SYSTEMS PLANNING

BUSINESS CASE / STRATEGIC PLANNING

PROJECT SELECTION AND MANAGEMENT
BUSINESS CASE AND STRATEGIC
PLANNING
BUSINESS CASE

Business case: refers to reasons, or justifications for a proposal

Contents of business case
Executive Summary
Business Need / Business Problem
Environmental Analysis
Market Readiness
Alternatives / Options and Recommendations
Business and Operational Impact
Implementation Approach
STRATEGIC PLANNING

Strategic planning: process of identifying long-term

organizational goals, strategies and resources
PROJECT IDENTIFICATION AND INITIATION
BUSINESS VALUE PROJECT

Syste
m
Reque
st

Steering Committee

Project Sponsor

BUSINESS NEEDS
SYSTEMS REQUEST

Reasons to raise systems request

FEASIBILITY ANALYSIS

Technical feasibility
Application familiarity
Technology familiarity
Project size
Compatibility
FEASIBILITY ANALYSIS

Economic feasibility
Development costs
Annual operating costs
Annual benefits (cost savings and benefits)
Intangible costs and benefits
FEASIBILITY ANALYSIS

Organizational feasibility
Project champion/s
Senior management
Users
Other stakeholders
Projects strategic alignment with the business
PROJECT SELECTION AND MANAGEMENT
PROJECT PORTFOLIO MANAGEMENT

Project Portfolio Management: process of selecting,

prioritizing and monitoring project results
Involves collecting project information and mapping of project
contributions to business goals

Project Management: process of planning and controlling the

project within a specified time frame, at minimum cost, with
desired outcomes
Balancing of time, cost and scope
PROJECT SELECTION
Evaluation of projects in the context of portfolio of projects
Criteria for assessment of projects
Size
Cost
Purpose
Length
Risk
Scope
Economic value
PROJECT INITIATION AND PROJECT
MANAGEMENT
PROJECT MANAGEMENT ACTIVITIES

Create project plan

Determine project methodology
Develop work plan for the project
Determine staffing plan
Establish mechanisms to coordinate and control the project
PROJECT METHODOLOGY OPTIONS

Waterfall Development
PROJECT METHODOLOGY OPTIONS:
WATERFALL DEVELOPMENT
Parallel Development
PROJECT METHODOLOGY OPTIONS:
WATERFALL DEVELOPMENT
V-Model
PROJECT METHODOLOGY OPTIONS

Rapid Application Development (RAD)

PROJECT METHODOLOGY OPTIONS

System Prototyping
PROJECT METHODOLOGY OPTIONS

Throwaway Prototyping
PROJECT METHODOLOGY OPTIONS

Agile Development
Extreme Programming
PROJECT METHODOLOGY OPTIONS

Criteria for Selecting a Methodology

ESTIMATING PROJECT TIME FRAME
DEVELOPING WORK PLAN

Identify tasks
Work Breakdown Structure (WBS)
By phase
By product

Project Work Plan mechanism used to manage tasks listed

in the work breakdown structure; a project managers
primary tool
DETERMINING STAFFING PLAN

How many people should be assigned to the project

Matching peoples skills with the project needs
Motivating people to meet project objectives
Minimizing project team conflicts
COORDINATING PROJECT ACTIVITIES

Computer-Aided Software Engineering (CASE) tools software

that automates all or part of development process
Standards guidelines to ensure tasks are performed the
same way following the same procedures by people
Documentation
Coding standards
Procedural standards
Specification requirement standards
User interface design standards
MANAGING AND CONTROLLING PROJECT

Managing trade-off between TIME, COST and SCOPE

Refining estimates
Managing scope (e.g. timeboxing)
Managing risk
SUMMARY

How system projects get started

How to evaluate project proposal to determine feasibility
Deliverable of Systems Planning Phase: Preliminary
investigation report
NEXT: REQUIREMENTS DETERMINATION

SUBMIT: INSIGHT PAPER

Insight Paper Guide Question:

Among the topics discussed, what do you find most relevant to you? Why?