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Self
EMPLOYEE SELF SERVICE(ESS)
Service(ESS)
Objective
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Info Types
Personal Data is used to view/update employees personal information such as Name, Date of
birth, Marital status, Marriage date, Marriage Certificate, Nationality, Gender etc.
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Info Types
Family Details is used to view/add/update employees family details such as type of the family
member (Father, Mother, Brother, Sister, etc.), name, date of birth, gender, nationality, etc.
Passport Details is used to view/update employees passport details such as date of expiry, date
of issue, passport number, Issuing number, place of issue, etc.
Visa Details is used to view/add/update employees visa details such as type of visa, from date,
to date, status of the visa, reference number, etc.
Travel Plan is used to view/update the travel plan type of the employee by giving change
suggestion text in the provided text box.
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Info Types
Dates of Employment and Work Experience is used to view employees dates of current
employment details and total work experience.
Current Working Location is used to view/update employees current working location detail.
PAN is used to view/update employees PAN number. Accessible only by India/COMNET emps.
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Business Rules - Mandatory Info Types
The following are the business rules applied for HCLT India
PAN is mandatory.
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Mandatory Info Types
Whenever the user logs in, the mandatory info types are validated and any info types that are found
missing, an alert will be shown and all mandatory info types are listed in a Mandatory Info panel in
the home page and the entire application is disabled. The user cannot go back to myhcl.in or logout
until all the mandatory info types are submitted.
Note: Mandatory Validation is enabled only for India employees
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Business Rules - Data Confirmation
Every time the user clicks myhcl.in or logout of ESS, a Data Confirmation popup is shown asking for
correctness and accuracy of data. This information is recorded and used for auditing purpose.
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Request Types
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Roles In ESS
Employee
EHS Representative
DU-HR
Admin
Super Admin
EHS SPOC
DU-HR SPOC
DU-HR Self Approval (Assigns HRs for all DU-HRs based on their
LOBs)
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EHS Approval Flow
EHS Approval
Scenario 1 Scenario 2
SAP
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DU HR Approval Flow
DUHR Approval
Scenario 1 Scenario 2
DU-HR Approves
SAP
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Bypass EHS/DU HR Approval Flow
Scenario 4
Address
Communication/Work Permit
Passport Details
Medical Details
Visa Details
Additional Personal Data (US)
PAN No (India/COMNET)
Nominee Details (India)
Employee Submits
SAP
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EHS/DU HR Reject Flow
DU HR Reject
Scenario 1 Scenario 2
Record moves to Archive in ESS Current Working Location Organization Assignment Record moves to Archive in ESS
database. database.
EHS Reject
Scenario 3 Scenario 4
Record moves to Archive in ESS Current/Worksite Addresses Record moves to Archive in ESS
database. (US) database.
Current Address (COMNET)
Mail will get triggered to EHS Rep. Mail will get triggered to EHS Rep.
and respective Employee stating and respective Employee stating
the action taken. the action taken.
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EHS/DU HR Refer Back Flow
DU HR Refer back
Scenario 1 Scenario 2
EHS can further Approve or Current/Worksite Addresses EHS can further Approve or
Reject the changes. (US) Reject the changes.
Current Address (COMNET)
Mail will get triggered to EHS Rep. Mail will get triggered to EHS Rep.
and respective Employee stating and respective Employee stating
the action taken. the action taken.
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Intimation Mails
Mail will get triggered for all Info type's in the below cases,
When EHS Rep. Approves/Rejects/Refer Back mail will get triggered to EHS Rep. and respective
Employee stating the action taken.
When DU-HR Approves/Rejects/Refer Back mail will get triggered to DU-HR and respective
Employee stating the action taken.
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Intimation Mails Screen Shots
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Intimation Mails Screen Shots
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Intimation Mails Screen Shots
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Tracker
Trackers are used to track the pending request details. Tracker mails will get
triggered every Monday and Thursday at 11:00 AM to respective support executives
who has got pending requests.
Types of Tracker
ESS Tracker DUHR
ESS Tracker India
ESS Tracker Geo
ESS Tracker DUHR Self Approval
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Tracker Screen Shots
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Tracker Screen Shots
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Tracker Screen Shots
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Tracker Screen Shots
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Reports
Archive Request is used to view all the requests submitted by the employee.
PIF is used take print out of all the Personal Information like Name, DOB, Address, Passport,
Medical, Family Details, Education, Previous Employment and Nomination Details.
Closed Requests Dump is used by EHS Rep. to view/download the requests closed by them.
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Reports
Employment / Address Proof is used to generate and print the employment and address proof
letter for India & COMNET employees.
GEO Employment / Address Proof is used to generate and print the employment and address
proof letter for GEO employees.
EAP Report is used by DU HR to view all the details of employment / address proof letters
generated by the employees.
Long Service Anniversary is used by DU HR & LSA team to view the list of all employees who
have completed 5/10/15/20/25/30 year of service in HCL for the selected month and can also
generate the LSA letters and print them.
LSA Report is used by DU HR & LSA tem to view all the details of LSA letters generated.
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Admin
HR Mapping Configurator is used by admin people to view or update (assign) DUHR details.
Also used for reporting purpose.
HRDump is used by admin people for generating the HR Dump or all missing/inactive L4 HR
dump.
Configure Tracker Mails is used by admin people to configure tracker mails (India/GEO/ALL).
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Admin
Configure SPOC Users is used by admin people to configure SPOC user against LOBs.
Configure DUHR Self Approval is used by admin people to configure HR for DUHR based on
their LOBs
Configure EAP Purpose List is used by admin people to define/configure the purposes that will
be listed in Employment Address Proof Letter page.
SAP Upload report is used by admin people to view SAP upload Log details like Successfully
uploaded/Error/Pending for upload records.
SAP Upload summary report is used by admin people to view monthly SAP upload Log details
like Successfully uploaded/Error/Pending for upload records.
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Screen Shots for Admin Screens
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Screen Shots for Admin Screens
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Screen Shots for Admin Screens
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Screen Shots for Admin Screens
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Screen Shots for Admin Screens
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Screen Shots for Admin Screens
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Screen Shots for Admin Screens
HR Mapping Configurator
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Screen Shots for Admin Screens
HR Dump
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Screen Shots for Admin Screens
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Screen Shots for Admin Screens
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Screen Shots for Admin Screens
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Screen Shots for Admin Screens
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ESS Scheduled Jobs
1 ESS BDC Upload To upload the approved request to SAP. Daily at 7:00 PM
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ESS Scheduled Jobs
Every Monday
Tracker mails are triggered to respective DU HR
8 ESS Tracker - BUHR & Thursday at
executives who has got pending requests.
11:00 AM
Every Monday
Tracker mails are triggered to respective EHS executives
9 ESS Tracker India & Thursday at
who has got pending requests of India Employees.
11:00 AM
Every Monday
Tracker mails are triggered to respective EHS executives
10 ESS Tracker GEO & Thursday at
who has got pending requests of GEO Employees.
11:00 AM
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Thank you
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