Vincent McKeown PMP, MBA

PROJECT MANAGEMENT PROFESSIONAL

Procurement
 Vincent McKeown PMP, MBA

PROJECT MANAGEMENT PROCESS TABLE

5 Process Groups

Initiation, Planning, Executing, Monitoring & Controlling, and

Closing
10 Knowledge Areas

Integration, Scope, Time, Cost, Quality, Human Resources,

Communication, Risk, Procurement, and Stakeholder.
47 Total Processes

Processes are categorized by Process Group and Knowledge

Area.

2
 Vincent McKeown PMP, MBA

PROJECT MANAGEMENT PROCESS TABLE

Integration 1 1 1 2 1
Scope 4 2
Time 6 1
Cost 3 1
Quality 1 1 1
Human Resources 1 3
Communications 1 1
Risk 5 1
Procurement 1 1 1 1
Stakeholder 1 1 1 1

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 Vincent McKeown PMP, MBA

PROCUREMENT MANAGEMENT

This knowledge area covers the processes

needed to purchase or acquire products or
services or results needed from outside the
project team. Procurement includes contract
management and change control processes
required for contracts and purchase orders.
 Vincent McKeown PMP, MBA

PROCUREMENT MANAGEMENT PROCESSES

 Vincent McKeown PMP, MBA

STAKEHOLDER MANAGEMENT

Plan Procurement Conduct Control Close

Management Procurements Procurements Procurements

6
 Vincent McKeown PMP, MBA

PLAN PROCUREMENT MANAGEMENT- PLANNING

Plan Procurement Management is the process that creates the
documents which specify how the project will approach procurements
and identifies potential sellers. The documents created include:
Procurement Management Plan, Procurement Statement of Work,
Procurement Documents, Source Selection Criteria, Make or Buy
Decisions, Change Requests and Project Documents Updates

The Inputs are: the Project Management Plan, Requirements

Documentation, Risk Register, Activity Resource Requirements,
Project Schedule, Activity Cost Estimates and Stakeholder
Register.

The tools used are: Make or Buy Analysis, Expert Judgment,

Market Research and Meetings.
 Vincent McKeown PMP, MBA

PROCUREMENT MANAGEMENT

Plan Procurement Conduct Control Close

Management Procurements Procurements Procurements

8
 Vincent McKeown PMP, MBA

CONDUCT PROCUREMENTS - EXECUTING

Conduct Procurements is the process of gathering seller responses (bids),
selecting seller and awarding contract. The process creates the Selected
Sellers, Agreements, Resource Calendars and Change Requests.

The Inputs are the Procurement Management Plan, Procurement

Documents, Source Selection Criteria, Seller Proposals, Project
Documents, Make or Buy Decisions, and Project Statement of Work

The tools used include: Bidder Conference, Proposal Evaluation

Techniques, Independent Estimates, Expert Judgment, Advertising,
Procurement Negotiations and Analytical Techniques.
 Vincent McKeown PMP, MBA

PROCUREMENT MANAGEMENT

Plan Procurement Conduct Control Close

Management Procurements Procurements Procurements

10
 Vincent McKeown PMP, MBA

CONTROL PROCUREMENTS MONITORING & CONTROLLING

Control Procurements is the process that monitors contract performance
and makes changes where necessary. The process creates: Work
Performance Information, Change Requests, Project Management
Plan updates, Project Document Updates and Organizational Process
Assets Updates.
The Inputs are the Project Management Plan, Procurement Documents,
Agreements, Approved Change Requests, Work Performance Reports
and Work Performance Data.
The tools used are: Contract Change Control System, Procurement
Performance Reviews, Inspection and Audits, Performance Reporting,
Payment Systems, Claims Administration and Records Management
System.
 Vincent McKeown PMP, MBA

CONTROL PROCUREMENTS MONITORING & CONTROLLING

Types of Contracts:
 Vincent McKeown PMP, MBA

PROCUREMENT MANAGEMENT

Plan Procurement Conduct Control Close

Management Procurements Procurements Procurements

13
 Vincent McKeown PMP, MBA

CLOSE PROCUREMENTS -CLOSING

Close Procurements process ensures that each project procurement is
completed. This process creates Closed Procurement and
Organizational Process Assets Updates.

The Inputs are the Project Management Plan and Procurement

Documents.

The tools used are: Procurement Audits, Procurement Negotiations and

Records Management System.