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Lesson 11

Presentation Graphics

Fundamentals of Computer
Software and Application
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Presentation Software Defined

Presentation software is used to organize


and present information, usually in the form
of a slide show.
Presentation software provides options for
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generating speaker notes and handouts.


Equipment requirements for the presentation
include a projector and computer.

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Presentation Software Defined

Presentation software is a form of multimedia


because it enables you to combine multiple
types of media in a single slide or slide show.
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Effective Presentation Guidelines

Before creating a presentation, plan and


outline the message you want to
communicate
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Suggested guidelines include:

Keeping the text simple

Use no more than 50 words per slide


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Cover one topic per slide

Add clip art sparingly and only when appropriate

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The Slides tab displays thumbnail images
of each slide in the presentation
The Outline tab displays slide text in an
outline format
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The Notes page is used to enter notes and
details that the presenter can refer to
during the presentation
Placeholders are boxes with dotted
borders that reside within a slide layout
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and are often used for content

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Creating a Presentation

The options for creating a new presentation


are:
Blank presentation: Add slides one at a
time, selecting from slide layouts
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From Themes: Use a formatting choice


that includes theme colors, fonts, and
effects

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Creating a Presentation

The options for creating a new presentation


are:
From an existing presentation: Use a
previously completed presentation as a
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starting point for a new presentation


From templates: Apply a predesigned set
of slide layouts

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Applying a Document Theme

A theme is a predesigned set of fonts, colors,


lines, fill effects, and formatting applied to give
the presentation a professional, finished look.
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Previewing a
Presentation
theme

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Working in Different Views

You can review a presentation in three


different views: Normal, Slide Sorter, and
Slide Show
PowerPoint opens in Normal view
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This is the main working window in the


presentation.

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Working in Different Views

Slide Sorter view


the slides are displayed as thumbnails and the
order of slides can be easily changed
Slide Show view
the presentation is shown as an electronic slide
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show where each slide fills the screen

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Inserting New Slides

To add slides to your presentation, click the


New Slide button on the Home tab
The theme you selected for the presentation
is automatically applied to the new slide
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Entering Text on Slides

You can enter text on a slide by typing in the


Outline pane, or by entering text directly on
the slide.
The slide layout refers to the way text and
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other objects are arranged on the slide.


These layouts include placeholders for text,
titles, and/or other content, such as pictures,
tables, and charts.

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Entering Text on Slides

Adding clip art to a presentation adds visual


appeal and makes a presentation look
professional.
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Adding Clip Art to a Presentation

After an object is added to a slide, you can


manipulate and edit the object.
When selected, eight small squares, called
sizing handles, are displayed on the border
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of an object.

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Adding Clip Art to a Presentation

You can use the sizing handles to resize an


object
You can also cut, copy, paste, delete, or
move the object. Adding clip art to a
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presentation adds visual appeal and makes a


presentation look professional.

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Adding Transitions to Slides

Transitions are special visual and sound


effects that lead the audience from one slide to
the next
You can assign different transitions for each
slide or the same transition to all the slides in
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the presentation

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Adding Animation to Slides

You can animate objects on a slide to help


make the presentation more engaging
PowerPoint comes with a variety of animation
effects that add movement to the object
selected
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You can apply the animation scheme to one


slide or to all slides, or to only a certain object
on the slide

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Checking Spelling in the Presentation

You can use the Spelling tool to proofread


their slides for errors
The Spelling tool does not correct misused
words, only misspelled words, so proof
carefully
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Printing the Presentation

PowerPoint provides several printing options.


For example, you can print your entire
presentationthe slides, outlines, and
notesin color, grayscale, or black and
white.
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Printing the Presentation

You also can print specific slides, notes


pages, or outline pages.
The presentation also can be printed in the
form of handouts. You can select to have
one, two, three, four, six, or nine slides on a
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page.

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Viewing the Presentation

To view the presentation, click the Slide


Show tab. In the Start Slide Show group,
select From Beginning. Click to advance the
slides one by one.
You can return to a previous slide, or go to a
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specific slide, by right-clicking to display a


shortcut menu.

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Viewing the Presentation

To "write" on slides, right-click the slide to


display Pointer Options. Select an option on
the submenu. Move the mouse to write or
highlight text. You can erase the text using
the Eraser option.
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Delivering the Presentation

There are specific practices that will help


improve your presentations including:
Planning your presentation
Preparing a memorable opening and closing
Outlining the main points
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Talking at the right speed


Presenting in a way to involve the audience
Taking questions at the end

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Adding a Chart to Your Presentation

Charts can help an


audience analyze
and assess
numerical
information and
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simplify complex
data

Insert Chart dialog box

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Summary

You use presentation software to illustrate a


sequence of ideas in a slide show format.
Use presentation software for on-screen
shows, self-running presentations, online
meetings, presentation broadcasting, Web
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presentation, overhead transparencies,


35mm slides, audience handouts, and PDF
documents.

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Summary

Some of the more popular presentation


programs are Microsoft PowerPoint, Corel
Presentations, and OpenOffice.org Impress.
Some general presentation rules to consider
are: keep each slides content simple; use
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words or phrases; dont clutter; and use art


and images appropriately.

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Summary

Most presentation programs come with a


collection of professionally designed
templates.
The addition of clip art, transitions, and
animations can make your presentation more
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entertaining.

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Summary

Techniques to help you give a better


presentation include planning, preparing,
outlining, talking at a moderate rate, following
cues from the audience, and leaving time for
questions.
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