PROJECT : OFF THE GRID

Tasha Kassa
Don Khuth
Sukhpal Sohal

Agenda
Project Off The Grid
Scope
Time Management
Cost Management
Quality Management
Human Resource
Risk Management
Communication
Contracts and Procurement
Lesson Learned

Project Off the Grid

The term, off the grid refers to being

disconnected from a national

transmission grid, mainly for electricity.

Top 10 reasons to disconnect a

home from the electrical grid or
other public utilities
1. Reduction on energy bills
2. Uninterrupted power
3. Suitable for locations where connection to grid is
too expensive or not possible
4. Eco friendly green alternative along traditional
options
5. Adaptable and expandable to changing living
uses
6. Not affected by outside economy
7. Free use of natural resources
8. Reduce dependent on decreasing natural
resources
9. Lowers your carbon footprint

Scope
In Scope
Solar panels, must be up to code and installed
Wind turbine, install in most efficient location
LED Lights, install throughout the home
Ensuring home is insulated
Not in Scope
Fixing existing structure
Landscaping for esthetics
Electrical wiring
Removing existing structure to insulate the home
Installing the heating and cooling system
Material used for the actual construction

Time Management

WBS

WBS 1.1

WBS 1.2

WBS 1.3

WBS 1.4

WBS 1.5

Cost Management

Cost
Off the Grid

2%

1% 2% 5%
Project Management
Planning
Execution
Control
Closeout

91%

Quality Control
Product

Physical/Performa
nce Standards

Solar power

~4.2kWh/panel

Wind power

~30%-40%
efficiency
Quality
Assurance ~60W/hr
Log
LED lighting
Trial
#

Dat
e

Process
Measur
ed

Quality Control Log

Cable
#

Dat
e

Item
Measur
ed

Requir
ed
Value

Requir
ed
Value

Quality
Assessment
Activities
Testing
Testing
Testing

Actual
Measur
ed

Actual
Measur
ed

Acceptab
le? (Y/N)

Accepta
ble?
(Y/N)

Assessment
Intervals
End of
installation
End of
installation
End of
Recommend Date
installation
ation

Resolv
ed

Recommend
ation

Date
Resolv
ed

RACI
Task
ID Task Name

Project
Sponsor

Project
Manager

Design
Engineer

Layout
Designer

Constructi
on Foreman

1.1

Project Management

R/A

1.2

Planning

R/A

1.2.1

Solar panels

1.2.2

Wind turbine

1.2.3

Contractor

R/A

1.2.4

Hardware requirements

1.2.5

Software Investigation

1.3

Execution

1.4

Control

1.5

Closeout

1.5.1

Training

1.5.2

Documentation Complete

1.5.2

Gain formal acceptance

Organizational Chart

Resource

Top 12 Potential Risks

Risk Related to the Client
1.
2.
3.

Tight project schedule

Variations by the client
Incomplete approval and other documents

Risk related to the design

4.
5.
6.

Variations by the client

Inadequate program scheduling
Incomplete or inaccurate cost estimate Inadequate or insufficient site information (soil
test and survey report)

Risk related to Contractors

7.
8.
9.

Lack of coordination between project participants

Occurrence of dispute or delay of progress in construction log
General safety accident occurrence

Risks related to government bodies

10. Excessive approval procedures in administrative government departments
11. Risk related to external issues
12. Price inflation of construction

Risk Management
Risk Probability / Impact Matrix:

Probability

High

Medium

6, 7

2, 4, 5, 10
Low

8, 9

Low

11, 12

Medium

Impact

High

Project Communication
Project Manager => 1 person
Supply chain Manager => 1 person
Operations Manager
=> 1 person
Construction Foreman => 1 person
General Contractor => 8 people
Small Crane Operator => 1 person
Excavator=> 1 person
Solar Panel Installer=> 1 person

Total number of stakeholders in our project are : 14

Therefore the number of communication channels in our project are:

[14(14-1)]/2 = 91 communication channels.

Project Directory

Communication Matrix

Guidelines for meetings

Meetings minutes
Action items
Time keeper
Parking lot

Communication Standards
Weekly project status

meetings
Project team meetings
Design meetings
Kickoff meeting
Project status reports

Procurement Management

Contracts
Firm-Fixed Price
Cost Analysis
Proposals
Contract Approval

Selection Criteria

Ability of the vendor to provide all

items by the required delivery

date
Quality
Cost
Expected delivery date
Past performance

Vendor Management
Vendor

Solar
Direct
Canadi
an Solar
Inc.

Produ
ct
Qualit
y
3

On
Time
Deliver
y
2

1 Unsatisfactory
2 Acceptable
3 - Exceptional

Documenta
tion

Cos
ts

Developm
ent Time

Cost per
Unit

Transacti
onal
Efficiency

Conclusion
Solar panel, <10kW, new install/retrofit
Wind turbine 1-2kW
~3.5wks
~$50,000

Average electricity = 12,000kWh/year

Average cost @ 9.9/kWh
$1,120/year
Payback = 44y

OPA, Solar $7,500

Payback = <8y

Lesson Learned
Lesson Learned
Post Project Review
Project Acceptance

Questions