
(1 day)
day)

You
Are
Here

CB 102
Functional
Functional
Overview
(2,5
(2,5 days)
days)

FIN
FIN 201
201
Finance
(4
(4 days)
days)

CB 203
Common
Common Tools
Tools
(3 days)

OPE
OPE 201
201
Distribution
(3
(3 days)
days)

OPE 202
Inventory
Inventory
(2 days)

2 / Sage 2010

OPE
OPE 203
203
Manufacturing
Manufacturing
(3 days)

Sage ERP X3 Expert

Distribution
Contracts (Purchasing and Sales)
Loan Orders
Packaging & Shipment Preparation
Purchasing Signature Management
Sales and Purchasing Prepayments
Sales Reps and Commissioning
Sourcing: RFQs, Responses
Carrier Management
Inter-Site and Intercompany Transactions
Invoice Elements (Purchasing & Sales)
Kits, Options & Variants
Price List Management (Advanced)

Distribution and Inventory

Manufacturing
Advanced Global Manufacturing

Finance

Finance
Bank Communication & Reconciliation
Budget Control/ Analytical Budget
Financial Data Extraction
Statements & Reminders
Automatic Journals & Dimension Defaults
Service Fee Appointment
Advanced Payment Transactions
Month and Year End Processes

Fixed Assets (Additional Features)

Inventory
Allocation Rules (Advanced)
Stock Counts
Serial Number Management
Dynamic Location Mgt & Replenishment
Internal Movements & Put away Plan
Valuation Methods and Price Adjustments
and cost calculations
MRP, MPS and Statistical Reordering
Quality Control & Sampling

Analytical Allocations

Functional Overview Sage ERP X3 v6.2

Purchasing Subcontracts
Pre-Allocations (Pegging Function)
Radio Terminals
Manufacturing
Production Costing and WIP Posting
Manufacturing Subcontracts
Configurator
Weighing
Optimisation ILOG

Fixed Assets

Multi-Legislation Set Up
Operating Budgets
Retention
Accruals (KIK)
Stock Interface
Pre-Consolidation

Factoring
CRM

Course
Map

Marketing Activity

CRM Activity and Customer Support

Course Objectives
At the end of the Overview course you will be familiar
with the major business processes in Sage ERP X3.

You will understand the links and interactions between


processes, from presales through to accounting and
reporting.

You will be able to place simple transactions, follow them


up and see their results in all X3 modules, including
Purchasing, Inventory Management, Manufacturing, Sales
and General and AP/AR Accounting.

3 / Sage 2010

Functional Overview Sage ERP X3 v6.2

How to achieve these


objectives
In the round ONE, we will see a simple Purchasing and Sales
process: We will buy a product using a Supplier PO, a
Receipt and a Supplier Invoice followed by our Payment.
Then we will sell it to a customer through a Sales Order and
a Shipment. We will issue the customer invoice and receive
payment for it.

In the round TWO, we will use a more comprehensive


process : We will receive a Sales Order for a manufactured
product (a bicycle) for which we do not have any stock. Sage
ERP X3 will manage the situation by suggesting a supply
chain for materials (frames and wheels), work orders to build
the finished product, and the sales process.

4 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Prerequisites
Sage ERP X3 Introduction (CB101)

5 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Course Contents
1. COMMON DATA PRINCIPLES
COMPANY, SITES
LEDGERS, JOURNAL
BPS, SUPPLIERS, CUSTOMERS
PRODUCTS, PRODUCT-SITES

2. ROUND 1 : SIMPLE BUSINESS CYCLE


COMMON DATA
PURCHASING PROCESS
SALES PROCESS

3. ROUND 2 : MANUFACTURING, SUPPLY CHAIN


COMMON DATA
BOMs AND ROUTING
SALES ORDER OF A MANUFACTURED PRODUCT
MRP, ENTERPRISE PLANNING
PURCHASING PROCESS
MANUFACTURING PROCESS, WORK ORDERS
INTERSITE SUPPLY
ACCOUNTING
6 / Sage 2010

Functional Overview Sage ERP X3 v6.2

COMMON DATA
PRINCIPLES
1. COMMON DATA PRINCIPLES
COMPANY, SITES
LEDGERS, JOURNAL
BPS, SUPPLIERS, CUSTOMERS
PRODUCTS, PRODUCT-SITES
2. ROUND 1 : SIMPLE BUSINESS CYCLE
COMMON DATA
PURCHASING PROCESS
SALES PROCESS
3. ROUND 2 : MANUFACTURING, SUPPLY CHAIN
COMMON DATA
BOMs AND ROUTING
SALES ORDER OF A MANUFACTURED PRODUCT
MRP, INTERPRISE PLANNING
PURCHASING PROCESS
MANUFACTURING PROCESS, WORK ORDERS
INTERSITE SUPPLY
ACCOUNTING

7 / Sage 2010

Functional Overview Sage ERP X3 v6.2

General Organization Options


Company
Activity: manufacturing and sale
of bikes

Site 1
Finance, Sales,
Purchasing,
Manufacturing and
Warehouse

Site 2
Warehouse
ONLY

Packing
material
Stores

Stock
S
t
o
c
k

Raw material
and Finished
good store

Legend :
Accounting Entries

Site 33
Site
Sales ONLY
Financial
&
Sales

Site 4
Financial
&
Sales
ONLY
Sales

Observation:
Site1,3 and 4 are Financial sites.
Site 2 is a stock site only
All transactions- stock, sales and
purchasing are at site level

Observation:
All 4 Sites reporting into a single site.
All accounting entries are logged against site 1
TC-CB102-1B0-V62
/ Sage 2010 stock, sales and purchasing are
All 8transactionsat site level

General organization Companies 900


& 910
900

910

T91

T92

Finance
Sales
Purchasing

Finance
Sales
Purchasing

Stock

Stock

Manufacturing

Manufacturing

9 / Sage 2010

Functional Overview Sage ERP X3 v6.2

T93

General organization Companies 010, 020


& 030
Company 020 (Bike City)

Company 010 (Computer)


Activity: sale of IT equipment,
consumables, software and services
+ assembly of PCs

Activity: manufacturing and sale


of bikes

Financial site
F21 Strasbourg

Financial site
F11
Paris

Warehouse
D12
Nantes

10 / Sage 2010

Company 030 (Info


Distribution)
Activity: sale of IT equipment,
consumables and software

Financial site
F22 Bordeaux

Financial site
F12
Lyon

Production site
P12
Lyon

Financial site
F31
Marseille

Production site
P21
Strasbourg

Production site
P22
Portugal

Functional Overview Sage ERP X3 v6.2

Warehouse
D22
Toulouse

Review examine Companies/Sites


Parameters > Organizational Structure > Companies
Look at 010, 020, 030 Note:
On the General tab, the Main Site
On the Accounting tab, the Currency
On the Sites tab, a graphic of the sites
Accounting Core Model

Parameters > Organizational Structure > Sites


For Company 010
Look at General, Accounting and Detail tabs
F12 has all functions
P12 is not Financial refers to F12
F11 and D12 are not Manufacturing
D12 and P12 are not Sales

Check:
What is the currency of company 010?
In company 060 which are the manufacturing sites?

11 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Organization of Accounting
Structure
One Company
One Accounting Core Model
Sites

Has Ledgers

May or may not


belong to a
legislation

Currency per
Ledger

Chart of Accounts

Ledgers
Analytical?

Collectives?

Default
Values

Mappings to
other ledgers

Dimensions
Dimension 1
Cost Center

12 / Sage 2010

Dimension 2
Department

Dimension 3
Region

Functional Overview Sage ERP X3 v6.2

Organization of Accounting
Structure
Minimum set up

Common set up

Company A

Company B

Company C

Sites

Sites

Sites

Accounting
Model

Legal
Ledger

Legal
Chart of
accounts

Accounting
Model

Legal/
Analytical
Ledger

Legal and
Analytical
Chart of
accounts

Dimension 1

13 / Sage 2010

IAS/GAAP
Ledger

Reporting
Ledger

IAS/GAAP
Chart of
accounts

Dimension 2

Functional Overview Sage ERP X3 v6.2

Dimension 3

General Ledger Accounts


Each Account contains the characteristics
Format and length of codes
Classification, the rules at year end
Balance sheet
Income Statement /Profit and Loss

Currency
Tax/Vat management
Collective/Control accounts are an integral part of the GL
Accounts payable / Purchase Ledger / Creditors / Bought Ledger / Vendors
Accounts Receivable / Sales Ledger / Debtors/ Customer

Mapping of account to other ledgers accounts (Important for Multi ledger


accounting)

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Functional Overview Sage ERP X3 v6.2

Analytical Accounting
Typical Dimension Types and Values
Region
North
South
East
West

Product Type
Racing
Mountain
Touring

Customer or
Sales Rep

Colour
Red
Green
Blue
Black
Product

Dimensions allow collection of data for later analysis


Dimension Values can default from Master data
Up to 20 dimensions can be collected for each line of posting
Only 9 dimensions are allowed per ledger

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Functional Overview Sage ERP X3 v6.2

Size
14
24
32
34

Journal Entry
Transaction
Type

Company
Company/Site

Document
Types

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Fiscal Year

Journal Entry
Accounting Date

Period

Document and sequence number

Site

Account

T90

6123456

Debit
120.00

Functional Overview Sage ERP X3 v6.2

Credit

Chart of
Accounts

Review General Ledger Accounts


Common data > G/L Accounting Tables > General > Accounts
Use the button [Plan] to select Chart of Account TRA
View the following accounts from the left list : 601300, 701000, 445710.
Click on Classification field title to view classification details.

Financials > Journals > Journal Entry


Select transaction 1Page
View existing data.

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Functional Overview Sage ERP X3 v6.2

Business Partners
Customer and Suppliers are known as Business Partners (BP)
There are other types of BP, such as Carriers, Reps

One BP can have many different relationships:


Customer
Supplier
Carrier, etc.

When a new Customer, Supplier, or any other type of BP, is


created, the common Business Partner record is
automatically created
Through different objects, we can look at all Business
Partners, or just at one type.
The common object only shows data which is common to all relationships of
the BP.

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Functional Overview Sage ERP X3 v6.2

Customers
Customers can have multiple addresses
Shipping and Invoicing rules
Credit control rules
Relationships
Bill-to, Pay-by, Factor, Group customer

Contacts
Each with a Function

Reps
By Customer, or by Ship-to address

Statistic groups for analysis


A Category, giving defaults for creation of new records
The Tax rule and payment terms are mandatory fields
Accounting Code needed for the account posting
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Functional Overview Sage ERP X3 v6.2

Customers of Company 010


Customer
CUSDUS015
Country = US
Currency = USD
Customer
CEURES016
Country = Spain

010 (Computer)

020 (Bike City)


Sites F21 and F22
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030 (Info Distribution)


Site F31
Functional Overview Sage ERP X3 v6.2

Customers
CEURFRxxx and
CTTCFRxxx (Tax
incl. customers)
Country = France

Customers
CEURIT011,
CEURIT012
and
CEURIT023
Country = Italy

Suppliers
Suppliers can have multiple addresses
Shipping and Invoicing rules
Documents

Credit control rules


Relationships
Pay-to, Invoice BP, Group supplier

Contacts
Each with a Function

Ranking
Various elements

Statistic groups for analysis


A Category, giving defaults for creation of new records
The Tax rule and payment terms are mandatory fields
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Functional Overview Sage ERP X3 v6.2

Suppliers of Company 010


Suppliers
USDUS003 and
USDUS004
Currency = USD
Country = US

Hard drives

Suppliers
USDCN002
Currency = USD
Country = CN

010 (Computer)

Suppliers
EUR*****
Currency = EUR

Memory chips

All other
products:
Boards, workstations,
servers, keyboards,
mouse, software,
consumables, players,
burners, screens,
printers

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Functional Overview Sage ERP X3 v6.2

Review examine Business


Partners
Common data > BPs > BPs
Look at BPC-000009
This is a Customer located in Italy
BPS-000004
This is a Supplier located in Great Britain
Common data > BPs > Customers
BPC-000003
Look at details not seen in BP, for example:
Sales Reps on [Commercial] tab
Credit situation on [Controls] tab
Payment terms on [Financial] tab
F21
Look at the Transfer details on [Identity]
Note: the Customer Code does not have to be equal to the Site code
Common data > BPs > Suppliers
BPS-00004
Look at details not seen in BP, for example:
Payment terms on [Financial] tab
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Functional Overview Sage ERP X3 v6.2

Products - principles
Products can be
Bought and/or Sold
Manufactured or assembled
Materials or Components
Make to order, or for stock
Non-stock products
E.g. Stationery

Sub-contract service

Further controls to differentiate by Site (Product-Site)


Products are managed by Product Categories
The Category defines some attributes
Some are controlled by the Category
Some are provided as defaults for new Products and Product-Sites

Accounting code needed for the account posting


Analytical Dimension used for transaction
24 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Review examine Products


Common data > Products > Products
Look at the following products
BSMSN00260
Look at the types of feature managed on the different tabs
Controls
Units of measure
Financials
Sales
Suppliers

Tunnel to Category
Description tab Types of Flow. This item is purchased and sold.
Defaults on other tabs
Rules on Entry and Issue flow tabs

Return to the Product

25 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Product-Sites
Product-Site records are used to manage each Product on
each Site.
Rules may be different, particularly for Planning, Locations
and Costs.
A Product might not exist on all Sites
Data associated with Sites:
Stock summary
On Hand by Status, On Order, Allocated, Shortage
Periodic cumulative: Qty, Value, No. of movements

Costs
Standard, Revised, Budget, Last, Average, FIFO

26 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Review examine ProductSites


Click on Product-Site button on item BSMSN00260 that you recently reviewed.
Select and review different records from the left-list

Controls tab
See how there are different levels of Location management

Planning tab
Look at different Re-ordering modes

Stock tab
See the summary figures

Totals
Click on the Selection icon by the Period End field
See the accumulated data which is kept

27 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 1.1 Create a new


user

Creation of a New User

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Functional Overview Sage ERP X3 v6.2

Exercise 1.2 Favorites

Add functions into Favorites

29 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Financial Years and Periods

Common Data > GL Accounting Tables >

Company

Fiscal Years

Periods

First day of
First Fiscal Year

Start of Year
End of Year
Status

Up to 28 periods
Start of Period
End of Period
Status

In X3, we manage a calendar of years and periods per Ledger per Company.
All Companies can have different formats:
12 Calendar months starting at ??
13 4 weekly months
4,4,5 weeks basis

30 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 1.3 Fiscal Years and


Periods

Check the period is open

31 / Sage 2010

Functional Overview Sage ERP X3 v6.2

ROUND 1:
SIMPLE BUSINESS CYCLE
1. COMMON DATA PRINCIPLES
COMPANY, SITES
LEDGERS, JOURNAL
BPS, SUPPLIERS, CUSTOMERS
PRODUCTS, PRODUCT-SITES
2. ROUND 1 : SIMPLE BUSINESS CYCLE
COMMON DATA
PURCHASING PROCESS
SALES PROCESS
3. ROUND 2 : MANUFACTURING, SUPPLY CHAIN
COMMON DATA
BOMs AND ROUTING
SALES ORDER OF A MANUFACTURED PRODUCT
MRP, INTERPRISE PLANNING
PURCHASING PROCESS
MANUFACTURING PROCESS, WORK ORDERS
INTERSITE SUPPLY
ACCOUNTING

32 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Business cycle
Purchase Cycle
Order
Receive
Post Invoice
Pay Supplier

Sales Cycle
Order
Ship
Create Invoice
Receive Cash

Common Data
We will use a new Product, and a new Customer

33 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 2.1 Create Customer


Create a new customer using Category Defaults

34 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 2.2 Create Product


Create a new Product using Category
Defaults

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Functional Overview Sage ERP X3 v6.2

Exercise 2.3 Create Product-Site


Create a Site record for your new product

36 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Purchase Orders
Purchase Order Principles
For Stock or Non-stock products

Supplier

Delivery Rules Invoicing Rules

Supplier
Invoice supplier
Pay-to
Addresses

Shipment Mode
Carrier

Request

37

/ Sage 2010

Purchase
Order

Terms
Extras

Receipt

Products

Texts

Documents

How many
When required
Pricing

On the order
On the line

Order

Functional Overview Sage ERP X3 v6.2

Invoice

Purchase Order - processes


Order

Request
Requirement
Direct
Optionally controlled
by signatory workflow

Master data used:


Product
Product-Site
Supplier
Price Lists

Goods received into


stock using put away
rules etc

Receive

Invoices matched to receipts


and order before posting

Post Invoice
Pay Supplier

38 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Printed or
electronic output

Exercise 3.1.1 Create Purchase Order


Create a Purchase Order

39 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Purchase Order Inquiries


Common data > Products > Product Sites
BSMXXXXX in Site T91
[Stock] Note the On reorder quantity

Inventory> Inquiries > Inventory >Projected Stock


Look at BSMXXXX in Site T91 (Dont forget to Search)
We can see there is no stock
The order line is a type POF (Purchase Order Firm)
It was planned for 10; there are 10 remaining, and the Projected stock after this
transaction will be 10

40 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Receipts - Principles
Receipts can be processed for
Stock purchases
Non-stock where Received product is ticked
Product [Repl] tab

Receipts can be to Dock or direct to Stock


Dock
Possibly Incomplete stock information
Follow up with Put-away (Storage)

Stock
Quality Control Request can be auto-generated

Receipts can be made without an order


Restricted by User
Parameter Purchasing/REC/PTHDIR

41

/ Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 3.1.2 Create Purchase Receipt


Create a Receipt for your P.O.

42 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Review receipt
Inventory > Inquiries > Transactions > Stock Transactions
Site T91
Product BSMXXX
Note the value in the company currency value against the transaction value in GBP

Purchasing > Orders > Orders


Status fields on [Controls] tab
Top menu Options Order Status
Note right-click option to tunnel to Receipt

[Line] tab; right click off line, Line status

Parameters > Purchasing > Entry transactions > Receipts


Transaction ALL
[Parameter] tab
Note the Receipt at dock is ticked

[Stock] tab
Detail Block Print = Labels

43 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 3.1.3 Purchase


Invoice
Create and post the Purchase Invoice

44 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Review process
Purchasing > Orders > Orders
Status fields on Controls tab
Top menu Options Order Status
[Lines] tab; right click off line, Line status

Common data > BPs > Suppliers


Inquiries Orders - Header
Tick Closed, and Search
Note possibility to tunnel to Order
also look at Purchase journal traceability, and see the options to tunnel from
there

Inquiries Receipts
Inquiries Invoices Header (Drill down to Journal using Right Click)
Zoom - Accounting Document [Lines] Tab
Toggle between currencies to show Company and transaction amounts

45 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Supplier Payments
AP/AR Accounting > Payments > Payment /Receipt Entry
Payment transactions can be defined from simple single to
multiple steps
Display or hide fields
Have multi stage Payments/Receipts
Group by deposit slips/payment runs
Create Bank electronic files

Payment when entered can be allocated to an invoice/s or


order/s using left list selection
A payment can be made direct to a ledger account (instead
of a supplier)

46 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Supplier Payments
Supplier Payments Principles
Purchase Order

Purchase or
Supplier Invoice/s

Payment
Attributes
Early settlement
discount

General
Ledger
Account

Supplier
details

Bank
details

Payment

Bank
Reconciliation

Bank File
Remittance/
Cheque

47 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Review Payment transaction and


Attributes
Parameters > AP/AR Accounting > Payment Entry Transactions
The Payment Transaction manages the rules of the payment transaction,
number of steps, fields entered,
Find transaction TRPAY
Tab [GENERAL]
Review payment sign
Payment methods allowed
Tab[INPUT]
Fields ticked for entry
Possibility to set fields as Mandatory

Parameters > AP/AR Accounting > Payment Attributes


Payment Attributes manages the line postings, signs, accounts to be posted to
Find attribute TRBNK
Check and change if necessary
Account Structure Account BP
Code BANKCHG
Posting ticked

48 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 3.1.4 Supplier


Payment
Create a payment against your Invoice

49 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Review: BP Situation
Common Data > BPs > Suppliers
Select Supplier BPS0004
Menu: Inquiries > Accounting > BP Situation
Note the open items on the first tab. The invoice is not listed. It
has been paid.
Note the [Last Operations] tab: The latest order, receipt, invoice
and payment are listed.

50 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Sales

51

/ Sage 2010

Functional Overview Sage ERP X3 v6.2

Sales - principles
Quote
Direct

Allocation of Stock
Globally or Detailed

Order
Master data used:
Product
Product-Site
Kits Bill of Materials
Customer
Price Lists
Stock
Ship
Pick Confirmation
updates Stock detail
Create Invoice
Validation posts Sales
Receive Cash

52 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Acknowledgement
printed or electronic

Pick Notes & Delivery


Notes

Invoice printed or
electronic

Sales Orders
Customer

Delivery Rules

Invoicing Rules

Sold-to
Bill-to
Pay-by
Group Customer
Addresses

Allocation
Partial Shipments
Carrier

Frequency
Terms
Extras

Quote

53 / Sage 2010

Sales Order

Shipment

Invoice

Products

Texts

Documents

How many
When required
Pricing
Source

On the order
On the line

Acknowledgement

Functional Overview Sage ERP X3 v6.2

Exercise 3.2.1 Create Sales


Order
Create an Order for your Product and Customer

54 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Review Sales Order


Status
Fields on Controls tab
Top menu Options Status
[Line] tab; right click off line, Line Status
We will review the same fields as the Order progresses.

Allocation
Parameters > General Parameters > Parameter Values
Module VEN (Sales); Group SAL (Order allocation rules)
ALLTYP default to By Warehouse
INIALLORD Initialise Qty to allocate Yes

Price access
Parameters > Users > Users
Look at your user
Parameters tab, Sales, AUZ, right click to Details SPRIMOD
See that it is set to Yes

Cost
Parameters > Inventory > Valuation methods
AVC Note Margin basis
55 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Inquiries
Inventory > Inquiries > Inventory > Detailed Stock
Look at BSMSN002??

56 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 3.2.2 - Shipment


Create a Shipment of your Order

57 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Review Order and Stock


Status
Status of Sales Order
Fields on Controls tab
Top menu Options Status
Note you can tunnel to the Shipment
[Line] tab; right click on a line, Line Status
Note Qty Shipped

58 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 3.2.3 Invoice


Generate the Sales Invoice

59 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Review SO Status
Status of Sales Order
Fields on Controls tab
Top menu Options Status
Note you can tunnel to the Shipment and Invoice
Line tab; right click on line, Lines status
Note Qty Invoiced

Common data > BPs > Customers


Inquiries Orders
Inquiries Shipments
Inquiries Invoices
Note how you can tunnel from one object to another

Sales invoice
Options Journal Traceability
Note that you can choose any of the documents from the process and tunnel
into them.
60 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Customer Receipts
AP/AR Accounting > Payments > Payment /Receipt Entry
Receipts transactions can be defined from single to multiple
steps
Display or hide fields
Have multi stage Receipts
Group by deposit slips

Receipts when entered can be allocated directly to invoice(s) or


order(s) using left list selection

61 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Customer Receipt
Customer Receipt Principles
Sales Order

Sales/
Customer
Invoice/s

Customer
Details

Receipt

Bank
details

Check or
bank advice

62 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Bank
Reconciliation

Exercise 3.2.4 Customer


Receipts
Receive payment from the Customer

63 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Accounting Round 1

64

/ Sage 2010

Functional Overview Sage ERP X3 v6.2

Stock Accounting Interface


Stock Accounting Interface is used to post all the stock
movements to GL accounting

Stock Accounting Interface


Parameter
Values
ACCIFA
Accounting Interface
ACCDETSTK
Detailed stock
accounting

Stock Entry Transaction


Automatic journal code

Default Dimension Code

Stock
Stock
Account
Account
Interface
Interface

Accounting
Interface

GL Accounting
65 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 4.1 Stock Accounting Interface


Run Stock Accounting Interface

66 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Account Inquiries and


Report

Financials > Inquiries > Account Balances (CONSBAL)

This inquiry is used to view the balance of accounts according


to the criteria entered.
A right click on the line will allow a tunnel to the detailed
transaction for the Account
A right click on the transaction will allow a tunnel to the
originating document/ invoice, stock transaction etc.
File>List gives Trial Balance Print
Criteria option allows use of user defined enquiry screens, the
Recall of earlier saved inquiries and other options

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Functional Overview Sage ERP X3 v6.2

Exercise 4.2 Account Inquiries and Report


Run Account Inquiries for company 900 site 91

68 / Sage 2010

Functional Overview Sage ERP X3 v6.2

ROUND 2:
MANUFACTURING, SUPPLY CHAIN
1. COMMON DATA PRINCIPLES
COMPANY, SITES
LEDGERS, FISCAL PERIODS
BPS, SUPPLIERS, CUSTOMERS
PRODUCTS, PRODUCT-SITES
2. ROUND 1 : SIMPLE BUSINESS CYCLE
COMMON DATA
PURCHASING PROCESS
SALES PROCESS
3. ROUND 2 : MANUFACTURING, SUPPLY CHAIN
COMMON DATA
BOMs AND ROUTING
SALES ORDER OF A MANUFACTURED PRODUCT
MRP, INTERPRISE PLANNING
PURCHASING PROCESS
MANUFACTURING PROCESS, WORK ORDERS
INTERSITE SUPPLY
ACCOUNTING

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Functional Overview Sage ERP X3 v6.2

Manufacturing operations
Create new product which is manufactured

Define stocking and planning rules for 2 sites


Quote to customer (not to prospect)
Customer Sales Order

Run MRP II

Proceed through a full purchasing cycle


Order, Receipt & Invoice
Discuss QC and Rejection

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Functional Overview Sage ERP X3 v6.2

Manufacturing operations
Run a full Manufacturing cycle
Check loads and availability
Create order
Track order
Close and Cost

Process inter-site replenishment


Order
Ship
Receive

Run a full Sales cycle


Sales Order already created
Pick location replenishment
Shipment and Invoice
Discuss Return and Credit
71 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Manufacturing operations
Site T93

Site T92

Planning
Quote
Sales Order
(GESSQH) (GESSOH)

MRP
(FUNMRP)

Purchase
Request
(FUNGBENCH)

Inter-Site
Purchase
Sales
Order
Order
(FUNGBENCH)

Purchase RFQ
Responses
(GESPQH)

Purchase
Order
(GESPOI)

Work Order
(FUNGBENCH)

Execution
Inter-Site
Sales
Shipment
(GESSDH)

Shipment
Preparation
(FUNPREP)

Pick Locn
Replenish
(FUNREO)

Receipt
(GESPTH)

Sales
Shipment
(GESSDH)

Track
Product
(GESMTK)

Track
Materials
(GESMTK)

QC
(GESSTQ)

Purchase
Receipt
(GESPTH)

Return
(GESPNH)

Return
(GESSQH)

Accounting
Credit
(GESSIH)

Invoice
(GESSIH)

72 / Sage 2010

Stock
Accounting
(FUNSTKACC)

Stock
WO Costing
Credit
(FUNWIPMFC) Accounting
(GESPIH)
(FUNSTKACC)

Functional Overview Sage ERP X3 v6.2

Invoice
(GESPIH)

Work Orders
Principles
Product

Bill of Materials

Routing

Quantity
Units
Dates

Components
Quantities
Dates

Operations
Work Centres
Durations
Dates

Suggestion
Sales Order
Planning Action

Works
Order

Tracking

Costing

Processes
Allocation

Scheduling

Documents

Tracking

Component availability

On the order

Picking list

Materials

73 / Sage 2010

On the line

Routing Sheet or Traveller


Job (or Operation) tickets
Production Slip
Technical Sheet

Functional Overview Sage ERP X3 v6.2

Operations
Product
By Object
By Workbenches

Exercise 5.1 Products


Create a Finished Item and its Components

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Functional Overview Sage ERP X3 v6.2

Exercise 5.2 Products/


Sites
Create Product/Site records

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Functional Overview Sage ERP X3 v6.2

Bill of Materials
Finished Item-Assembly

Parent

Parent

Child

Component 1

Child

Component 2

Child
Child

Sub Assembly

Child

Component 3
Component 4

They are used for:

Recipes

Sales Kitting (Build in Shipping)


Assembly processing
Work Orders
Material Requirement Planning (MRP)
Master Production Scheduling (MPS)
Cost calculations
Different combinations of function are allowed (BoM Codes)

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Functional Overview Sage ERP X3 v6.2

Kits

Review BoM Codes & BoMs


Common data > BoMs > BoM Codes
Look at Manufacturing BOM Code 40 and compare with Sales Kit 10
Notice that you can limit a BoM Code to a single site

Common data > BoMs > Production BoMs


Review PFINI00174 Alternate 40

Common data > BoMs > Commercial BoMs


Review IAVFS00099 Notice the Sequence/Sub number combinations
This allows User to choose variations for this product as the order is
created

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Functional Overview Sage ERP X3 v6.2

Routings
Production Routings, or just Routings, specify the steps that
are used to manufacture your product.
For example, to produce a bicycle, these processes are
necessary :
Op5 :
Welding
Op10 :
Painting
Op15 :
Assembly
Op20 :
Inspection

Routings are used for:


Manufacturing Resource Planning (MRP)
Capacity Planning and Scheduling
Cost calculations
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Functional Overview Sage ERP X3 v6.2

How Routings and BoMs are


linked
Routings and BoMs are linked by operation numbers so that
MRP can calculate the date when materials are needed.
Op5 :
Welding
Material :
- Welding sticks
- Steel tubes

Op10 :
Painting
Material :
- Paints

Op15 :
Assembly
Material :
- Wheels x 2
- Brakes x 2
- Others...

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Functional Overview Sage ERP X3 v6.2

Op20 :
Inspection
Material :
- Others

Review Look at Routings


Manufacturing > Technical Data > Routings > Routings

Look at PSFIN00153 , Alt.42 (Routing Code)


Header general information
Routings list of operations
Scheduling timing relationship between operations
Note use of Machine and Labour in Work Center

80 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Work Centers
A resource can be
Machine or Labour (we can define either or both for an operation)
Machine or a group of identical machines
An operator or a team of operators
Costing dimension provides hourly rates to be used to calculate the cost

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Functional Overview Sage ERP X3 v6.2

Review Look at Work


Centers
Manufacturing > Technical Data > Work Centers

Look at the Work Centers FRAISEUS (M/C) and OPFRAI (Lab)


of Site P21

82 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 5.3 Routing


Create a new Routing

83 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 5.4 Bill of


Materials
Create a new BoM

84 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Costing
Costs of movements and stock can be managed in different
ways; common methods are:
Average Costs, Standard Costs & First In First Out (FIFO) Costs

Average or FIFO are based on Receipt transaction costs


Possibility to have later Update of Receipt Cost
Invoice of Purchase Receipt
Calculation of Manufactured Cost

Standard requires that Standard Costs are entered or


calculated
Usually entered for Purchased Products
Usually calculated for Manufactured Products

Standard Costs are held per Product, by Site and by Year


Only the latest copy is held

3 more variations of Standard can be held


Revised, Budget & Simulated
These can have sequential revisions during a year, which are also stored
85 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 5.5 Standard


Costs
Calculate a Standard Cost

86 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Standard Cost Calculation


How was it calculated ?
Component 1 Cost $2 each x 1
Component 2 Cost $1 each x 2
M/C Setup time
Rate at $10/h
Operation time
Rate at $10/h

TOTAL =

87 / Sage 2010

=
$2
=
$2
x 1h =
$10
x 0,5h
=

$5

$19

Functional Overview Sage ERP X3 v6.2

Starting a manufacturing
process...
Site T93

Site T92

Planning
Quote
Sales Order
(GESSQH) (GESSOH)

MRP
(FUNMRP)

Purchase
Request
(FUNGBENCH)

Inter-Site
Purchase
Sales
Order
Order
(FUNGBENCH)

88 / Sage 2010

Work Order
(FUNGBENCH)

Functional Overview Sage ERP X3 v6.2

Purchase RFQ
Responses
(GESPQH)

Purchase
Order
(GESPOI)

Exercise 6.1.1 Sales Quote


Create a Quote

89 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 6.1.2 Order from


Quote
Create an Order from a Quote

90 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Review Order from Quote

Review from your order


Scroll along the line, note the Quote number
Right click on the line Drill Down to Quotes
Note the Quote status
Use Option > Status
Return to the Order
On the line, Drill Down to Price Explanation

91 / Sage 2010

Functional Overview Sage ERP X3 v6.2

MRP

MRP
WORK ORDERS
What do I have to make?

SALES ORDERS
FORECAST

Which priority?
Which price?

PURCHASE ORDERS
What do I have to buy?

WORK CENTERS
CAPACITIES & LOADS
Do I have enough capacity?

92 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 6.2 Run MRP


This exercise carried out by the Tutor or single delegates

Exercise 6.2

Review the result of the MRP


Manufacturing > Planning > Enterprise Planning
Use transaction ALL
Enter Site T93 and Search.
Enter Site T92 and Search.

93 / Sage 2010

Functional Overview Sage ERP X3 v6.2

We are here

Site T93

Site T92

Planning
Quote
Sales Order
(GESSQH) (GESSOH)

MRP
(FUNMRP)

Purchase
Request
(FUNGBENCH)

Inter-Site
Purchase
Sales
Order
Order
(FUNGBENCH)

94 / Sage 2010

Work Order
(FUNGBENCH)

Functional Overview Sage ERP X3 v6.2

Purchase RFQ
Responses
(GESPQH)

Purchase
Order
(GESPOI)

Stock Review
Projected Stock
Inventory > Inquiries > Inventory > Projected Stock for RAWMLXXXXX
Note the POS record label for the suggested order

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Functional Overview Sage ERP X3 v6.2

Purchase Requests
Purchase Requests are internal orders
They can be used where the Inventory re-ordering is a separate function from the Purchasing
Also, commonly used for non-stock Purchase requirements
They can involve a Signature step
They are seen in the Planning screens as POP Purchase Order Planned

There are different ways to turn our requirement into a request :


In Requests Object
From Workbenches

We will use the Enterprise Planning

96 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 6.3.1 Purchase Requests


Exercise 6.3.1

97 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Request Review
Projected Stock
Inventory > Inquiries > Inventory > Projected Stock for RAWMLXXXXX
Note the POS is replaced by the POP

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Functional Overview Sage ERP X3 v6.2

Review - Prices
Prices can have a simple or comprehensive structure

Purchasing > Prices > Price Entry, Transaction T20


Look at a few records
Note they are by Product, Supplier, Quantity range
This is a typical simple record

Parameters > Purchasing > Prices > Parameters


Look at the types
Extensive topic to cover later

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Functional Overview Sage ERP X3 v6.2

Review - Order from


Request
We will consider a number of methods:
Purchasing > Requests > Requests
There is an Order button at the bottom of the screen.

Purchasing > Ordering > Grouping


Transaction BUY, Search
Note options to Include, Exclude, modify quantities, Generate
Cancel

Purchasing > Orders > Buyer Planning

100 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 6.3.2 Order from


Request
Review

Purchasing > Requests > Requests


In your Request, note the Status ticks
Closed and Ordered

Use Option View PR Orders to see the order


right click to the order

101 / Sage 2010

Functional Overview Sage ERP X3 v6.2

We are here

Site T93

Site T92

Planning
Quote
Sales Order
(GESSQH) (GESSOH)

MRP
(FUNMRP)

Purchase
Request
(FUNGBENCH)

Inter-Site
Purchase
Sales
Order
Order
(FUNGBENCH)

Purchase RFQ
Responses
(GESPQH)

Purchase
Order
(GESPOI)

Work Order
(FUNGBENCH)

Execution
Inter-Site
Sales
Shipment
(GESSDH)

Shipment
Preparation
(FUNPREP)

Pick Locn
Replenish
(FUNREO)

Receipt
(GESPTH)

Sales
Shipment
(GESSDH)

Track
Product
(GESMTK)

QC
(GESSTQ)
Return
(GESPNH)

Return
(GESSQH)

102 / Sage 2010

Track
Materials
(GESMTK)

Functional Overview Sage ERP X3 v6.2

Purchase
Receipt
(GESPTH)

Exercises Purchase Receipt


Exercise 6.3.3 - Receipt
Exercise 6.3.4 QC Response

Review
Inventory > Quality Control > Quality Control
Select Left list Archived and check your two new lines created

103 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 6.3.5 Invoice with additional


charges
You have received the supplier invoice
Purchasing > Invoices > Invoices

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Functional Overview Sage ERP X3 v6.2

Exercise 6.3.6 Return Creation


This is a two-stage process; Create, then Validate
We may have to apply to the Supplier for a Returns Authorisation, before
making our Return.

105 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Review Returns cont.


Review what has happened to the Stocks and Order
Inventory > Inquiries > Inventory > Detailed Stock
Site T92 and Returned Product
Search
Note the 2 lines; the Rejected line is Allocated
Right click to Detailed Allocations; you see the Return

Purchasing > Orders > Orders


Look at your order, Line Status
The Return is not yet shown

At this stage, we could send the complaint to the Supplier, and


get a Return Authorisation

106 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 6.3.7 Return Validation


Validate the Return
This will actually create the stock movement

Inventory > Inquiries > Inventory > Detailed Stock


Site T92 and Returned Product
Search
Note only 1 line; the Rejected line has gone
Right click to Stock Transaction; you see the Return

Inventory > Inquiries > Inventory > Projected Stock


Note that the Order exists
Right click to the PO, check the line Status

Now, the Returned quantity is shown

107 / Sage 2010

Functional Overview Sage ERP X3 v6.2

E Exercise 6.3.8 Credit for the Return


You have received the supplier Credit
Purchasing > Invoices > Invoices

108 / Sage 2010

Functional Overview Sage ERP X3 v6.2

We are here

Site T93

Site T92

Planning
Quote
Sales Order
(GESSQH) (GESSOH)

MRP
(FUNMRP)

Purchase
Request
(FUNGBENCH)

Inter-Site
Purchase
Sales
Order
Order
(FUNGBENCH)

Purchase RFQ
Responses
(GESPQH)

Purchase
Order
(GESPOI)

Work Order
(FUNGBENCH)

Execution
Inter-Site
Sales
Shipment
(GESSDH)

Shipment
Preparation
(FUNPREP)

Pick Locn
Replenish
(FUNREO)

Receipt
(GESPTH)

Sales
Shipment
(GESSDH)

Track
Product
(GESMTK)

QC
(GESSTQ)
Return
(GESPNH)

Return
(GESSQH)

109 / Sage 2010

Track
Materials
(GESMTK)

Functional Overview Sage ERP X3 v6.2

Purchase
Receipt
(GESPTH)

Manufacturing Round 2
An introduction to :
Load Management
Tracking
Close & Cost

110

/ Sage 2010

Functional Overview Sage ERP X3 v6.2

Manufacturing - Load management


Capacity and Load are managed in Time Buckets by Work Center.
These are defined in parameters
Parameters > Manufacturing > Scheduling
Example 4 weeks and 3 months, created in January

The buckets need to be re-built regularly the same example re-built in February

Auto adjustment means you get more small units up to the start of the next large
unit.
The same example rebuilt in mid-February has 6 weeks instead of a half-month in
March

Manufacturing > Batch processes > Recalculate Load


Includes the option to re-schedule late orders
111 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 6.4.1 Work Order


Creation
Use the Workbenches

112 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Tracking
Tracking is the recording of activities for a Work Order
One entry can track Materials, Operations, Product, or any
combination of these.
We can also use Work Benches to make tracking entries
Time
Material
Manufacturing
Material returns

Each of these can do more than one function


They can also be used to track without Work Orders.

113 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 6.4.2 Production Tracking


Manufacturing > Production Tracking > Production Tracking

114 / Sage 2010

Functional Overview Sage ERP X3 v6.2

WIP Accounting Interface


Prior to closing and costing the WO, we will run a WIP
Accounting Interface
This function is used to pass the WO in progress records that
have arisen from the production tracking to the accounting
module.
Its also used to pass any variance or adjustment record
generated during the production cost calculation to the
accounting module.
It is possible to transfer the WIP records to accounting for
WOs that have not yet been closed.

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Functional Overview Sage ERP X3 v6.2

WIP Accounting Interface


This function is used to pass the WO in progress records that have arisen
from the production tracking to the accounting module.

ACCWIPENT
WIP Automatic journal

Time tracking
Material consumption
Overheads

STO Chapter
ACCIFA
Accounting Interface

W
IP
P
os
tin
g
Cr
ite
ria

WIP
WIP
Accountin
Accountin
g
g Interface
Interface
Accounting
Accounting
Interface
Interface

GL Accounting
116 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Pr
od
uc
tio
n
tra
ck
in
g

GPA Chapter

Exercise 6.4.3 WIP Accounting Interface

117 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercises Close and Cost


Exercise 6.4.4 WO Closing

Exercise 6.4.5 WO Costing

118 / Sage 2010

Functional Overview Sage ERP X3 v6.2

We are here

Site T93

Site T92

Planning
Quote
Sales Order
(GESSQH) (GESSOH)

MRP
(FUNMRP)

Purchase
Request
(FUNGBENCH)

Inter-Site
Purchase
Sales
Order
Order
(FUNGBENCH)

Purchase RFQ
Responses
(GESPQH)

Purchase
Order
(GESPOI)

Work Order
(FUNGBENCH)

Execution
Inter-Site
Sales
Shipment
(GESSDH)

Shipment
Preparation
(FUNPREP)

Pick Locn
Replenish
(FUNREO)

Receipt
(GESPTH)

Sales
Shipment
(GESSDH)

Track
Product
(GESMTK)

QC
(GESSTQ)
Return
(GESPNH)

Return
(GESSQH)

119 / Sage 2010

Track
Materials
(GESMTK)

Functional Overview Sage ERP X3 v6.2

Purchase
Receipt
(GESPTH)

Intersite supply Round 2

120

/ Sage 2010

Functional Overview Sage ERP X3 v6.2

Inter-site transfers
ERP X3 manages mirror pairs of transactions for Inter-Site and
Inter-Company
Inter-Site are distinguished by having no commercial value
A PO created in one Site automatically generates an SO in the supplying
site
A Shipment from the supplying site can be used as the basis of a Receipt
A Sales Invoice from the Supplying Site can automatically generate a
Purchase Invoice in the Receiving Site
Inter-company only

121 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 6.5.1 Create orders


Use Enterprise Planning
Reminder of how the product has been set up for inter-site replenishment

122 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 6.5.2 - Shipment


Without concerning ourselves with Allocations, we can directly
ship the order

123 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 6.5.3 Create Inter-site Receipt


Purchasing > Receipts > Receipts

You are going to receive your Inter-site Shipment

124 / Sage 2010

Functional Overview Sage ERP X3 v6.2

We are here

Site T93

Site T92

Planning
Quote
Sales Order
(GESSQH) (GESSOH)

MRP
(FUNMRP)

Purchase
Request
(FUNGBENCH)

Inter-Site
Purchase
Sales
Order
Order
(FUNGBENCH)

Purchase RFQ
Responses
(GESPQH)

Purchase
Order
(GESPOI)

Work Order
(FUNGBENCH)

Execution
Inter-Site
Sales
Shipment
(GESSDH)

Shipment
Preparation
(FUNPREP)

Pick Locn
Replenish
(FUNREO)

Receipt
(GESPTH)

Sales
Shipment
(GESSDH)

Track
Product
(GESMTK)

QC
(GESSTQ)
Return
(GESPNH)

Return
(GESSQH)

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Track
Materials
(GESMTK)

Functional Overview Sage ERP X3 v6.2

Purchase
Receipt
(GESPTH)

Exercises Automated processes


We will process the remaining order (Customer Order) with
automatic processes
Automatic allocations
Automatic Shipment Generation
Automatic Shipment Invoicing

Print Invoices
Invoice Validation

Exercises from 6.6.1 to 6.6.6

126 / Sage 2010

Functional Overview Sage ERP X3 v6.2

We are here

Site T93

Site T92

Planning
Quote
Sales Order
(GESSQH) (GESSOH)

MRP
(FUNMRP)

Purchase
Request
(FUNGBENCH)

Inter-Site
Purchase
Sales
Order
Order
(FUNGBENCH)

Purchase RFQ
Responses
(GESPQH)

Purchase
Order
(GESPOI)

Work Order
(FUNGBENCH)

Execution
Inter-Site
Sales
Shipment
(GESSDH)

Shipment
Preparation
(FUNPREP)

Pick Locn
Replenish
(FUNREO)

Receipt
(GESPTH)

Sales
Shipment
(GESSDH)

Track
Product
(GESMTK)

QC
(GESSTQ)
Return
(GESPNH)

Return
(GESSQH)

127 / Sage 2010

Track
Materials
(GESMTK)

Functional Overview Sage ERP X3 v6.2

Purchase
Receipt
(GESPTH)

Accounting Round 2

128

/ Sage 2010

Functional Overview Sage ERP X3 v6.2

Financial Data Extraction


Financial Data Extraction is a dedicated Finance reporting Tool
designed for the creation of management Accounts on a
Periodic basis
Reports can be defined by the users, formatted according to
requirements.
Versions of reports can be stored along with the results
Financial Data Extraction is an Advanced Finance subject

129 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Financial Data Extraction : Profit & Loss


We use a predefined function to extract data and build a P&L
report

Actual

Budget

Variance

(1)

(2)

(3)

601 Account
602 Account
603 Account
604 Account
605 Account
Subtotal Expenses
Profit accounts (7*)
Results

130 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Exercise 7.1 Extracting P&L report

131 / Sage 2010

Functional Overview Sage ERP X3 v6.2

Conclusion
Objectives are achieved
You are now familiar with the major business processes in Sage ERP X3.
You have seen the products high integration level and the links and interactions
between processes, from presales through to accounting and reporting.
You have been able to place simple transactions, follow them up and see their
results in all X3 modules, including Purchasing, Inventory Management,
Manufacturing, Sales and General and AP/AR Accounting.
You have used existing data but you have also created your own data in this
courses exercises.

Thank you for your attention


132 / Sage 2010

Functional Overview Sage ERP X3 v6.2