DAMA DMBOK

GUIDE
DATA MANAGEMENT
CONTEXT DIAGRAM
BUSSINESS AND IT SHARING
Data management is a
shared responsibility
between data
Business data ownership
management
is the concerned with
professionals within IT
accountability for
and the business data
business responsibilities
owners representing the
in data management
interests of data
producers and
information consumers

Represent the data

Business data owners are interests of the business
data subject matter and take responsibility for
experts the quality and use of
data
MOTIVATION
Match the
Improve Improve cost-
Deliver better requirements of
organisation data effectiveness of
service to the business to
management data
business the management
efficiency management
of the data
Embed handling Achieve
of compliance consistency in Reduce data
Enable growth
and regulatory data management and
and change more
rules into data management administration
easily
management across systems effort and cost
framework and applications
Assist in the
selection and
Implement a
implementation
technology-
of appropriate
independent data
data
architecture
management
solutions
DATA MANAGEMENT ISSUE

Integration -
Insight - cannot
Discovery - cannot
extract value
cannot find the manipulate and
and knowledge
right information combine
from information
information
Management
Dissemination cannot manage
- cannot and control
consume information
information volumes and
growth
DATA MANAGEMENT PROBLEM
Application
Managing
Recoveries / Vendor Power
Storage
Backup Management Management
Equipment
Retention

Lack of Dealing with

Regulatory
Integrated Performance Data Mobility
Compliance
Tools Problems

Archiving and
Storage Managing Managing
Archive
Provisioning Complexity Costs
Management

Proper
Backup
Capacity Managing
Administration
Forecasting Storage
and
and Storage Growth
Management
Reporting
DATA MANAGEMENT CHALLENGE
Explosive Data Growth
Value and volume of data is overwhelming
More data is see as critical
Annual rate of 50+% percent
Compliance Requirements
Compliance with stringent regulatory requirements and audit
procedures
Fragmented Storage Environment
Lack of enterprise-wide hardware and software data storage strategy
and discipline
Budgets
Frozen or being cut
THE STRATEGIC GOALS OF THE DATA
MANAGEMENT FUNCTION
To understand the information needs of the enterprise
and all its stakeholders.

To capture, store, protect, and ensure the integrity of

data assets.

To continually improve the quality of data and

information, including:
Data accuracy.
Data integrity.
Data integration.
The timeliness of data capture and presentation.
The relevance and usefulness of data.
The clarity and shared acceptance of data definitions.
THE STRATEGIC GOALS OF THE DATA
MANAGEMENT FUNCTION

To ensure privacy and

confidentiality, and to prevent
unauthorized or inappropriate use
of data and information.
To maximize the effective use and
value of data and information
assets.
NON STRATEGIC GOALS OF THE DATA
MANAGEMENT FUNCTION

To control the cost of data management.

To promote a wider and deeper

understanding of the value of data assets.

To manage information consistently across

the enterprise.

To align data management efforts and

technology with business needs.
GUIDING PRINCIPLE
Data and information are valuable enterprise assets.

Manage data and information carefully, like any other asset, by

ensuring adequate quality, security, integrity, protection, availability,
understanding, and effective use.
Share responsibility for data management between business data
stewards (trustees of data assets) and data management
professionals (expert custodiansof data assets).
Data management is a business function and a set of related
disciplines.

Data management is also an emerging and maturing profession

within the IT field.
DATA MANAGEMENT FUNCTION
SCOPE
ACTIVITIES GROUP WITHIN
FUNCTION
ACTIVITIES
ACTIVITIES
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ACTIVITIES MATRIX
ACTIVITIES MATRIX
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ACTIVITIES MATRIX
ACTIVITIES MATRIX
ACTIVITIES MATRIX
ROLE IN ORGANISATION
ROLE IN ORGANISATION
INDIVIDUAL ROLE IN
ORGANISATION
INDIVIDUAL ROLE IN
ORGANISATION
INDIVIDUAL ROLE IN
ORGANISATION
INDIVIDUAL ROLE IN
ORGANISATION
INDIVIDUAL ROLE IN
ORGANISATION
INDIVIDUAL ROLE IN
ORGANISATION
INDIVIDUAL ROLE IN
ORGANISATION
Other Data Management-Related Frameworks
TOGAF (and other enterprise architecture
standards) define a process for arriving an at
enterprise architecture definition, including data

TOGAF has a phase relating to data architecture

TOGAF deals with high level

DMBOK translates high level into specific details

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Other Data Management-Related Frameworks
COBIT is concerned with IT governance and
controls:
IT must implement internal controls around how it
operates
The systems IT delivers to the business and the
underlying business processes these systems actualise
must be controlled these are controls external to IT
To govern IT effectively, COBIT defines the activities and
risks within IT that need to be managed
COBIT has a process relating to data
management
Neither TOGAF nor COBIT are concerned with
detailed data management design and
implementation
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DAMA BOK TOGAF - COBIT
DAMA BOK TOGAF - COBIT
TOGAF and Data Management
Phase C1 (subset

Phase A:
of Phase C) relates
Architecture
Vision
to defining a data
Phase H:
Architecture
Phase B: architecture
Business
Change
Architecture
Management
Phase C1:
Data
Architecture
Phase G: Phase C:
Requirements Information
Implementation
Management Systems
Governance
Architecture
Phase C2:
Solutions and
Application
Phase F: Phase D: Architecture
Migration Technology
Planning Architecture
Phase E:
Opportunities
and Solutions

March 8, 2010 44
TOGAF Phase C1: Information
Systems Architectures
Data Architecture - Objectves
Purpose is to define the major types and sources of data
necessary to support the business, in a way that is:
Understandable by stakeholders
Complete and consistent
Stable
Define the data enttes relevant to the enterprise
Not concerned with design of logical or physical storage
systems or databases
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TOGAF Phase C1: Information
Systems Architectures

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TOGAF Phase C1: Informaton Systems Architectures - Data Architecture -
Approach - Key Consideratons for Data Architecture

Data Management
Important to understand and address data management issues
Structured and comprehensive approach to data management enables the
effectve use of data to capitalise on its compettve advantages
Clear definiton of which applicaton components in the landscape will serve
as the system of record or reference for enterprise master data
Will there be an enterprise-wide standard that all applicaton components,
including software packages, need to adopt
Understand how data enttes are utlised by business functons, processes,
and services
Understand how and where enterprise data enttes are created, stored,
transported, and reported
Level and complexity of data transformatons required to support the
informaton exchange needs between applicatons
Requirement for software in supportng data integraton with external
organisatons

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TOGAF Phase C1: Informaton Systems Architectures - Data Architecture -
Approach - Key Consideratons for Data Architecture

Data Migraton
Identfy data migraton requirements and also provide
indicators as to the level of transformaton for new/changed
applicatons
Ensure target applicaton has quality data when it is populated
Ensure enterprise-wide common data definiton is established
to support the transformaton

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TOGAF Phase C1: Informaton Systems Architectures - Data Architecture -
Approach - Key Consideratons for Data Architecture

Data Governance
Ensures that the organisaton has the necessary dimensions in
place to enable the data transformaton
Structure ensures the organisaton has the necessary
structure and the standards bodies to manage data entty
aspects of the transformaton
Management System - ensures the organisaton has the
necessary management system and data-related programs to
manage the governance aspects of data enttes throughout its
lifecycle
People - addresses what data-related skills and roles the
organisaton requires for the transformaton

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TOGAF Phase C1: Information Systems Architectures
- Data Architecture - Outputs
Refined and updated versions of the Architecture Vision phase deliverables
Statement of Architecture Work
Validated data principles, business goals, and business drivers
Draft Architecture Definition Document
Baseline Data Architecture
Target Data Architecture
Business data model
Logical data model
Data management process models
Data Entity/Business Function matrix
Views corresponding to the selected viewpoints addressing key
stakeholder concerns
Draft Architecture Requirements Specification
Gap analysis results
Data interoperability requirements
Relevant technical requirements
Constraints on the Technology Architecture about to be designed 50