Meeting on Southeast Asia Europe

EU-ASEAN S&T
Title of
Joint cooperation
Funding Scheme to
on jointly
Research and

Presentation
tackle societal challenges
Innovation
Subtitle/other information

10 November 2016, Brussels Belgium

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Meeting agenda
Time Agenda
09:00 Welcome and objectives of the meeting
Mr. Christoph Elineau, DLR
09:10 Welcome message by the host; overview on JPI Oceans
Mr. Svend Otto Remoe, RCN / JPI Oceans
09:20 Tour de Table introduction of participating ministries and funding organisations
(with indication of specific conditions to its participation to the scheme)
09:50 Information on the ASEAN STI Partnership fund (and its possible links to the JFS)
Dr. Nares Damrongchai, TCELS
10:00 Information on the First Call under the Europe - Southeast Asia Joint Funding
Scheme state of play
Mr. Christoph Elineau, DLR
10:30 Coffee Break

11:00 Finalisation of basic principles of the Joint Funding Scheme and the First Call
(Financing principles, legal issues, timeframe MoU)
12:30 Lunch
Restaurant
Chez Gaston Rue du Trne 139, 1050 Ixelles, Bruxelles, Telephone: +32 2 502
08 58
14:00 Discussion and Finalisation of thematic priorities of the first call
15:30 Discussion and defintion of the implemenation steps
(Secratariat, Electronic submission tool, evaluation procedeure)
17:00 Final discussion and decisions on next steps
Any other business

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What happened so far
November 2014: Meeting of Group of Funders - Europe/SEA (Manila/PhP)
March 2015: 1st Meeting of Research Ministries and Research funding
organisations on establishment of JFS during the ASEAN EU STI Days (Paris,
France)
July 2015: Launch of first Southeast Asia Europe Pilot Joint Call
November 2015: Meeting of funding parties of the PJS to select projects (Siem
Reap, Cambodia)
February 2016: Start of projects funded under the Pilot Joint Call (run-time: 1
year)
March 2016: Communication with SFIC on JFS and invitation to Hanoi meeting
May 2016: 2nd Meeting of Research Ministries and Research funding
organisations on implementation of JFS during the STI Days, May 2016
(Hanoi/Vietnam)
July September 2016: Requests for Letter of Intents
10 November 2016: Meeting on Europe- Southeast Asia Joint Funding Scheme
on Research and Innovation

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Overview on Pilot Joint Call

7 projects with involvement of:

Austria, Belgium, France, Germany, Poland, Philippines, Thailand,
Cambodia, Laos, Myanmar
Projects running until March 2017, reporting in April 2017
Thematic fields:
Environment (climate change, water resource management, smarter
cities, biodiversity & energy)
Health ((neglected) infectious diseases, antimicrobial drug
resistance)
Food (agricultural productivity, sustainability and standards, value
chain)
Research to establish new and strengthen existing networks with
multidisciplinary approaches between both regions.
Based on the principle of a virtual common pot
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Overview on Pilot Joint Call-
assessment
Proposals
Response rate was ok
Balance between Europe and Southeast Asia
Very broad range of topics
Most projects with a multidisciplinary approach
Broad range of institutions
Broad type of projects
Implementation of the call: relatively little problems, some technical
glitches, strong role of the secretariat , time was extremely short
Implementation of the projects: The devil is in the details: difficulties
to coordinate and align different funding arrangements, strong role
of the secretariat

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 Key drivers
Demand
Strong demand by researchers and innovators in Europe and SEA for
mechanisms to fund long-term collaborative projects with partner regions.
Global challenges
Increasing need to engage in active international cooperation to contribute
to tackle global challenges.
Synergies
There is a drive to develop a mulitilateral funding scheme which is creating
synergies between ongoing research and innovation activities and thereby
increasing the impact and the visibility.
Equal partnership
There is a necessity to develop a joint funding mechanism which is based
on equal footing and shared priorities between the participating funding
organisations.

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ASEAN FP7 participation
ASEAN countries participated in 111 different FP7 projects
(data from Oct 2015)

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ASEAN H2020 participation
ASEAN countries participate in 11 different H2020 projects
(data from Aug 2016)

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 JFS relevance

Scientific output (Scopus data)

Environmental Medicin Agricultural and
total Science e Biological Sciences
Cambodi
a 0,01%
France 4,12%
Germany 5,83%
Laos 0,01%
Philippines 0,09%
Poland 1,48%
Spain 3,12%
Sweden 1,39%
Switzerland 1,54%
Thailand 0,46%
Turkey 1,53%
Viet Nam 0,16%

JFS Partners
output 19,74% 21% 21% 22%

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Results of the Hanoi meeting

A first call should be launched in the beginning of 2017.

Multilateral platforms such as SFIC on the European side could
play a vital role in generating more interest among funding
organizations which have so for not been involved.
The JFS has to remain flexible and be able to take on board funding
parties who are not able to participate in a first call at a later stage
A call has to allow for the individual funding regulations of the
participating organizations (not imposing funding regulations on
the participating organizations)

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Results of the Hanoi meeting
Focus of a first call
Clear favor of bigger projects (that include funding for staff costs)
Long term Joint Funding Scheme should be geared towards
collaborative research and innovation projects and has to include
SMEs (funding depends on individual arrangements).
A preference is for 3 years projects
Topics for the JFS should be rather broad and have a
multidisciplinary approach (also to include Social Sciences and
Humanities)

Governance of the JFS

Governing board (Representative of the participating funding
parties)
Scientific council (nominated S&T experts who are advising on the
topics for the call and on the evaluation of the submitted projects)
Secretariat (being responsible the implementation of the call and to
ensure efficient communication)
The SEA-EU-NET project will effectively act as the Secretariat for the
JFS until 04/2017

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Launch of first call funding parties
Country Confirmation/LoI Thematic interests interest
Switzerland /SNF LoI signed; 1 Mio Swiss Francs (~915.000 ) Able to fund all of the mentioned areas
interested to also fund social science and
humanities

Poland/NCBR LoI signed; 300.000 Able to fund all areas with the exception of
governance
Turkey/TBITAK LoI signed ; 1 Mio
Germany/BMBF LoI signed; 300.000
Sweden/FORMAS LoI signed; Able to fund:
(Swedish Research funding provided for Swedish researchers in 3- Climate Change/Biodiversity/Ecology
Council for 4 projects Food/Nutrition
Water/Water Management
sustainable
Not able to fund:
development) Health/Health systems/communicable and non-
communicable diseases
Enabling technologies (such as ICT)
Formas is able to fund the area of Governance,
but it depends on the focus, governance is very
broad
Belgium/BELSPO LoI signed; 250.000
Sweden/ Swedish LoI signed; SRC is making funds available for research on
Research Council funding provided for Swedish researchers for antibiotic resistance
up to 5 projects May add additional thematic areas as a result of
the November 10 workshop.
Cambodia /MOEY LoI signed; In-Kind support through MOEY;
funding through third parties envisaged
Thailand/NSTDA LoI Signed 300.000

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Launch of first call funding parties
Country Confirmation/LoI Thematic interests interest

The Participation confirmed 150.000 Able to fund

Philippines/DOST Antibiotic Resistance under Health
Artificial Intelligence under ICT
Varietal improvement of plantation crops
under Climate Change/Biodiversity/Ecology
Not able to fund
Food/Nutrition,
Water management, Governance

Spain/CDTI Participation confirmed funding not Able to fund all areas with the exception of
specified governance
Would like to include Waste
treatment/management and Energy
Vietnam/NAFOSTE Participation confirmed - funding not
D specified yet
Thailand/TCELS Participation confirmed funding not
specified yet
Belgium/FNRS Interest to participate (depending on chosen
thematic)
Laos/MOST Participation confirmed; funding through
third parties envisaged

France/MESNR Interest to participate no confirmation yet

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Launch of first call - Timetable

Meeting of funding agencies/ministries

9/10 November 2016 in Brussels, Belgium
to define scope, content,
(tentative date)
implementation of the first call

Draft Call text (by SEA-EU-NET) End of November 2017

Feedback by funding agencies 22 December 2017
Cut-off date/LoIs End of January 2017
Providing national regulations in relation
Ende of January 2017
to the call
Pre-announcement of the call February 2017
Launch of the Call for Proposals 1 April 2017
Brokerage/Matchmaking 24/25 April 2017
Deadline for proposal submission End of June 2017
Eligibility check Mid-of July 2017
Online evaluations Mid-of September 2017
Scientific Council Meeting End-of September 2017

Programme Steering Committee Meeting End-of September 2017

Information of applicants about the

Beginning of October 2017
results of the selection process

Preparation of national/regional funding October-December 2017 (depending on national

contracts/funding decisions regulations of funding agencies)
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Launch of first call Thematic areas

Focussed on common societal challenges (possibly under the

heading of Resilient and competitive societies),
encompassing thematic areas such as:
Climate Change/Biodiversity/Ecology
Food/Nutrition
Water/Water Management
Health/Health systems/communicable and non-
communicable diseases
Enabling technologies (such as ICT)
Governance

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Launch of first call open question

Partnerships 2+2 (SEA/EU partner) or other arrangements

Deadline for partners to sign up (Cut-off date)
Alignment with regional initiatives in SEA and Europe (Such as the
JPIs)
Legal basis for the JFS (Memorandum of understanding)
Evaluation procedure (nr. of evaluators)
Support to CLM countries; options
In-Kind contributions
Funding through third parties (like f.e. development aid
institutions)
Funding through EC tools (E-READI)

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Launch of first call Strategy paper
2. Application
2.1. Funding Recipients
2.2. Application Process
2.2.1. Timeline for 2017 joint call
2.2.2. Publishing of the JFS Call
2.2.3. Partnering tool
2.2.4. Submission of Proposals
2.2.5. Support during the submission phase
2.2.6. Proposal structure
2.2.7. Web Tool for Submission PT-Outline
2.2.8. Follow up with applicants

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Launch of first call Strategy paper
3. The evaluation system of the JFS call
3.1. Check of proposals eligibility and adherence to
formal criteria
3.2. Peer Review
3.2.1. Evaluation criteria for the Peer Review
3.2.2. Basic principles of the evaluation
3.2.3. Criteria for the Selection of Evaluators
3.2.4. Web Tool for Evaluation PT-Outline
3.2.5. Additional evaluation by specific funding agencies
3.3. Funding Advice by the Scientific Council
3.4. The Funding Decision

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Launch of first call Strategy paper
4. Monitoring of the implementation of JFS call
5. Responsibilities
5.1. JFS National Contact Points (NCPs)
5.2. The JFS Secretariat
5.3. The Pool of Reviewers / Evaluators
5.4. The Scientific Council
5.5. Programme Steering Committee
5.6. Project Coordinators
5.7. Principal Project Coordinator

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Contact

PT-DLR - Project Management Agency at the German Aerospace

Center
(Coordinator)
www.internationales-buero.de
Christoph Elineau
E-mail: chriustoph.elineau@dlr.de
Tel.: +49/(0)228/3821-1437
Fax.: +49/(0)228/3821-1444

www.sea-
eu.net

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