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Introduction to SAP ERP

ADMS3510
June 2009
ERP

What are Enterprise Resource Planning (ERP) Systems?


Incredibly large, extensive software packages used to manage a
firms business processes.
Standard software packages that must be configured to meet the
needs of a company
Database programs with the following functions:
Input
Storage/Retrieval
28,610+ Tables in SAP
Manipulation
Output

2 2008 by SAP AG. All rights reserved.


ERP
Who are the big ERP vendors?
SAP, the German juggernaut
Systeme, Anwendungen, Produkte in der Datenverarbeitung, or
Systems, Analysis and Products in Data Processing.
Dont be a sap!
Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft)
Microsoft Great Plains, aimed at smaller companies
SAP Business One is competing product

3 2008 by SAP AG. All rights reserved.


SAP R/3 Enterprise

FI
Financial
Accounting

QM PS PM
Quality Project Plant
Mgmt. System Maint.

PP SD MM
Workflow Prod. Sales & Materials
Planning Distrib. Mgmt.

HR AM
Human Asset
Resources Mgmt.

CO
4 2008 by SAP AG. All rights reserved. Controlling
SAP R/3 Enterprise

SAP can use a


number of
database programs
to actually store
the data.
Oracle
DB2
MSSQL
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Configuration
Configuration is the process of making standard software
fit your business. SAP, as an example, has:
Over 8000 configuration decisions
Data structuring
Sales divisions, distribution channels
Rewriting Code (Modifications)
Not recommended because of compatibility problems when updated
versions of the software are installed.
Customization
Writing code at SAP-specified user exits
Third-party software solutions

6 2008 by SAP AG. All rights reserved.


A typical manufacturing company

CO
Calendars
Currencies FI

Manufacturing
Inputs Outputs
Process

Vendor Cust.
Master Material Master
Master
Pricing Pricing
Basic
7 2008 by SAP AG. All rights reserved. Data
Three-tier Client/Server Architecture

Application
Server
Application
Server
USER PCs
USER PCs
Database
Server

Application Application
Server Server

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Two-tier Client/Server Architecture
(configuration typical for training)

Database and
Application
Server

User PCs

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SAP vs MS Office

Database and
Application
Server

Nothing is saved on your PC. Only things saved on our


server in Missouri are saved, and they are saved for good.
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Saving in Windows vs SAP

In Window Applications, you save often


so you dont lose everything when you
get the Blue Screen of Death:

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Saving in Windows vs SAP ...2
In SAP, there are very few delete
options:

Dont save if things dont look 100%


correct! Exit the transaction and start
over
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Clients in SAP R/3
What is a client?
A way to separate data in the system
In some ways, a separate database
Also, a table entry

Column (attribute)
Field
Mandt
Client 201
201
Row
201
(Record)
202
202
13 2008 by SAP AG. All rights reserved.
Client setup for a hypothetical company

SAP 5 Server
Client 501 Client 502 Client 503

01 Fitter Snacker 01 Fitter Snacker 01 Fitter Snacker

02 Fitter Snacker 02 Fitter Snacker 02 Fitter Snacker

03 Fitter Snacker 03 Fitter Snacker 03 Fitter Snacker

99 Fitter Snacker 99 Fitter Snacker 99 Fitter Snacker

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Data Set Number (##)

I am data set number 00, not you!

Enter Cred. Contr. area ##CR


and Currency USD

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System landscape for student use

501 502 503


FS Student FS Student FS Student

201 202 203


Config. CATT Test FS Master

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Logging On SAP GUI
To log on to an R/3 system with the SAP Gui, you need
the proprietary SAP Gui (Graphical User Interface)
software loaded on your system and an internet
connection

Internet Connection
Account on PC with SAP Gui
SAP R/3 System
at hosting site

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SAP GUI Configuration

First, you need to tell the SAP Gui which system you
want to log into:

If you dont have


any systems defined,
click on New Item

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System Definition (provided by UCC)

Text description (free)

Address of system (e.g.


sapd.umsystem.edu)

SAP Router usually


not required
System ID
Logical name of system

System Number
Frequently 00, but not always

19 2008 by SAP AG. All rights reserved. R/3 System Selected


Configured SAP Gui

Select System:
double-click or
Logon button

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Logging On

Enter Client

Enter User (R/3 Account)

Enter Password (R/3 Account)

Dont worry about language


English will default in

21 2008 by SAP AG. All rights reserved.


SAP User-IDs and Passwords
SAPGUI - System ID IS4
SAPGUI - Description IS4 -SAP ERP 2005 (6.0)
SAPGUI - Application Server sbasap72.sba.uwm.edu
SAPGUI - System Number 00
Client Number 225
Student Userids ... Will be advised
Student Passwords ... Will be advised
(case sensitive)
Logging On ...2

On the first time logging in to


a new account, you will have
to change the passwordtry
To remember your new
Password WITHOUT WRITING
IT DOWN!

Then a message or two

Then . . . .
23 2008 by SAP AG. All rights reserved.
Success !!

SAP Easy Access


Master Data Entry
Transaction Data Entry

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Implementation Guide (IMG)

Where Configuration
Takes Place

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Data Types
Master Data
Data that is relatively stable
Materials, Customers, Vendors
Transaction Data
Data that is relatively temporary
Stored at various stages of a business process
Customer orders, purchase orders, production orders, customer payments

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Transaction Data

Transactions flow down


the river of time

27 2008 by SAP AG. All rights reserved.