MIT 502 (Technological Change)

ATTENDANCE MONITORING
SYSTEM

REPORTED BY: JOYCE ERIKA D. SALUD

 TECHNOLOGY

SYSTEMS EVOLUTIONS

SOLUTIONS
ISSUES TO
CONCERNS
IMPLICATIONS PROBLEMS

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 ATTENDANCE MONITORING
SYSTEM
INTRODUCTION SIGNIFICANCE

OBJECTIVES
An attendance monitoring
An attendance system is significant to:
monitoring system
is RESOURCES

An attendance
monitoring system
aims to:
Machines, Materials, Manpower,
Money

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 INTRODUCTION

An attendance- monitoring
system maintains a daily
record of a person's arrival
and departure time from
work or school.
An attendance-monitoring
system serves as a time log
that is set up as a
computerized database.
Time and attendance
systems are the moder
n-day
equivalent of the pap
er time
sheet or punch clock.
They
automate day-to-day
tasks
such as tracking work
hours
and calculating accrue
d
benefts, providing va
luable
information and makin
g
business more efcien
t.

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 INTRODUCTION CONTINUED...

2 TYPES OF ATTENDANCE
MONITORING SYSTEM

Attendance Monitoring System for

Student
It tracks students' attendance and progress.
They can request students' progress reports or
transcripts.

Attendance Monitoring System for

Employee
It keeps records in order and is frequently
updated. When seeking employment, an
employee can request certain reports to be
printed from the attendance-monitoring system.

BACK
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 OBJECTIVES

To provide registration and complete processing of an individuals

attendance, and can be interlinked to other information systems.

To create a more stable working environment.

Automatic generation of reports in case of long-time absence

(illness, looking after sick family members, vacation, etc.).

To provide a detailed auditing of each processors work.

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OBJECTIVES CONTINUED...

To allow effective student/employee attendance management which

provides extra support.

To help the company or establishment to automate not only the

morning roll calls but also labor forecasting and management
activities.

To remove the inherent inaccuracies associated with manual

registers and student/employee signatures, which are clearly open
to abuse and demand time-consuming administration.

BACK

7
 SIGNIFICANCE

It monitors an individuals presence at any moment.

It outputs printout generation either as printer or xls output

(attendance sheets).

It can easily track tardiness and patterns of absenteeism.

Users can also utilize a thin client the intranet application for
attendance data processing (employees can use the application for
attendance data viewing).
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SIGNIFICANCE CONTINUED...

The system takes away the need for students to pass paper registers
around the class, makes falsifying attendance more difficult and
removes the need for administrators to manually enter data into a
database or spreadsheet.

Lecturers are also spared the task of passing on registers for

analysis, therefore reducing time delays in identifying non-
attendance.

For the employees, it calculates the actual hour of work and

recording of overtime hours as well as the monthly total hours
worked.

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SIGNIFICANCE CONTINUED...

Time and attendance software can reduce the administrative hassles

of managing paper time slips and reduce mistakes.

It can cut down on time theft: buddy punching, extended lunches,

and other time tracking problems.

It also include basic accounting, auditing and reporting tools, giving

the managers easy access to employee data and the applications to
audit it for accuracy.

BACK
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 RESOURCES

Many colleges use the

CaptureIT student
proximity card as the
students ID card. This
provides added security,
whilst helping make Whenever a student
registration quick and registers, the CaptureIT
easy. database is immediately
updated so that
administrators have a
real-time view of which
CaptureIT System students are on-site.

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RESOURCES CONTINUED...

TTA01 is a compact
and efcient stand-alone
device that enables quick
and accurate identity
matching and can record
up to 50000 transaction
records. It is software that
manages or monitors the
It give reports of
time worked by employees
overtime/docking of non-
for the purpose of
exempt employees.
efciently processing
Fingerprint Based Time payroll.
It tracks labor
Attendance TTA01 distribution, building
security, and
personnel scheduling.

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 RESOURCES CONTINUED...

Tutis Biometric based

Time & Attendance
System with facility of
Fingerprint with
Proximity Cards( by User capacity of 1500
default) & Passwords all supported.
rolled into one, with a
flexibility to use any one
or a combination for Time
Attendance system along
with USB port as for data
download along with LAN
Fingerprint & RFID Based
port support. Time Attendance System
TTA07-ID

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 RESOURCES CONTINUED...

Tutis Biometric based

Time & Attendance
System with facility of
Fingerprint with
Proximity Cards( by User capacity of 1500
default) & Passwords all supported.
rolled into one, with a
flexibility to use any one
or a combination for Time
Attendance system along
with USB port as for data
download along with LAN
Fingerprint & RFID Based
port support. Time Attendance System
TTA08-ID

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 RESOURCES CONTINUED...

Itis a standalone
The identifcation speed is
fngerprint T&A system
fast. Memory stick
with optional simple
solves the problem of no
access control. It is built
PC in local site. You just
on Linux operation
download records into the
system and DP
stick and take it to where
UrU4000B sensor.
there is PC.

Biometric Based
Attendance
Machine

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 RESOURCES CONTINUED...

The reader offers input

The reader is suitable for
of 20 types of basic
attendance and catering
working time interruptions
systems.
as well as defnable
additional interruptions. It is equipped with a
Codes and meanings of display and keypad, and
individual working time can work in on-line, off-
interruptions are line or combined mode.
confgurable.
The unit has a
memory that can store
7000 passages without Attendance
having to be emptied into Reader
the connected PC.
EMM_Box_72K

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 RESOURCES CONTINUED...

Portable Scanners
Fixed Scanners A single scanner could
The display gives cover a number of rooms
confrmatory information plus places.
to the student and The portable scanner
administrative will need the operator to
information to system enter the location of use
supervisors. and event type and can
The scan stations then start scanning
communicate back to the cards.
central application A range of portable
through the
organizations standard
scanners exist for
different card types, to
ID Card
computer network infra- suit whether a wireless Scanning
structure. (e.g. wi-f) solution is
required and to match
your budget.

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 RESOURCES CONTINUED...
It is an electronic
attendance monitoring
system, primarily designed
to help improve attendance
and retention.
The Uni Nanny system is
mobile, reducing
registration time.
The software improves the
management of student
attendance and can be
imported into other student
information systems, which
can indicate any
attendance problems.
It is generally a
clocking in process
where people visit a fxed
unit which is positioned at
a central point.
The Uni Nanny system
is mobile and used within
classrooms, thus
eliminating queues and
time-wasting registration
procedures and the need
for many fxed units
across the university or
college. Uni Nanny
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 RESOURCES CONTINUED...
It focuses on technology
of contactless man and
machine interface. It is no
human touch biometric face
detection and face
verifcation system gives
high accuracy and reliable
security of a persons need.
It implies the biometric
solution eliminates the
usage of the buddy
punching method and
emphasizes on capturing
the facial details along with
the time.
These data are then
stored in the database of
the computer so that they
could be retrieved
anytime.
With the usage of the
biometric time attendance
system, it eliminates the
need of the paper register
which was in use earlier
for recording the
attendance along with the Face
time.
Recognition
System
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FACE RECOGNITION SYSTEM CONTINUED...
SYSTEM FEATURES

It is the simplest technology to be used for managing the time

related data.

It achieves utmost accuracy in noting the timing data.

The easy installation procedure of this system is relatively simple.

It reduces the amount of data loss as, it emphasizes on electronic

data storage.

It is based on 'no human touch' technology.

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ATTENDANCE MONITORING
SYSTEM

REPORTED BY: JAY R P. TORRES

History or Evolution of Attendance
Monitoring System

Logbook or Manual System

The User logs his or her time in and time out on a
Logbook then a signature.
Manual System are more inevitable to human
error and falsification.
Waste of Resources.
 Time Clock
Time Clock is a mechanical (or electronic) timepiece used to assist in tracking
the hours an employee of a company worked.
Ex of Time Clock
JM-6300
features :
2 colour printing time clock
red printing for irregular recognition
6 column printing time clock
Melody/Signal Device
Auto feed/eject of time card
Auto column time clock
Full Power Back-up System
5 years memory back-up
Perpetual calendar
 ID Card Scanning
ID card scanning is a rapid and reliable approach
that eliminates the human error that is inevitable
with manual recording techniques.
Types or Classification of ID Scanning
Fixed Scanner
Portable Scanner
 Ex. of Fixed Scanner
Z6010 Laser Fixed Scanner
The Z-6010 Laser Scanner:
Support both omnidirectional and single-line scanning
Aggressive scanning performance
Proprietary Z-SCAN+ technology
Stand-alone as a hands-free scanner or as a scanning
module
Optional 3D turning cradle
Flexible communications
 Ex. of Portable Scanner
Z3051BT Handheld Bluetooth Laser Scanner
The Z-3051Bt Scanner is:
Wireless
Data connection flexibilities
Flashing LED indication and programmable beeper
Smart charging to prolong battery life
Light-weighted and streamlined shape for easy
handy operation
 Biometric Based Attendance Machine
It is a stand alone fingerprint T&A system
with optional simple access control. It is built
on Linux operating system and DP UrU4000B
sensor.
Ex. of Biometric Based Attendance Machine
UrU4000B
 Fingerprint & RFID based Time Attendance System
Ex. TMS-F810
Thumb Scan /Fingerprint Biometric System
Innovative stand alone system
Data transfer via USB pen drive
4 line large L.C.D display with blue back light
Store up to 50,000 records
Support up to 1,000 users
Can register up to 2,000 finger print images
dual working method : finger print & pin number
1:1 or 1:N recognition
Suitable for office & retails outlet
Dimension : 140 x 190 x 40 mm
Weight : 500gm
 CaptureIT System
Students register their arrival and departure at
College using a biometric terminal.
This technology ensures that the person registering
is indeed that person and, in addition, prevents
students falsely recording the attendance of others.
Whenever a student registers, the CaptureIT
database is immediately updated so that
administrators have a real-time view of which
students are on-site.
 Features
Clock in / out using a Biometric or Proximity terminal or PC based
Remote Clockin Utility
Any number of Cost Centres and sub-departments
Supports the Bradford Factor
Comprehensive real time reports
Easy to use and navigate user interface
Can link to your fire alarm to provide an automatic fire register
Individual, departmental, pay / activity category and job specific pay
rates
Real-time updating - no downloading from terminals
True real-time database validation of all on-line terminal entries
Up to 999 Work Periods to accommodate different start & finish times
Handles variable and rotating shift plans easily
Built-in support for Flexitime
 Exception monitoring
Notification of exceptions emailed automatically to line manager for action
Flexible overtime monitoring rules
Start & finish time rounding - next, previous or nearest
Start & finish grace periods
Up to 999 Pay Categories
Up to 99 absent and sick day types
Unlimited number of clockins per day
Record absence / lateness reasons, part / statutory holidays and flexitime leave
Employee Status application supplied as standard
Review employee attendance history
Record job changes, tea / lunch breaks and pay category changes
Automatic or manual clocking of lunch breaks
Employee messaging
Customisable terminal message text
 Time and Attendance Administrator View
Overview of employee activity
View employees by department
Access to system parameters
Configure clocking terminals
Run reports
 Time and Attendance Employee Properties
Record employee personal details
Store employee photographs
Assign employee work patterns
Check employees' holiday entitlement
Set employee terminal permissions
 Time and Attendance Weekly Summary
View start / finish times and hours worked
Visibility of overtime and bonuses
Highlighting of lateness, holiday or sickness
Detailed payroll information
 Time and Attendance Work Record
Detailed view of daily activity
Visibility of daily exceptions
Make manual adjustments
Notes field for additional information
 Uni Nanny
The Uni Nanny system is mobile, reducing registration time.
How Does It Work?
Stage 1

The lecturer attends a learning event (e.g. lecture,

tutorial etc.) with a small electronic baton, and a fob
for that learning event. At the beginning of the
learning event, he/she places the fob near the baton
a process which takes seconds. The lecturer then
passes the baton to the students.
 Stage 2.

The baton is then passed around the learning

event, which could be a lecture, a tutorial, a
seminar, or even an outdoor practical. Each
student introduces their fob to the baton. It is
estimated that the process is at least four
times quicker than students signing their
name on paper
 Stage 3.

The baton has finally returned to the lecturer in much the

same way as a piece of paper would be handed around all
the students in the class and returned at the end. The
lecturer might use the same baton for any number of
learning events that day or that week but lecturers are
encouraged to take the batons back to the central
administration area on a daily basis, where the
information can be downloaded to the database. The data
that is downloaded is held on a local machine and also
automatically updated to a central web server.
 Stage 4.

Administrators can now monitor students

attendance, using information on their local
machine, or they can use more complicated
search facilities, which is web-based.
Administrators can also issue usernames and
passwords to other members of staff who may
wish to monitor the attendance of their own
classes.
 Face Recognition System
System Features:
It is the simplest technology to be used for managing
the time related data.
It achieves utmost accuracy in noting the timing data.
The easy installation procedure of this system is
relatively simple.
It reduces the amount of data loss as, it emphasizes
on electronic data storage.
It is based on 'no human touch' technology.
 Ex.
TMS-680
Innovative stand alone system
Attendance software in reader
Data transfer via USB cable
Build in back-up battery system up to 4 - 5 hours
large colour L.C.D (320x240) 2.8 display
Support up to 1,000 users
Store up to 30,000 records & 30,000 images
Image recorded in black & white
max 10 years data retention
Suitable for office & retails outlet
Dimension : 190 x 120 x 30 mm
Weight : 320gm
Thank
You..

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