PMO Implementation Plan

Current State Assessment

State Vision For Implementation
Gap Analysis
Implementation Strategy
Implementation Plan

 Current State Assessment

PMO ( above illustrates why we need PMO )

State Vision For Implementation

PMO Functions
Step 1 - Monitoring and ControllingProject Performance;
Step 2 Developmentof ProjectManagement Competencies
andMethodologies;
Step 3 Multi-Project Management;
Step 4 - Strategic Management;
Step 5 - Organizational Learning.
Step 6- Project Support
Step 7 PM Pool
Results after Implementation
PMO VISION
PMO MISSION

Time for Dilbert

GAP Analysis
Project Governance, Human resources & Infrastructure
Project Plan Baselining
Breakdown of project cost
Project leakages ( resource transfer, New additions )
No Consolidated Metrics
Forecast / progression
Change management ( Dashboard ) & stakeholders expectations
for changes as per our organisation
PLAN >> DO >> CHECK >>ACT

Assessment GAP Analysis

Area
Methods

Current State

Desired State

Varying methods, no
standards

Standards, reports, tools,

guidelines & prioritization

Training

Minimal training, seat of

the pants

Standard classes (tools, soft

skills, methods), PMI

Consulting

None available internally

Project reviews, mentoring,

manage projects

Support

Multiple tools, no political

support

Standard tools, templates &

documentation

Managers

Only a few trained, no

PMPs, no focused PMs

All PMP certified, career

paths, sponsorship

[1]

See Appendix D

PMO Implementation Strategy

INTRODUCTION Scope Definition
PMO JUSTIFICATION - Why we need
Stakeholders
PMO Goals
PMO Structure

PMO Implementation Plan

3
months

Project
kick-of

6 months

12 months

6 months

Desig
n
Assessment
and
validation

Deployment

Gap
Analysi
s

Validate
analysis
report, PMO
Charter,
High-level
Plan

Approve
concept and
detailed
plans

PMO up and
running

Continuous
Improveme
nt

Strategy I am creating this PMO implementation

as a project plan with mile stones
Gain agreement on PMO Charter from the <NAME OF
EXECUTIVE BODY>
Gain <NAME OF EXECUTIVE BODY> approval of PMO
Business Case consisting of:
PMO Requirements (high level)
Implementation Strategies and Schedule
Project Plan
Cost Estimates
Perform an assessment[1] of the organizations Project
Management Maturity, perhaps with a tool such as
OPM3
Refine and agree upon PMO performance targets
(SMART)
Establish PMO review process and performance
metrics