Carnegie Mellon

[Your Project Name]

Kick-Off Meeting
Month, Year
 Agenda
Background
Project Approach & Timeline
Project Assumptions & Constraints
Roles & Responsibilities
Project Governance
Next Steps
Question & Answer

Carnegie Mellon
 Background
The project was initiated to:
Goals.

Carnegie Mellon
 Project Approach
The project will take a phased approach
Outreach & Requirements: [Dates; Notes]
Design Phase: [Dates; Notes]
Implementation Phase: [Dates; Notes]

Carnegie Mellon
 Project Timeline
January February March April May June July August Sept October November December

Requirements

Scope

Defined

Design

Build

Implementation

Build &

Implementatio
n Complete

Testing

Project Management, Weekly Meetings; Communications Embedded in the Project Lifecycle

Carnegie Mellon

 Project Assumptions
Functional Infrastructure
Requirements Requirements
#1 Req 1
2 2
3 3

Carnegie Mellon
 Project Constraints

Constraints
#1
2
3

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 Project Governance
[Name] Project Sponsors
Project Management Approach
Assist in strategic planning with campus partners to ensure alignment of
desired success criteria and project delivery
Leverage centralized project workspace to collaborate with project team
and stakeholders
Provide standardization in planning, scheduling, reporting and control
Establish weekly project management meeting
Store documents in centralized repository

Carnegie Mellon
 High Level Communications Plan
Communication Communication Audience Ownership Timeline/
Area Activity Area(s) Frequency
Executive Monthly meeting Project Executive Project Lead; Computing Monthly and more
Bi-weekly reporting as Committee Services Sponsor frequently as appropriate
requested

Internal Stakeholder Outreach & Team site Computing Services, and Project Lead Examples ongoing
communications Functional requirements Campus Stakeholders communications
meetings activities
Ad-hoc communications

Standard Project Reporting & Monthly status report Project team; Project Lead Weekly ongoing
Communications Meeting notes & actions Stakeholders communications
Project schedule & activities
milestone progress
reporting

Carnegie Mellon
 Roles & Responsibilities
Name Role Project Activities
Functional Project Lead Outreach to campus; Project direction

Computing Services sponsor Computing Services relationship with campus; Resource

management; technical guidance
Technical Lead Technical leader in requirements elicitation and analysis; facilities
planning, design, and deployment planning
Project Lead Project management best practices

Carnegie Mellon
 Risk Management
# Risk Element Risk Response

1 Schedule Delays - 1. Conduct project planning to create detailed schedule.

2. Use PM resource to manage the schedule

2 CMU Resource Constraints; 1. Engage sponsor groups

2. Communicate deadlines
3. Identify critical path elements for focused work
activities.
3

Carnegie Mellon
 Next Steps
UpcomingMilestonesNext30Days

Task Expected Completion

Date

Carnegie Mellon
Comments & Questions

Carnegie Mellon