Procurement Procedure

Presentation

Procurement Department
2016. 7

2016 .

Table of Content

1. Brief Introduction

2. Scope of Application

3. Purchase Flow

4. Signing Additional Agreement

1. Brief Introduction
1.1 The present Procedure is developed in

accordance with the Agreement between the

Government of the Kyrgyz Republic and the Government of the Peoples Republic of China
concerning the cooperation in Kyrgyzstan-China Gas Pipeline construction and operation dated
September 12, 2013 (hereinafter the Agreement), as well as in accordance with the Trans-Kyrgyz
Gas Pipeline Company Limited(hereinafter referred to as COMPANY) Foundation documents.
2013 9 12 TKGP

1.2 The purpose of the Procurement Procedures (hereafter called Procedure) is to provide
COMPANY and/or its Branch Company with guidelines and processes that are to be adhered to in
conducting its procurement activities.
TKGP TKGPBK

1.
1.1


- 12 2013 . (
),
-
( "").
1.2 ( )
/
,
.

2. Scope of Application
This Procedure shall apply for procurement of goods, works and services required by
COMPANY and/or its Branch Company for carrying out within a framework of realization of
construction and operation of Kyrgyzstan-China Gas Pipeline (hereinafter refer to as the
Project).
TKGP TKGPBK

2.
,
, /
-
( ).

3. Purchase Flow
3.1 Purchase Plan and Budget
3.1.1The Annual Procurement Plan of the COMPANY and/or its Branch Company shall be
developed based on the approved budget for the corresponding financial year.
TKGP TKGPBK

3.1.2 Each Department is obliged to develop the Plan as per the requirement from Procurement
Department within the period requested on the items concerned.

3.
3.1
3.1.1 /

.
3.1.2
,
.

3.2 Purchase Request

3.2.1 User Department shall prepare the Purchase Request for purchase of goods, work and
services.

3.2.2 The request shall be approved by the General Director, signed by supervising Deputy
General Director and Deputy General Director for Economics and Finance, Director of the User
Department by its acting, as well as confirmed with the Department which is responsible for the
work of Budget.

3.2
3.2.1
, .
3.2.2 ,


, ,
, ;

3.2 Purchase Request

3.2.3 For Contract price equals or not exceeding one million (1,000,000) US dollars , the
decision shall be subject to approval by the Tender Committee; exceeds one million (1,000,000)
US dollars, and up to and including two hundred million (200,000,000) US dollars, the decision
shall be subject to approval by the Board of Director; exceeds two hundred million (200,000,000)
US dollars, the decision shall be subject to approval by the Shareholder.
100 100 2
2
3.2.4 The Purchase Request shall be submitted with sufficient lead time (Normally 4 6 Months)
before commencement date for special services and or regularly needed materials in order for
procurement to carry out an orderly tender / bidding process.
46
Procurement request IT Equipment_EN.doc

3.2
3.2.3 1,000,000 ( )
;
1,000,000 ( ) /
200,000,000 ( ) ,
; 200,000,000 (
) , .
3.2.4 ( 4-6
)
, / .

3.3 Purchase Strategy

3.3.1 The Bidding Strategy prepared by Procurement Department shall including but not limited
to Method of purchase, main basic data on the items being Purchased ( Quantity, Quality ,and
so on) and Shortlist of bidders.

3.3.2 For purchase price equals or not exceeding one million (1,000,000) US dollars , the
Bidding Strategy shall be subject to approval by the Tender Committee; exceeds one million
(1,000,000) US dollars, and up to and including two hundred million (200,000,000) US dollars,
the Bidding Strategy shall be subject to approval by the Board of Director; exceeds two hundred
million (200,000,000) US dollars, the Bidding Strategy shall be subject to approval by the
Shareholder.
100 100
2 2
FlowchartDoc5.docx

3.3
3.3.1 ,
, ,
(, ..)
.
3.3.2
1,000,000 ( ) ,
;
1,000,000 ( )
200,000,000 ( ) ,
;
200,000,000 (
) ,
.

3.4 Bidding
According to the bidding strategy, purchases of goods, works and services shall be carried out
by one of the following methods:

3.4.1 Open tender

3.4.2 Invitation tender
3.4.3 Request for quotation
3.4.4 Single source
Doc3.docx

3.4
,
, :
3.4.1
3.4.2
3.4.3
3.4.4

3.5 Signing Contract

3.5.1The contract shall be reviewed by the Legal and Contract Department, the Procurement
Department, the Budget and Planning Department, the Finance and Asset Department and the
HSE Department, Contract Initiating Department.
HSE
( contract approval sheet Appendix
The Form for Review, Approval and Execution of Contracts.docx)
3.5.2 Signing Contract Flowchart
Doc4.docx

3.5
3.5.1 :
, ,
, ,
.
3.5.2

4. Signing Additional Agreement

During the performance of contract, if a counterparty offers amending a contract, such offer
shall be made in writing.
MEMO

MEMO

4.
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, .