DEPARTMENT OF THE INTERIOR AND LOCAL

GOVERNMENT

Matino
Mahusay
Maaasahan
Kagawaran para sa Mapagkalinga at
Maunlad na Pamahalaang Lokal

Database 1OPDS
A harmonized database has been agreed to
and is now on trial.
The database currently contains approx.
18,000 projects
Over 6,000 are already completed
The rest, approx. 12,000 either in PreImplementation or On-going state
The database produces many statistics and
reports, and will be used for the Weekly
Report
It is updated on a bi-monthly cycle, to keep it

1OPDS MAIN
DATABASE

What are the main items

in the DB?
The database focuses on
Project Profile
Project Timelines
Project Financials

The Project Profile

Describes each individual project
The Project ID is made up of :
Program code
Funding year
PSGC
Sequence number (to cater for multiple projects in
the same location)
eg SA-14-17-59-09-000-1
and a lot of other details

The Program Short Code

Is used to identify to which Program each individual project
belongs

BA BEA
LA BuB Local Access
OT BuB Others
PW BuB Water
PA Pamana
RY Ray
SA Salintubig
SF SLRF
KA - Kalsada

PSGC
Philippine Standard Geographic Code
RR PP MM BBB

RR = Region (eg 10 for Region X)

PP = Province
MM Municipality / City
BBB Barangay

1OPDS Project Profile

The Project Timeline

This focuses on the progress (or
achievement) of a project
All actions are recorded with dates
Has 2 parts
Pre-Implementation (30%)
Ongoing (70%)

Pre-Implementation
Based on 5 Milestones, each valued at 20%

Feasibility Study Submitted

Feasibility Study Approved
Memorandum of Agreement signed
ITB issued
Notice to Proceed issued

Many other actions can be recorded eg

Certificate Availability of Funds issued

On-Going
On-going achievement is expressed as a
percentage from 0% to 100%
A project can not enter the on-going state
until all the 5 pre-implementation
milestones are completed.
Once it reaches 100% the project is
classified as completed.
To reach 100% it needs to have the
Certificate of Acceptance issued.

What other dates are important?

To estimate the project completion we
need:
Construction Start Date
Construction Duration
Accomplishment %

1OPDS Progress Screen

Finance Details
The finance details consist of:
Allocation DILG Subsidy
(every project MUST have an Allocation!)
The Tranche 1 and 2 details
The Liquidation
The agreed contractor amounts and
timeline

Statistics and Reports

The DB contains many statistics which can
be filtered and sorted
It contains many standard reports
It checks the integrity of the data:
Are all the PSGC valid?
Are there any duplicate project numbers
Etc

Statistics and Reports Screen

Sample statistics from

1OPDS

Sample report from

1OPDS

1OPDS Monitoring Application

(Tablet/PC Application)

Monitoring App
(Tablet Data Collection Unit)
To assist with DATA COLLECTION a simple
program has been developed
1OPDS Tablet
Receiving of updates and sending of
completed data collection is via email.
Otherwise there is no need to be
connected to the Internet.

Main screen
of the 1OPDS Monitoring App

How to update the data?

Open the 1 OPDS- Tablet app
Click on either LGU / Province / Region
Select the Region
Select the Province
Select the LGU
The list of active projects is displayed
(order is: first Pre-implementation, then Ongoing)
Click on the project you like to update

The Selection Screen

LGU

The first update screen

This screen shows you greyed and white
items
The grey items are for information and
cannot be updated.
The first screen shows the 5 milestones
and 4 construction details
The Construction Accomplishment accepts
the values between 0% and 100%
(100% indicates project is complete)

Milestone data screen

Information is available

3 More detailed screens

Property / Dates / Finance buttons
An item can be changed in either the
main screen or in the detailed
screens (eg FS Approval)

Property Screen

Other Dates screen

Financial screen

How to send your

updates to OPDS?
Go to the Admin button on the bottom left part of the screen
Click on
Export Changed Projects, to send to:
The Provincial or Regional level
You will see a message
Please look in MyDocument, and email the file to Provincial or
Regional level
On Documents or My Documents folder look for LGU.xlsb, rename it
to REGION_PROVINCE_MUNICIPALITY_DATE. (e.g
I_LAUNION_AGOO_09152016.xlsb) and then to Province or Region for
consolidation.

The Admin screen

What will the Province and

Region do?
The Province will download the
LGU.XLSB files from the municipalities
and then consolidate it into one file,
and then submit to the Regional level.
The Region will download the
consolidated files from the Province
and then consolidate it into one file
and then submit to the Central-Office.

What will the Central

Office do?
DILG-CO will download and consolidate all
the files from the Regional offices.
OPDS PMOs will QA the data from the
consolidated database.
Then import the consolidated database to
the 1OPDS main DB, make a transfer file
and then email it to the Regional offices.

Step by Step Process

by LGU

Step by Step Process by

LGU
Step 1
Gather the Transfer.accdb data that will be provided by the
Provincial Office
Copy the Transfer.accdb data and Go to My Documents or
Documents and Paste it.
NOTE:DO NOT OPEN THE TRANSFER.ACCDB
Go back to the application and click Admin then click Get
latest data from OPDS Transfer DB

Step by Step Process by

LGU

You will be asked Are you sure you

want to run this update?
Click OK Button
A Microsoft Access Security Notice
will pop up and Click OPEN

Step by Step Process by

LGU

Step 2
In the Admin Menu click the Make
Active Project Table
A Security popup will open and click
Yes Button

Step by Step Process by

LGU
Step 2
At Admin Menu click the Make Active Project Table

Step 3
Update your Projects per LGU

Step by Step Process by

LGU

Step 4
In the Admin menu click the Show
Projects with changes made
Step 5
Then click Export changed projects
and send to opdspmed@gmail.com

Step by Step Process by

LGU

Step 6
Go to the My documents and look
for the file LGU.xlsb or LGU this is
an excel
Step
7 file
Send to Provincial Office

DILG Team approach

LGU Collect and record data Send to Province
Provinces QA & add Province projects Send to
Region
Regions
OPDS

QA & add Region projects Send to

OPDS QA and add to Master Database

Distribute new dataset

How to receive an
updates
OPDS will email the file Transfer.accdb
This file is to be placed in the My
Document or also called Document
directory.
Click on the Admin button to see the
Admin menu.
From the Admin Menu, click on the button
Get latest OPDS Data from Transfer DB
and answer the 2 questions with OK and
Open, .

The Future.

The Future.
1OPDS application that will also work on other
operating systems (Android and IOS).
1OPDS tablet application that can be used by
the Provincial or Regional level to produce
statistical table, graphical reports and forms.
(lite version of our 1OPDS main database).
Data collection form for the new and improved
PPMS.

Information
from the data (Future)
Pre-Implementation (pre-construction)
Number

Allocation
(MPhP)

LGU % Province Region

%
%

National
%

On Time

10

14.0

71%

92%

77%

88%

Over time

5.9

29%

8%

23%

12%

Over time by +2 months

5.9

29%

5%

19%

10%

Over time by +6 months

5.9

29%

2%

9%

2%

Over time by +12 months

4.7

7%

1%

2%

1%

14

19.9

100%

100%

100%

100%

Total on-going projects

Or in Graphical Form
(Future)
On-Going Projects
90%

LGU

80%

Province

Region

National

70%
60%
50%
40%
30%
20%
10%
0%

On Time

Over time

Over time by +2 months

Over time by +6 months

Over time by +12 months

Support
Email your inquiries and technical questions at
1opds.technical@gmail.com
(Regional office) email your consolidated data at
1opds.reports@gmail.com

SUBMISSION OF REPORT

SUBMISSION
Province
Region
OPDS - Nearest Thursday of the 15th/ 30 th day of the month ( Iso- enrolled
Procedure)
Ex:
S
M
T
W
TH
F
SAT
12
13
14
15
16
16 17 18
Wednesday -4PM deadline of OPDS from Region
13 process the data
17 or 18 transfer file will be forwarded to Region