Types of Technical

Report

Rafal Ali
Sumra Maqbool

2013-EE-446
2013-EE-

Nimra Irshad

2013-EE-

Zunaira Waseer

2013-EE-

444
404
447
Fizza Naz

2013-EE-419

Rafal Ali
2013EE-446

What is technical writing?

Technical writing is a type of writing where the

author is writing about a particular subject that

requires direction, instruction, or explanation.

A Technical Report
A report is a statement of the results of an

investigation or of any matter on which definite

information is required.

Types of Technical Report

1- Primary Research Report
2 - Business Prospectus
3 - Technical Specifications
4 -Feasibility Report
5- Recommendation Report
6 -Preprints
7 -Organization Policies and Procedure Reports

89-

Contract Progress Report

Contract Final Report

10 - Committee Type Reports

11 - Functional Specification Document
12- Evaluation Reports
13 - Research Reports

Primary Research Report

Primary research report is our name for that kind of

report that presents original research datano matter

whether that data was generated in a laboratory or out
in the "field."

Business Prospectus

Technically, a business prospectus is a document

produced by a business that outlines the securities

they have available for purchase or trade.

........
Business Prospectus

Business Proporsal

A business proposal also

The prospectus seeks to

start a new business or

significantly expand an
existing business.

generally has a specific

audience. The primary
reason for a business
proposal is to solicit or
develop a business
opportunity.

Sumra Maqbool
2013-EE444

Technical Specifications
Specifications are descriptions of product

requirements.
They can provide details for the design, manufacture,
testing, installation, and use of a product.
Specifications are written as a way of specifying the
construction and operational characteristics of a thing.

Continue
When you write specifications, accuracy, precision of

detail, and clarity are critical.

Poorly written specifications can cause a range of

problems and lead to lawsuits.

Specification used in connection with data sheet.

Feasibility Report

A feasibility report is the results of feasibility study. This

report details whether or not a project should be undertaken

and the reasons for that decisions.
Report content
1. Executive Summary
2. Background
3. Outline of project
4. Method of analysis
5. Overview of alternatives

Recommendation Report

A recommendation report proposes a solution to a

problem or evaluates possible recommends one.

Selection in a Recommendation Report:
1. Front Matter
2. Body
3. Back Matter

Nimra Irshad
2013-EE-404

Preprints
A preprint refers to the distribution, in advance of

formal publication, of something that will be

published in print.
A preprint is an authors own write-up of research
results and analysis that has not been peer-reviewed,
nor had any other value added to it by a publisher
(such as formatting, copy editing, technical
enhancement etc...).

Boundaries
In the terminology for a peer-reviewed publication to

be submitted to a reputable scientific journal, the

differences and characteristic properties of its
boundaries are
Draft
Manuscript
Preprint
Paper
Article

Organizational policies and

procedures report
Organizations usepolicies and

proceduresdocuments to record their rules

and regulations.
A Policy & Procedures Manual is a written
record of the agreed policies and practices of
an organization. It should be readily available
to all people involved in the management or
work of an organization.
The Manual should be kept in a loose leaf file
so that it can be updated and added to as
polices and practices are reviewed and
amended.

What are Policies &

Procedures?
A Policy is a statement of agreed intent that clearly set out

an organizations views with respect to a particular matter.

It is a set of principles or rules that provide a definite
direction for an organization.
Policies assist in defining what must be done.
A Procedure/Practice is a clear step by step method for
implementing an organizations policy or responsibility.
Procedures describe a logical sequence of activities or
processes that are to be followed to complete a task or
function in a correct and consistent manner.

Why have Policy

reports?
So people working in an organization can

have a framework for actions that help them

get on with the job they need to do.
Tool in quality improvement.
So employees in the organization dont have
to keep on discussing and re-discussing the
same issues every time they arise.
So legal and other requirements can be met.

Contract Progress
Report
The largest class of technical reports in circulation are

contract progress report that are prepared regularly

(often monthly) by the contractor administrator during
the construction phase and issued to the client. They
will generally be a summary of the reports received
and discussions held at construction progress
meetings.
Purpose of contract progress report.
Precautions for COR.

Structure of report
Progress reports normally address the following

topics:
Project status;
Measurement of achievements against objectives;
Problems encountered;
Actions taken to correct deficiencies;
Percentage of work completed;
Acceptability of the work;
Work remaining;
Evaluation.

Zunaira Waseer
2013-EE-447

Contract Final Report

Probably the most valuable technical report, for they

generally give a good overview of the research

performed under contract, and have some editorial
review before release. There is a great variety in the
format, distribution, and indexing of these contract
final reports.

Committee Type Reports

The findings and conclusions of research by scientific

advisory groups. Most of these reports include

bibliographic annotations, but their style varies
greatly. They often have poor distribution are are
usually not adequately described in references. Series
designations, for example, are often ignored in
descriptions of these reports.

Functional Specification Document

This document is normally associated with a new

product and in particular software. You are trying to

capture the full functionality of the offering, in as
much detail as possible. Functional specifications are
often dense and a poor test of a writer's skill as they
tend to deliver wordy descriptions which encapsulate
all requirements.

Fizza Naz
2013-EE-419

Evaluation Reports
Evaluation report examine samples of
manufactured goods in order to identify
patterns of defects that can serve as
targets for improvement using
methodologies such as six sigma.

Organization & presentation of

evaluation findings
The following is a suggested outline for organizing
and presenting evaluation findings:
1. Front cover
2. Executive summary
3. Background information about the programme
4. Description of the evaluation
5. Evaluation results
6. Discussion of the results
7. Costs & benefits
8. Conclusions

Research Report
A research report is a written document that

communicates the:
Purpose
Scope
Objective
Hypothesis
Methodology
Limitations
Recommendations
of the project to other.

Writing a report
While writing a report following things kept in mind:
Basic points
The basic points in writing a report are:
1. Readers
2.Study objectives
3.Easy to follow

Objective
Selectivity
Concise
Visual aids

Conclusion:
To summarize it all it can be said that each
piece of writing must have:
Clear and simple writing.
Thorough understanding.

Ability to put yourself in place of reader.

Ability to visualize the procedure.

Willingness.

Thank you