Computerized Record Keeping

System of Kapilya San Isidro

(In Guruyan Juban Sorsogon)

Presented by:
Team Gwap
BACKGROUND OF THE STUDY

The system focused only the Computerized Record

Keeping System of Kapilya San Isidro(Guruyan) . In
managing the residents records and issuing
certificates. To let go the manual process in the manual
process in the Chapel such us, handwritten document
keeping records inside the drawer, that trends to use
some record and unorganized file. And when it comes
in certificates they used folder to store the file which
can cause of losing record. Because of their manual
system, they had a slow service instead of using
computerized on recording the files.
IMPORTANCE OF THE STUDY

Kapilya San Isidro(Guruyan)

Kapilya San Isidro can now serve their parishioners to
manage the records with improve better and more
efficient services. Transactions can be made easier
and faster.
The Custodians
The custodians of the Kapilya San Isidro will reduce
work more productive than the manual process. Saving
the custodians time waiting for the needed information
can be benefit to produce a great work output.
Parishioners
With the system, parishioners will no longer wait for
hours to fall in line to inquire in the Kapilya San Isidro
which can help to parishioners time.
STATEMENT OF THE PROBLEM

This study aims to design and develop a system specifically it

seeks.

Recording an information
Updating such as financial records and etc.
Printing certificates

2. The staff encountered difficulties and long

procedure in retrieving, recording, computing and
processing of financial and accounting data
3. Features:
Parish Special Activities Record, Update, Print information of
activities (Activity name, Date of activity).
Officials of the Chapel Priest, President, Vice President,
Education(Liturgy of the Mass, Catechists, Treasurer), Custodian,
Hermano and Hermana. (First name, Middle name, Last name.).
Fund Repair of the church(donation, plagues, second
collection).
Baptismal Records Record, Update and Print children
baptismal information (child name, date of birth, place of birth,
parents information, and sponsor information). Retrieval and
extracting of information is made easy because searching feature
is included.
Schedule of Mass and Blessings Record, Update and Print
schedule of mass and blessing (Date, TimeStarted, TimeEnded,
Language, Type of Mass).
Marriage of Contract Record, Update marriage contract
information (Husband Information, Wife Information, Place of
marriage, Date of marriage, Witnesses).
Death Records/Certificate Record, Update, Print death
information (Name of person, Address, Age, Date of Death,
Cemetery).
OBJECTIVES OF THE STUDY

To design and develop a Computerized

Record Keeping System of Kapilya San
Isidro(Guruyan) that the handling and
keeping of records will be made faster and
easier which will be improve that the manual
record keeping of the Computerized Record
Keeping System of Kapilya San
Isidro(Guruyan)
SCOPE AND DELIMITATION

This study is limited only on the parishioner's

of Computerized Record Keeping System
of Kapilya San Isidro(Guruyan) . Initially, it is
generally focused on: the system shall only
produce report for the authorized personnel
who have the access to the system shall only
include electronic replicas of baptism,
confirmation, marriages, death and others.