Stakeholder Engagement Plan

External Stakeholders Power Interest Information Method

:Suppliers of raw material Low High Meetings with the
Xinjong Parts China contact person, formal
emails
:Network Provider Low Low Informal meetings
MTS (Mobile Telecommunication before and after the
Services) GPS system testing
Licensing bodies and regulators High Low Formal meeting during
licensing
:Ministry of Health in St. Petersburg High High Formal meetings in
ICT department every phase for
Emergency Medical Services updates
Dept. of Monitoring Health
Innovation department
Patients of St. Petersburg (End Users) Low Low During the user
acceptance and pilot
phase arrange informal
meetings, training
Medical Emergency Service Centers High High Arrange training
session, arrange formal
meetings
World Health Organization (WHO) High High Formal meetings in
every phase for
updates
Internal Stakeholders Power Interest Information Method
Management board High High Steering committee
meetings
Project Team High High Project Meetings

-1-
 Risk Management Plan
Risks are termed as the negative impacts affecting the project directly, or affecting the
progress of the projects, if the risks are positive, they tend to provide us the opportunity to
excel further.
Type Identified Risks Impacts Probability
Financial insufficient funding from World Health High Low
(Cost) Organization due to the increased number of
active projects in line
Financial insufficient funding from World Health High Medium
(Cost) Organization due to the lack of Interest shown
by the Govt. of Russia
Cost Instability due to a sudden change in the Medium Low
.currency rate
Cost Lack of financial support from Russian Health Medium Low
.Ministry for the program

Technical The inability of the device to respond due to High High
.network connectivity issues

Administrativ The inability of emergency service centers to High Medium
e provide medical assistance even after
.receiving aid request due to lack of training

Administrativ The ineffectiveness of Emergency centers to High High
e counter the fatal attack response, due to lack
.of Centers
Time Prolonged duration of the initial contractual Low Medium
phase

Time and Continues change in the Business Medium Medium
Cost .requirements

Time .Delay from the raw material supplier in China High Medium

Cost Changes in the regulatory requirements; High Low
(External) .increase in the import tax rate

Commercial Lack of interest from the end users towards Low Low
Post .the product
Production
The impact factor indicates the significance of the risk on the project, the change in cost, time delays, change
- 2the
in scope, quality deterioration are all impacts of risk on - project.
 Mitigation Plan
Risk
The inability of the device to respond due
.to network connectivity issues
leading to a total
The ineffectiveness of Emergency centers
to counter the fatal attack response, due
.to lack of Centers
Insufficient funding from World Health
Organization due to the lack of Interest
shown by the Govt. of Russia
The inability of emergency service centers
to provide medical assistance even after
receiving aid request due to lack of
.training
.the Alert system
Delay from the raw material supplier in
.China
.of the product
Changes in the regulatory requirements;
.increase in the import tax rate
insufficient funding from World Health
Organization due to the increased number
of active projects in line
Continues change in the Business
.requirements
Lack of financial support from Russian
.Health Ministry
Prolonged duration of the initial
contractual phase
Lack of interest from the end users
.towards the product
Impact Mitigation Plan
Inability to transfer Approaching the Mobile
emergency signals, Companies for the Latest 4G-5G
.technology
.system failure
Ineffective response of Advising the government for
Ambulance towards installing several Emergency
the location of .medical centers citywide
.casualty
Failure to initiate the Thorough Research & innovation in
project because of the the offer/bidding phase to keep
.clients dull response .government interested
Ineffective response of Extensive training of the hospital
Emergency centers individuals on regular bases for
towards the patient, .the effective use of technology
minimizing the value of
Delay in the Deadline to be given, after which
manufacturing phase .penalty should be charged
Increase in the cost of R & D should keep a check on the
.the final product regulations so that if there is any
change, the costing team would
vary the price accordingly
Major hurdle in the With low probability, this is unlikely
initiation of the project, to happen, but to make case
might result in the strong; a rigorous offer phase will
.project get cancelled .compel WHO to put this in priority
Effecting both the time Strong paperwork, keep everything
.and cost of the project mentioned on the contract-
agreement before the signing and
if asked for a change, refer to the
.agreement
Increasing the cost of Though its highly unlikely as they
the project are the clients, but have to create
.additional emergency funds
Delaying the Making a professional team for the
.manufacturing phase thorough planning of the
Contractual Phase with minimum
.glitches
Affecting future Creating a user friendly and
.endeavors - 3 - device to appeal the
innovative
.end users
 Quality Management Plan
The Quality Management Plan defines the acceptable level of quality, which is typically defined by the
customer, and describes how the project will ensure this level of quality in its deliverables and work
processes.

Quality Management plans apply to project deliverables and project work processes. Quality control
activities monitor and verify that project deliverables meet defined quality standards.The quality
management planreview
Objects of quality identifies these key components
Quality Measure Quality Evaluation Methods
Project Deliverables Deliverable Quality Standards Quality Control Activities
Completeness and Correctness Criteria Quality Assurance Activities
Project Processes Stakeholder Expectations Quality Assurance Activities

-4-
 Project Cashflow

Cashflow flexibility case: State Contract revenues (70%) are paid on Oct 2
Maximum accumulated net loss :- 5-1,001
- million $US; negative balance 4 m
 Project Control and Progress

It is always possible to evaluate economic and/or physical percentage progress, defined as used costs
and/or work done at time now compared with total cost forecasted at time now.
A project status must be measured according to the status of its basic elements (Cost/Control
Accounts/Work Packages).

As its a design and manufacturing project, so the project revolves around the labor hours as the key
aspect to control and manage project progress.
Level 1 and Level 2 are the reference point for the estimated project completion.

-6-
Project Control and Progress
(Cont)
Adopting 50/50 method, which is used for Work Packages that begin
and end in two different periods.
Project is more based on activities rather than milestones, so by
adopting 50/50 technique we can enquire the respective person about
the activity.
Project revolves around product concept, manufacturing and
development so the major allocation of resources has been given to
these activities, so this is a key point to measure the progress of the
project.
Risks are a major hurdle in any project, considering the manufacturing
and development phase, if there is a delay in the supply of the raw
material, the whole project will be hampered, affecting the final
product deadline.
A check on every activity is must in order to make the earned value
not less than the Budgeted Cost of Work Scheduled.

-7-