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L ECTURE 11

The Production Cycle

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 1 of 122
INTRODUCTION

The production cycle is a recurring set of


business activities and related data
processing operations associated with the
manufacture of products.

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INTRODUCTION

Information flows to the production cycle


from other cycles, e.g.:
The revenue cycle provides information on
customer orders and sales forecasts for use
in planning production and inventory levels.
The expenditure cycle provides information
about raw materials acquisitions and
overhead costs.
The human resources/payroll cycle provides
information about labor costs and availability.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 3 of 122
INTRODUCTION

Information also flows from the expenditure


cycle:
The revenue cycle receives information from the
production cycle about finished goods available for
sale.
The expenditure cycle receives information about raw
materials needs.
The human resources/payroll cycle receives
information about labor needs.
The general ledger and reporting system receives
information about cost of goods manufactured.

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INTRODUCTION

Decisions that must be made in the


production cycle include:
What mix of products should be produced?
How should products be priced?
How should resources be allocated?
How should costs be managed and
performance evaluated?
These decisions require cost data well
beyond that required for external financial
statements.
2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 5 of 122
INTRODUCTION

Well be looking at how the three basic AIS


functions are carried out in the production
cycle, i.e.:
How do we capture and process data?
How do we store and organize the data for
decisions?
How do we provide controls to safeguard
resources, including data?

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 6 of 122
PRODUCTION CYCLE ACTIVITIES

The four basic activities in the production cycle


are:
Product design
Planning and scheduling
Production operations
Cost accounting
Accountants are primarily involved in the fourth
activity (cost accounting) but must understand
the other processes well enough to design an
AIS that provides needed information and
supports these activities.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 7 of 122
PRODUCTION CYCLE ACTIVITIES

The four basic activities in the production cycle


are:
Product design
Planning and scheduling
Production operations
Cost accounting
Accountants are primarily involved in the fourth
activity (cost accounting) but must understand
the other processes well enough to design an
AIS that provides needed information and
supports these activities.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 8 of 122
PRODUCT DESIGN

The objective of product design is to


design a product that strikes the optimal
balance of:
Meeting customer requirements for quality,
durability, and functionality; and
Minimizing production costs.
Simulation software can improve the
efficiency and effectiveness of product
design.
2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 9 of 122
PRODUCT DESIGN

Key documents and forms in product


design:
Bill of Materials: Lists the components that
are required to build each product, including
part numbers, descriptions,and quantity.
Operations List: Lists the sequence of steps
required to produce each product, including
the equipment needed and the amount of time
required.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 10 of 122
PRODUCT DESIGN

Role of the accountant in product design:


Participate in the design, because 6580% of
product cost is determined at this stage.
Add value by:
Designing an AIS that measures and collects the
needed data.
Information about current component usage.
Information about machine set-up and materials-
handling costs.
Data on repair and warranty costs to aid in future
modification and design.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 11 of 122
PRODUCT DESIGN

Role of the accountant in product design:


Participate in the
Compare design,
current because
component usage6580% of
with projected
usage in alternate designs.
product cost is determined at this stage.
Compare current set-up and handling costs to
Add value by: costs in alternate designs.
projected
Provide info on how design trade-offs affect total
Designing an AIS that measures and collects the
production cost and profitability.
needed data.
Helping the design team use that data to
improve profitability.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 12 of 122
PRODUCTION CYCLE ACTIVITIES

The four basic activities in the production cycle


are:
Product design
Planning and scheduling
Production operations
Cost accounting
Accountants are primarily involved in the fourth
activity (cost accounting) but must understand
the other processes well enough to design an
AIS that provides needed information and
supports these activities.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 13 of 122
PLANNING AND SCHEDULING

The objective of the planning and


scheduling activity is to develop a
production plan that is efficient enough to
meet existing orders and anticipated
shorter-term demand while minimizing
inventories of both raw materials and
finished goods.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 14 of 122
PLANNING AND SCHEDULING

There are two common approaches to


production planning:
Manufacturing Resource Planning (MRP-II)
Lean Manufacturing

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PLANNING AND SCHEDULING

There are two common approaches to


production planning:
Manufacturing Resource Planning (MRP-II)
Lean Manufacturing

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PLANNING AND SCHEDULING

MRP-II is an extension of MRP inventory


control systems:
Seeks to balance existing production capacity
and raw materials needs to meet forecasted
sales demands.
Often referred to as push manufacturing.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 17 of 122
PLANNING AND SCHEDULING

There are two common approaches to


production planning:
Manufacturing Resource Planning (MRP-II)
Lean Manufacturing

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 18 of 122
PLANNING AND SCHEDULING

Lean manufacturing is an extension of the


principles of just-in-time inventory
systems:
Seeks to minimize or eliminate inventories of
raw materials, work in process, and finished
goods.
Theoretically, produces only in response to
customer orders, but in reality, there are short-
run production plans.
Often referred to as pull manufacturing.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 19 of 122
PLANNING AND SCHEDULING

Comparison of the two systems:


Both plan production in advance.
They differ in the length of the planning horizon.
MRP-II develops plans for up to 12 months ahead.
Lean manufacturing uses shorter planning horizons.
Consequently:
MRP-II is more appropriate for products with
predictable demand and a long life cycle.
Lean manufacturing more appropriate for products with
unpredictable demand, short life cycles, and frequent
markdowns of excess inventory.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 20 of 122
PLANNING AND SCHEDULING

Key documents and forms:


Master production schedule
Specifies how much of each product is to be produced during the
period and when.
Uses information about customer orders, sales forecasts, and finished
goods inventory levels to determine production levels.
Although plans can be modified, production plans must be frozen a
few weeks in advance to provide time to procure needed materials and
labor.
Scheduling becomes significantly more complex as the number of
factories increases.
Raw materials needs are determined by exploding the bill of materials
to determine amount needed for current production. These amounts
are compared to available levels to determine amounts to be
purchased.
2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 21 of 122
PLANNING AND SCHEDULING

Key documents and forms:


Master production schedule
Production order
Authorizes production of a specified quantity of a
product. It lists:
Operations to be performed
Quantity to be produced
Location for delivery
Also collects data about these activities,

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PLANNING AND SCHEDULING

Key documents and forms:


Master production schedule
Production order
Materials requisition
Authorizes movement of the needed materials
from the storeroom to the factory floor.
This document indicates:
Production order number
Date of issue
Part numbers and quantities of raw materials
needed (based on data in bill of materials)

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 23 of 122
PLANNING AND SCHEDULING

Key documents and forms:


Master production schedule
Production order
Materials requisition
Move ticket
Documents the transfer of parts and materials
throughout the factory.

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PLANNING AND SCHEDULING

How can information technology help?


Improve the efficiency of material-handling
activities by using:
Bar coding of materials to improve speed and
accuracy,
RFID tags can eliminate human intervention in the
scanning process,
Up to 40 times faster than using bar-code scanners.
Not impeded by dirt.
Not limited to reading only those items in line of sight.
Much easier to locate needed products and broadcast their
location to forklift operators or other warehouse workers.
2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 25 of 122
PLANNING AND SCHEDULING

Role of the accountant:


Ensure the AIS collects and reports costs in a
manner consistent with the companys
production planning techniques.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 26 of 122
PRODUCTION CYCLE ACTIVITIES

The four basic activities in the production cycle


are:
Product design
Planning and scheduling
Production operations
Cost accounting
Accountants are primarily involved in the fourth
activity (cost accounting) but must understand
the other processes well enough to design an
AIS that provides needed information and
supports these activities.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 27 of 122
PRODUCTION OPERATIONS

Production operations vary greatly across


companies, depending on the type of product
and the degree of automation.
The use of various forms of IT, such as robots
and computer-controlled machinery is called
computer-integrated manufacturing (CIM).
Can significantly reduce production costs.
Accountants arent experts on CIM, but they
must understand how it affects the AIS.
One effect is a shift from mass production to custom-
order manufacturing and the need to accumulate
costs accordingly.
2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 28 of 122
PRODUCTION OPERATIONS

In a lean manufacturing environment, a


customer order triggers several actions:
System first checks inventory on hand for sufficiency.
Calculates labor needs and determines whether
overtime or temporary help will be needed.
Based on bill of materials, determines what
components need to be ordered.
Necessary purchase orders are sent via EDI.
The master production schedule is adjusted to include
the new order.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 29 of 122
PRODUCTION OPERATIONS

Sharing information across cycles helps


companies be more efficient by timing
purchases to meet the actual demand.
Although the nature of production processes and
the extent of CIM vary, all companies need data
on:
Raw materials used
Labor hours expended
Machine operations performed
Other manufacturing overhead costs incurred

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 30 of 122
PRODUCTION CYCLE ACTIVITIES

The four basic activities in the production cycle


are:
Product design
Planning and scheduling
Production operations
Cost accounting
Accountants are primarily involved in the fourth
activity (cost accounting) but must understand
the other processes well enough to design an
AIS that provides needed information and
supports these activities.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 31 of 122
COST ACCOUNTING

The objectives of cost accounting are:


To provide information for planning,
controlling, and evaluating the performance of
production operations;
To provide accurate cost data about products
for use in pricing and product mix decisions;
and
To collect and process information used to
calculate inventory and COGS values for the
financial statements.
2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 32 of 122
COST ACCOUNTING

The objectives of cost accounting are:


To provide information for planning,
controlling, and evaluating the
performance of production operations;
To
Toaccomplish
provide theaccurate cost data
first objective, the AISabout products
must collect real-time
data
for on
usethein
performance
pricing and of production
product activities so
mix decisions;
management can make timely decisions.
andtechnology can be especially helpful, e.g.:
RFID
To collect and
Broadcasting process
repair information used to
needs proactively.
Helping in the location of particular items.
calculate inventory and COGS values for the
financial statements.
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COST ACCOUNTING
To accomplish the second and third objectives, the AIS must
The objectives of cost accounting are:
collect costs by various categories and assign them to specific
products and organizational units.
Requires
To provide information
careful coding of costfor planning,
data during collection because
controlling,
costs and evaluating
may be allocated the performance
in different ways of
for different reporting
purposes.
production operations;
To provide accurate cost data about
products for use in pricing and product
mix decisions; and
To collect and process information used to
calculate inventory and COGS values for
the financial statements.
2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 34 of 122
COST ACCOUNTING

Types of cost accounting systems:


Job order costing
Assigns costs to a specific production batch or job.
Used when the product or service consists of discretely
identifiable items.
Example: Houses.

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COST ACCOUNTING

Types of cost accounting systems:


Job order costing
Process costing
Assigns costs to each process or work center in the
production cycle.
Calculates the average cost for all units produced.
Used when similar goods or services are produced in
mass quantities and discrete units cant be easily
identified.
Example: Paint.

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COST ACCOUNTING

Accounting for fixed assets:


The AIS must collect and process information
about the property, plant, and equipment used
in the production cycle.
These assets represent a significant portion of
total assets for many companies and need to
be monitored as an investment.

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COST ACCOUNTING

The following information should be


maintained about each fixed asset:

ID number Expected life


Serial number Expected salvage value
Location Depreciation method
Cost Accumulated depreciation
Acquisition date Improvements
Vendor info Maintenance performed

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COST ACCOUNTING

The purchase of fixed assets follows the same


processes as other purchases in the expenditure
cycle (order receive pay).
But the amounts involved necessitate some
modification to the process:
Competitive bidding
Machinery and equipment purchases almost always
involve a formal request for competitive bids.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 39 of 122
COST ACCOUNTING

The purchase of fixed assets follows the same


processes as other purchases in the expenditure
cycle (order receive pay).
But the amounts involved necessitate some
modification to the process:
Competitive bidding
Number of people involved
More people are likely to be involved in reviewing bids
for fixed assets.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 40 of 122
COST ACCOUNTING

The purchase of fixed assets follows the same


processes as other purchases in the expenditure
cycle (order receive pay).
But the amounts involved necessitate some
modification to the process:
Competitive bidding
Number of people involved
Payment
Purchases of fixed assets are often paid for in
installments, including interest.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 41 of 122
COST ACCOUNTING

The purchase of fixed assets follows the same


processes as other purchases in the expenditure
cycle (order receive pay).
But the amounts involved necessitate some
modification to the process:
Competitive bidding
Number of people involved
Payment The cost of fixed assets justifies more elaborate
Controls controls to safeguard them, including:
Maintenance of detailed records of each item.
RFID tags to:
Monitor location
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COST ACCOUNTING

The purchase of fixed assets follows the same


processes as other purchases in the expenditure
cycle (order receive pay).
But the amounts involved necessitate some
modification to the process:
Competitive bidding
Number of people involved
Payment
Controls Its critical to formally approve and
Disposal accurately record the sale or disposal
of fixed assets.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 43 of 122
COST ACCOUNTING

A typical AIS would look something like the


following:
Product design
Engineering specifications result in new records
for both the bill of materials and the operations
list file.
To create these lists, engineering accesses both
files to view designs of similar products.
They also access the general ledger and
inventory files for info about alternate designs.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 44 of 122
COST ACCOUNTING

A typical AIS would look something like the


following:
Product design
Production planning
The sales department enters sales forecasts and
customer special order information.
Production planning uses that information and
data on current inventory levels to develop a
master production schedule.
New records are added to the production order
file to authorize the production of goods.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 45 of 122
COST ACCOUNTING

A typical AIS would look something like the


following:
Product design
Production planning
Cost accounting
New records are added to the work-in-process
file to accumulate cost data.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 46 of 122
COST ACCOUNTING

A typical AIS would look something like the


following:
Product design
Production planning
Cost accounting
Production operations
The list of operations to be performed is displayed at
workstations.
Instructions are also sent to the CIM interface to guide
operation of machinery and robots.
Materials requisitions are sent to inventory stores to authorize
release of raw materials to production.
2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 47 of 122
COST ACCOUNTING

Such a system can be used for a job-order or


process costing system.
Both require that data be accumulated about:
Raw materials
Direct labor
Machinery and equipment usage
Manufacturing overhead
The choice of method:
Does not affect how data are collected
Does affect how costs are assigned to products

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COST ACCOUNTING

Raw material usage data:


When production is initiated, the issuance of a
materials requisition triggers a debit (increase) to
work in process and a credit (decrease) to raw
materials inventory.
Work in process is credited and raw materials are
debited for any amounts returned to inventory.
Many raw materials are bar coded so that usage data
is collected by scanning.
RFID tags improve the efficiency of tracking material
usage.
Usage may be entered online for materials such as
liquids that are not conducive to tagging.

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COST ACCOUNTING

Direct labor costs:


Historically, job time tickets were used to
record the time a worker spent on each job
task.
Currently, workers may:
Enter the data on online terminals.
Use coded ID badges, which are run through a
badge reader at the beginning and end of each
job.

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COST ACCOUNTING

Machinery and equipment usage:


Machinery costs make up an ever-increasing
proportion of production costs.
Data about machinery and equipment are collected at
each production step, often with data about labor
costs.
Until recently, data was collected by wiring the factory
so all equipment was linked to the computer system.
Limits the ability to rearrange the shop floor.
3-D simulations can be used to assess the impact of
altering floor layout.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 51 of 122
COST ACCOUNTING

Manufacturing overhead costs:


Includes costs that cant be easily traced to
jobs or processes, such as utilities,
depreciation, supervisory salaries.
Most of these costs are collected in the
expenditure cycle.
An exception is supervisory salaries, which
are collected in the HRM/payroll cycle.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 52 of 122
COST ACCOUNTING

Accountants help control overhead by


assessing how product mix changes will affect
overhead costs.
They should also identify the factors that drive
the changes in these costs.
This information can be used to realign processes
and layout.
Accurate and complete information about
production cycle activities are required to
perform these analyses.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 53 of 122
CONTROL: OBJECTIVES, THREATS,
AND PROCEDURES
In the production cycle (or any cycle), a well-designed
AIS should provide adequate controls to ensure that the
following objectives are met:
All transactions are properly authorized.
All recorded transactions are valid.
All valid and authorized transactions are recorded.
All transactions are recorded accurately.
Assets are safeguarded from loss or theft.
Business activities are performed efficiently and effectively.
The company is in compliance with all applicable laws and
regulations.
All disclosures are full and fair.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 54 of 122
CONTROL: OBJECTIVES, THREATS,
AND PROCEDURES
There are several actions a company can take
with respect to any cycle to reduce threats of
errors or irregularities. These include:
Using simple, easy-to-complete documents with
clear instructions (enhances accuracy and
reliability).
Using appropriate application controls, such as
validity checks and field checks (enhances
accuracy and reliability).
Providing space on forms to record who completed
and who reviewed the form (encourages proper
authorizations and accountability).

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 55 of 122
CONTROL: OBJECTIVES, THREATS,
AND PROCEDURES
Pre-numbering documents (encourages recording
of valid and only valid transactions).
Restricting access to blank documents (reduces
risk of unauthorized transaction).
Using RFID tags when feasible to improve data
entry accuracy.

In the following sections, well discuss the


threats that may arise in the four major steps
of the production cycle, as well as general
threats, EDI-related threats, and threats
related to purchases of services.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 56 of 122
THREATS IN PRODUCT DESIGN

The major threats in the product design


process is:
THREAT 1: Poor product design
You can click on the threat above to get more
information on:
The types of problems posed by each threat.
The controls that can mitigate the threat.

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THREATS IN PLANNING AND
SCHEDULING
Threats in the planning and scheduling
process include:
THREAT 2: Over- or under-production
THREAT 3: Suboptimal investment in fixed
assets
You can click on any of the threats above to get
more information on:
The types of problems posed by each threat
The controls that can mitigate the threats.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 59 of 122
THREATS IN PRODUCTION OPERATIONS

Threats in the production operations


process include:
THREAT 4: Theft of inventories and fixed a
ssets
THREAT 5: Disruption of operations
You can click on any of the threats above to get
more information on:
The types of problems posed by each threat.
The controls that can mitigate the threats.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 64 of 122
THREATS IN COST ACCOUNTING

Threats in the cost accounting process


include:
THREAT 6: Inaccurate recording and process
ing of production activity data
You can click on the threat above to get more
information on:
The types of problems posed by the threat.
The controls that can mitigate the threat.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 70 of 122
You can click on any of the threats below to get
more information on:
GENERAL THREATS
The types of problems posed by each threat.
The controls that can mitigate the threats.

Two general objectives pertain to activities


in every cycle:
Accurate data should be available when needed.
Activities should be performed efficiently and
effectively.
Threats in the process of ordering goods
include:
THREAT 7: Loss, alteration, or unauthorized discl
osure of data
THREAT 8: Poor performance

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PRODUCTION CYCLE INFORMATION
NEEDS
In a manufacturing environment, the focus
must be on total quality management.
Managers need info on:
Defect rates
Breakdown frequency
Percent of finished goods needing rework
Percent of defects discovered by customers

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PRODUCTION CYCLE INFORMATION
NEEDS
In traditional systems, this type of data
was not well linked with financial data, and
cost accounting systems were separate
from production operations information
systems.
However, both financial and operating
information are needed to manage and
evaluate these activities.

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PRODUCTION CYCLE INFORMATION
NEEDS
Two major criticisms have been directed at
traditional cost accounting systems:
Overhead costs are inappropriately allocated
to products.
Reports do not accurately reflect effects of
factory automation.

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PRODUCTION CYCLE INFORMATION
NEEDS
Two major criticisms have been directed at
traditional cost accounting systems:
Overhead costs are inappropriately
allocated to products.
Reports do not accurately reflect effects of
factory automation.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 82 of 122
CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
Traditional cost accounting systems use
volume-driven bases such as direct labor
hours or machine hours to apply
overhead.
However, overhead does not vary with
production volume.
EXAMPLE: Purchasing costs vary with the
number of purchase orders processed.

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CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
Allocating overhead based on output
volume:
Overstates the costs of products
manufactured in large quantities.
Understates the costs of products
manufactured in small batches.
Also, allocating overhead based on direct
labor input can distort costs.

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CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
Example of two products:
Product one uses:
$5 of materials
1 hour of labor
5 minutes of machine time
Product two uses:
$5 of materials
1 hour of labor
42 hours of machine time on very expensive
equipment

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CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
Example of two products:
Product one uses:
Under a traditional
$5 of materials cost accounting
1 hour of labor system, both
products will
5 minutes of machine time appear to have the
Product two uses: same cost.

$5 of materials
1 hour of labor
42 hours of machine time on very expensive
equipment

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CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
Solution to criticism 1: Activity Based
Costing (ABC)
ABC can refine and improve cost allocations
under either job-order or process costing
systems.
ABC traces costs to the activities that create them
and allocates them accordingly.
ABC aims to link costs to corporate strategy.

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CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
Corporate strategy results in decisions about
what goods and services to produce.
These activities incur costs.
So corporate strategy determines costs.
By measuring the costs of the basic activities,
ABC provides information to management for
evaluating the consequences of their decisions.

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CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
ABC vs. traditional cost systems:
There are three significant differences between
ABC and traditional approaches.
Tracing of overhead costs
Number of cost pools
Identification of cost drivers

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CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
ABC vs. traditional cost systems:
There are three significant differences between
ABC and traditional cost accounting approaches.
Tracing of overhead costs
Number of cost pools
Identification of cost drivers

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 90 of 122
CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
ABC directly traces a larger proportion of
overhead costs to products.
This tracing is made possible by advances
in IT.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 91 of 122
CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
ABC vs. traditional cost systems:
There are three significant differences between
ABC and traditional cost accounting approaches.
Tracing of overhead costs
Number of cost pools
Identification of cost drivers

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 92 of 122
CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
ABC uses a greater number of cost pools
EXAMPLES: Setup, inspection, and material
to accumulate indirect
handling costs. costs
(manufacturing overhead).
Accumulated for a batch and allocated to the
products in that batch.
Most systems lump all
Consequently, overhead
costs together,
per product will be less
but ABC distinguishes
when products arethree
made incategories:
larger quantities.

- Batch-related overhead

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 93 of 122
CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
ABC uses aExamples:
greaterR&D, number of cost
environmental pools and
regulations,
purchasing costs.
to accumulate
Theseindirect
costs are costs
related to the diversity of the
(manufacturing overhead).
companys product line.
ABC attempts to link these costs to the products
Most systems
thatlump
generateall overhead together,
them.
but ABC distinguishes three categories:
For example, purchasing costs might be
allocated to products based on the number of
- Batch-related overhead
purchase orders generated for each product.

- Product-related overhead

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 94 of 122
CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
ABC uses a greater number of cost pools
to accumulate indirect costs
(manufacturing overhead).
Most systems lump all overhead together,
but ABC distinguishes three
EXAMPLE: Rentcategories:
or depreciation.
- Batch-related overhead
These costs are applied to all products
and allocated according to departmental
- Product-related overhead
or plant rates.
- Company-wide overhead

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 95 of 122
CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
ABC vs. traditional cost systems:
There are three significant differences between
ABC and traditional cost accounting approaches.
Tracing of overhead costs
Number of cost pools
Identification of cost drivers

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 96 of 122
CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
Benefits of ABC systems
ABC systems are more costly and complex.
But proponents argue two important benefits:
More accurate cost data result in better product
mix and pricing decisions.
More detailed cost data improve managements
ability to control and manage total costs.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 97 of 122
CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
Benefits of ABC systems
ABC systems are more costly and complex.
But proponents argue two important benefits:
More accurate cost data result in better
product mix and pricing decisions
More detailed cost data improve managements
ability to control and manage total costs.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 98 of 122
CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
Better decisions
ABC avoids problems of applying too much or
too little overhead to products and
consequently results in better price decisions.
ABC uses the data collected to improve
product design.
ABC provides management with the
information about the costs associated with
specific activities, resulting in better analysis
and decisions.
2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 99 of 122
CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
Benefits of ABC systems
ABC systems are more costly and complex.
But proponents argue two important benefits:
More accurate cost data result in better product
mix and pricing decisions.
More detailed cost data improve managements
ability to control and manage total costs.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 100 of 122
CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
Improved cost management
ABC measures the results of managerial
actions on overall profitability.
ABC measures both the amount spent to
acquire resources and the amount spent to
consume them.
ABC measures unused capacity:
Cost of activity capability = Cost of activity used +
Cost of unused capacity

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 101 of 122
CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
EXAMPLE: A publishing company has five
employees who operate printing presses.
The employees each have annual salaries of
$25,000 for a total salary cost of $125,000.
Each employee should be able to print about 10,000
books per year.
The total capacity, therefore is 50,000 books.
The salary cost per book would be $125,000 /
50,000 books = $2.50 per book.
During the most recent year, the presses produced
47,000 books.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 102 of 122
CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
EXAMPLE: A publishing company has five
employees who operate printing presses.
The costhave
of theannual
activity capability
The employees each salaries isofthe total
book capacity for the year of 50,000 books times
$25,000 for a total salary cost of $125,000.
the salary cost per book of $2.50.
Each employee should
50,000 be xable
books $2.50to= print about 10,000
$125,000.
books per year.
The total capacity, therefore is 50,000 books.
The salary cost per book would be $125,000 /
50,000 books = $2.50 per book.
During the most recent year, the presses produced
47,000 books.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 103 of 122
CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
EXAMPLE: A publishing company has five
employees who operate printing presses.
The employees each have annual salaries of
$25,000 for a total salary cost of $125,000.
The cost of the activity used is the number of
Each employeebooksshould be able
actually to print
produced about
times 10,000
the salary cost
books per year.per book of $2.50.
47,000 books x $2.50 = $117,500.
The total capacity, therefore is 50,000 books.
The salary cost per book would be $125,000 /
50,000 books = $2.50 per book.
During the most recent year, the presses produced
47,000 books.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 104 of 122
CRITICISM 1: INAPPROPRIATE
The unused capacity is the difference between
the activity capability ($125,000) and the cost of
ALLOCATION OF OVERHEAD
the activity used ($117,500). COSTS
$125,000 - $117,500 = $7,500 unused capacity.
EXAMPLE: A publishing
Alternately, company has five
unused capacity can be calculated
employees whoasoperate
the cost printing presses.
per book of $2.50 times the
The employeesdifference
each between the books that could be
have annual salaries of
produced and the books that were actually
$25,000 for a total salary cost of $125,000.
produced.
Each employee should
$2.50 be able
x (50,000 to print
possible about
books 10,000
47,000 actual
books per year.books) = $7,500 unused capacity.
The total capacity, therefore is 50,000 books.
The salary cost per book would be $125,000 /
50,000 books = $2.50 per book.
During the most recent year, the presses produced
47,000 books.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 105 of 122
CRITICISM 1: INAPPROPRIATE
ALLOCATION OF OVERHEAD COSTS
Management may be able to improve
profitability by:
- Applying the unused capacity to other
revenue-generating activities; or
- Eliminating the unused capacity.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 106 of 122
PRODUCTION CYCLE INFORMATION
NEEDS
Two major criticisms have been directed at
traditional cost accounting systems:
Overhead costs are inappropriately allocated
to products.
Reports do not accurately reflect effects of
factory automation.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 107 of 122
CRITICISM 2: REPORTS DO NOT ACCURATELY
REFLECT EFFECTS OF AUTOMATION

When an organization transitions from a


traditional production system to a lean
manufacturing system, inventory levels
are depleted. Consequently, almost all
production costs of the year are expensed
that year.
Although the effect is temporary,
managers will be concerned if their
performance evaluations are based on the
companys reported financial statements.
2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 108 of 122
CRITICISM 2: REPORTS DO NOT ACCURATELY
REFLECT EFFECTS OF AUTOMATION

Solution to criticism two: Better reports


and measures
Produce reports based on lean accounting
principles.
Report for each product all costs incurred to
design, produce, sell, deliver, process customer
payments, and provide post-sale support for that
product.
Separate overhead costs from COGS.
Identify changes in inventory levels as a
separate expense item.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 109 of 122
CRITICISM 2: REPORTS DO NOT ACCURATELY
REFLECT EFFECTS OF AUTOMATION

Solution to criticism two: Better reports


and measures
Produce reports based on lean accounting
principles.
Develop resources to focus on issues
important to production cycle managers.
Examples:
Useable output produced per time period.
Monitoring of product quality.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 110 of 122
THROUGHPUT: A MEASURE OF
PRODUCTION EFFECTIVENESS
Throughput = Productive Capacity x
Productive Processing Time x Yield
Productive Capacity = Total Units
Produced / Processing Time
Can be improved by:
Improving machine or labor efficiency.
Improving factory layout.
Simplifying product design specifications.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 111 of 122
THROUGHPUT: A MEASURE OF
PRODUCTION EFFECTIVENESS
Throughput = Productive Capacity x
Productive Processing Time x Yield
Productive Capacity = Total Units Produced /
Processing Time
Productive Processing Time = Processing
Time / Total Time
The opposite of downtime.
Can be improved by:
Better maintenance to reduce machine downtime.
Better scheduling of deliveries to reduce wait time.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 112 of 122
THROUGHPUT: A MEASURE OF
PRODUCTION EFFECTIVENESS
Throughput = Productive Capacity x
Productive Processing Time x Yield
Productive Capacity = Total Units Produced /
Processing Time
Productive Processing Time = Processing
Time / Total Time
Yield = Good Units / Total Units
Can be improved by:
Using better raw materials.
Improving worker skills.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 113 of 122
THROUGHPUT: A MEASURE OF
PRODUCTION EFFECTIVENESS
Throughput = Productive Capacity x Productive
Processing Time x Yield
Productive Capacity = Total Units Produced / Processing Time
Productive Processing Time = Processing Time / Total Time
Yield = Good Units / Total Units
EXAMPLE: Manster Co. produced 1,000 bottles of Zithmowash in
a 10-hour period. During this period there was a total of 1 hour
of machine downtime and waiting time for materials. One
hundred of the bottles were defective.
PRODUCTIVE CAPACITY = 1,000 bottles / 9 productive hours =
111.11 bottles / hour.
PRODUCTIVE PROCESSING TIME = 9 productive hours / 10 total
hours = .90.
YIELD = 900 good units / 1,000 total units = .90
THROUGHPUT = 111.11 x .90 x .90 = 90
2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 114 of 122
QUALITY CONTROL

Information about quality control


Quality control costs can be divided
into four categories:
Prevention costs
Costs incurred to reduce product defect rates.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 115 of 122
QUALITY CONTROL

Information about quality control


Quality control costs can be divided
into four categories:
Prevention costs
Inspection costs
Costs incurred to ensure products meet quality
standards.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 116 of 122
QUALITY CONTROL

Information about quality control


Quality control costs can be divided
into four categories:
Prevention costs
Inspection costs
Internal failure costs
Costs of rework and scrap when products are
identified as defective prior to sale.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 117 of 122
QUALITY CONTROL

Information about quality control


Quality control costs can be divided
into four categories:
Costs when defective products are sold to
Prevention costs
customers, e.g., warranty and repair costs,
Inspection costs costs, costs of customer
product liability
dissatisfaction,
Internal and damage to reputation.
failure costs
External failure costs

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 118 of 122
QUALITY CONTROL

Information about quality control


Quality control costs can be divided
into four categories:

Prevention costs have found that the most
Some companies
importantcosts
Inspection management decision involves
switching from the traditional "management by

Internal failure
exception" costs
philosophy to a "continuous

External failure costs
improvement" viewpoint. Continuous
The improvement
objective of focuses on comparing
quality control actual
is to
performance to the ideal (i.e., perfection).
minimize the sum of these four costs.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 119 of 122
SUMMARY
Youve learned about the basic business
activities and data processing operations that
are performed in the production cycle, including:
Product design
Production planning and scheduling
Production operations
Cost accounting
Youve learned how IT can improve the
efficiency and effectiveness of these processes.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 120 of 122
SUMMARY
Youve learned about decisions that need to be
made in the production cycle and the information
required to make these decisions.
Youve also learned about the major threats that
present themselves in the production cycle and
the controls that can mitigate those threats.
Finally, youve learned how the companys cost
accounting system can help in achieving the
entitys objectives.

2008 Prentice Hall Business Publishing Accounting Information Systems, 11/e Romney/Steinbart 121 of 122

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