ANNEXES

DEMILLO,ROGELIO JR.G.
 ANNEX A
DETAILED ENGINEERING FOR THE PROCUREMENT OF
INFRASTRUCTURE PROJECTS

Detailed engineering shall proceed only on the basis of the feasibility or preliminary
engineering study made which establishes the technical viability of the project and
conformance to land use and zoning guidelines prescribed by existing laws.
 b) Site Investigation
c) Soils and Foundation Investigation
d) Construction Materials Investigation
e) Preparation of Design Plans
f) Preparation of Technical Specifications
g) Preparation of Quantity and Cost Estimates
h) Preparation of Program of Work
i) Preparation of Proposed Construction Schedule (and estimated Cash Flow for
projects with Schedule over Six (6) Months)
j) Preparation of Site or Right-of-Way Plans including

Schedule of Acquisition
k) Preparation of Utility Relocation Plan
l) Preparation and Submission of Design Report
m) Environmental Impact Statement for critical project as defined by the
Department of Environment and Natural Resources (DENR)
n) Preparation of minimum requirements for a Construction Safety and Health
Program for the project being considered
 For projects to be implemented by phases, the Procuring Entity shall ensure that there
is a clear delineation of work for each phase, which must be usable, and structurally sound.
It shall also ensure the conduct of the detailed engineering activities for each phase as
provided for in Item 2 of this Guidelines.
 ANNEX B
GENERAL PRINCIPLES ON CONSULTING SERVICES

A natural or juridical person, qualified by appropriate education, training and relevant

experience to render any or all of the types and fields of consulting services as
defined in this IRR, shall be considered as a Consultant, subject to the requirements
provided in this IRR for eligibility check and post-qualification.

Hiring of Consultants
4.1. Consultants shall be hired on the basis of their proven expertise, experience
and capability. Under certain conditions provided herein, cost may be included as a
factor in the selection of consultants.
Construction Supervision. These include the following:
a) Inspection and expediting of the work;
b) Verification and checking of quantities and qualities of work accomplished by the contractor as
against the approved plans, specifications, and programs of work;
c) Issuance of instruction for corrections of defects on the work;
d) Verification and recommendation for approval of statements of work accomplished and
certificate of project completed by the contractor;
e) Review and recommendation for approval of progress and final billings of the contractor; and
f) Provision of record or as-built drawings of the completed projects.
The above do not mean direction, superintendence, or management of
construction.
 ANNEX C
RECOMMENDED EARLIEST POSSIBLE TIME AND MAXIMUM PERIOD
ALLOWED FOR THE PROCUREMENT OF GOODS AND SERVICES

RECOMMENDED EARLIEST POSSIBLE TIME AND MAXIMUM PERIOD

ALLOWED FOR THE PROCUREMENT OF INFRASTRUCTURE PROJECTS

RECOMMENDED EARLIEST POSSIBLE TIME AND MAXIMUM PERIOD

ALLOWED FOR THE PROCUREMENT OF CONSULTING SERVICES
 ANNEX D
CONTRACT IMPLEMENTATION GUIDELINES FOR THE PROCUREMENT
OF GOODS, SUPPLIES AND MATERIALS
1. Amendment to Order
1.1. Subject to the conditions set forth below, amendments to order may be issued at any time
by the procuring entity concerned. If any such order increases or decreases the cost of, or the
time required for executing any part of the work under the original contract, an equitable
adjustment in contract price and/or delivery schedule shall be mutually agreed upon between the
parties concerned, and the contract modified in writing.
Liquidated Damages
3.1. When the supplier fails to satisfactorily deliver goods under the contract within the specified
delivery schedule, inclusive of duly granted time extensions, if any, the supplier shall be liable for
damages for the delay and shall pay the procuring entity liquidated damages, not by way of
penalty, an amount equal to one-tenth (1/10) of one percent (1%) of the cost of the delayed
goods scheduled for delivery for every day of delay until such goods are finally delivered and
accepted by the procuring entity concerned.
 ANNEX E
CONTRACT IMPLEMENTATION GUIDELINES FOR THE PROCUREMENT
OF INFRASTRUCTURE PROJECTS

1. VARIATION ORDERS - CHANGE ORDER/EXTRA WORK ORDER

1.1. Variation Orders may be issued by the procuring entity to cover any
increase/decrease in quantities, including the introduction of new work items that are
not included in the original contract or reclassification of work items that are either
due to change of plans, design or alignment to suit actual field conditions resulting in
disparity between the preconstruction plans used for purposes of bidding and the "as
staked plans" or construction drawings prepared after a joint survey by the contractor
and the Government after award of the contract, provided that the cumulative
amount of the positive or additive Variation Order does not exceed ten percent (10%)
of the original contract price.
ADDITIONAL/EXTRA WORK COSTING

2.1. For Variation Orders, the contractor shall be paid for additional work items whose
unit prices shall be derived based on the following:
a. For additional/extra works duly covered by Change Orders involving work items
which are exactly the same or similar to those in the original contract, the applicable
unit prices of work items original contract shall be used.
 ANNEX F
CONTRACT IMPLEMENTATION GUIDELINES FOR THE PROCUREMENT
OF CONSULTING SERVICES

1. Advance Payment for Mobilization

The Government, as it considers fair and reasonable, may allow advance payment to
the Consultant in the amount which shall not exceed fifteen percent (15%) of the
contract amount to cover the cost of mobilization, subject to the posting of an
irrevocable standby letter of credit issued by an entity acceptable to the agency and
of an amount equal to the advance payment. The advance payment shall be repaid by
the Consultant by deducting from his progress payments such sum as agreed upon
during the contract negotiations until fully liquidated within the duration of the
contract.
 ANNEX G
GUIDELINES FOR THE PROCUREMENT AND IMPLEMENTATION OF
CONTRACTS FOR DESIGN AND BUILD INFRASTRUCTURE PROJECTS

1. SCOPE AND APPLICATION

These guidelines shall govern the procurement and implementation of contracts for
design and build infrastructure projects and shall supplement applicable provisions of
Republic Act No. 9184 (RA 9184) and its Revised Implementing Rules and Regulations
(IRR) in particular Section 17.6 and Annex E.
 ANNEX H
CONSOLIDATED GUIDELINES
FOR THE ALTERNATIVE METHODS OF PROCUREMENT
I. POLICY STATEMENT
As a general rule, all procurement shall be through Competitive Bidding. However,
whenever justified by the conditions provided in Republic Act No. (R.A.) 9184 and its
revised Implementing Rules and Regulations (IRR), the Procuring Entity may, in order
to promote economy and efficiency, resort to any of the alternative methods of
procurement provided in Rule XVI of the IRR of R.A. 9184.
The Alternative Methods of Procurement shall be resorted to only in the highly
exceptional cases provided for in this Guidelines and subject to the prior approval of
the Head of the Procuring Entity (HOPE) upon recommendation of the Bids and Awards
Committee (BAC). In all instances, the Procuring Entity shall ensure that the most
advantageous price for the Government is obtained.
 ANNEX H
APPENDIX A
DOCUMENTARY REQUIREMENTS FOR
ALTERNATIVE METHODS OF PROCUREMENT

APPENDIX B
LEASE OF REAL PROPERTY AND VENUE:
RATING FACTORS AND
DETERMINATION OF REASONABLENESS OF RENTAL RATES
 ANNEX I
GUIDELINES ON TERMINATION OF CONTRACTS

I. PURPOSE, SCOPE, AND APPLICATION

These guidelines aim to promote fairness in the termination of procurement contracts
and to prescribe contract conditions and measures to enable government to protect
its interests. For this purpose, policies and procedures relating to the whole or partial
termination of government procurement contracts of goods, infrastructure projects,
and consulting services are herein established.
DEFINITION OF TERMS

1. Coercive Practice means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation
in a procurement process, or affect the execution of a contract.
2. Collusive Practice means a scheme or arrangement including practice among bidders (prior to or after bid submission) designed to
establish bid prices at artificial non-competitive levels to prevent free and open competition.
3. Corrupt Practice means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the
selection process or in contract execution. It also means entering, on behalf of the Government, into any contract or transaction manifestly
and grossly disadvantageous to the same, whether or not the public officer profits or will profit thereby; and similar acts as provided in
Republic Act 3019.
4. Fraudulent Practice means a misrepresentation of facts in order to influence a selection process or the execution of a contract to the
detriment of the Procuring Entity.
5. Head of the Procuring Entity refers to: (i) the head of the agency or his duly authorized official, for national government agencies; (ii) the
governing board or its duly authorized official, for government-owned and/or controlled corporations; or (iii) the local chief executive, for local
government units. Provided, that in a department, office or agency where the procurement is decentralized, the Head of each decentralized
unit shall be considered as the Head of the Procuring Entity subject to the limitations and authority delegated by the head of the department,
office or agency.
6. Implementing Unit refers to the unit or office having direct supervision or administration over the implementation of the contract such as
the Project Management Office or the End-User Unit.
7. Termination in Part means the termination of a part but not all, of the work that has not been completed and accepted under a contract.
8. Termination in Whole means the termination of all of the work that has not been completed and accepted under a contract.