How to write successfull project

proposal and get EU funds

Authors: Ratko Bojovi and Vladimir Todorovi

2 November 2016, Novi Sad

www.euta.info I info@euta.info
 Training Agenda
10.00 10.30 Welcome and introduction

10.30 11.30 Horizon 2020 and IPA

11.45 12.45 Call Analysis

13.30 14.15 Project design

14.30 15.15 Partner search and profile development

15:30 16:30 Excellence in project proposal writing

16:45 17:45 Evaluation workshop

17:45 18:00 Q&A

 How EU funding programmes work

Policies
European
Commission
Politicians

In line with the EU policies!

Funding
Programmes i

Impact

Beneficiaries
BSN Guide
EU policy objectives here - http://europa.eu/pol/index_en.htm
 Main EU Funding logics
Structural and Cohesion Funds
internal funds operated by the
National intermediaries

Community Action Programs

operated by the European
Commission in Brussels

External cooperation Programs

operated by the EC Delegations and
coordinated by the EuropeAid
 EU FRAMEWORK PROGRAMME FOR
RESEARCH AND INNOVATION
HORIZON 2020 (2014-2020)
OVERVIEW, STRUCTURE, NOVELTIES, OPPORTUNITIES
H2020 HOME PAGE
 HORIZON 2020 FIRST RESULTS

A total of 36 732 eligible proposals were submitted under

Horizon 2020s first 100 calls
4 315 proposals were retained for funding.
The overall success rate of eligible full proposals under the
first 100 calls is around 14%, compared with around 20%
for the whole of FP7.
38% of successful applicants were newcomers (compared
to 13% in 2013, the last year of FP7), of which 1 100 were
SMEs.
The 20% budget target for SMEs has been achieved.
95% of all grant agreements were signed within the target
of eight months.
Source:
https://ec.europa.eu/programmes/horizon2020/sites/hor
izon2020/files/horizon_2020_first_results.pdf
 HORIZON 2020
New EU strategic programme for research and innovation valid for a programming period
from 2014 2020.

Financial instrument tool for implementing the Innovation Union flagship initiative
within Europe 2020 strategy (new EU GROWTH strategy for the next 10 years focusing on
job creation, innovation, education, poverty reduction, climate change and energy).

Goal: get out of financial and economic crisis AND strengthen the EUs global position in
research, innovation and technology
IDEALLY: TRANSLATING SCIENCE INTO SOLUTIONS!

Coupling research to innovation and focusing on societal challenges

Open to everyone - simplified access for all companies, universities, institutes in
all EU countries and beyond
BUDGET of almost 80 billion (estimated potential for RS: ~110 million/year).
 WHO CAN PARTICIPATE IN H2020?

ALL organizations and individuals, all legal entities in EU and wider;

H2020 goes global by including Third Countries.

Minimum 3 partners from 3 different counties

All specific eligibility conditions are defined in specific Work Programmes.

Entities must be registered on the Participant Portal and have a unique PIC -
Participant Identification Code.

Proposals are evaluated following a specific and transparent set of rules

and by independent evaluators.
 MAIN NOVELTIES IN COMPARISON TO FP7

STRONGER FOCUS ON INNOVATION AND CLOSE-TO-MARKET PROJECTS

One project one funding rate
Maximum of 100% of the total eligible costs (except for innovation actions, where a 70% maximum will apply
for profit making entities)
Indirect eligible costs: a flat rate of 25% of direct eligible costs
Strong participation by SMEs and first-time applicants/newcomers from public and non-
profit sector;
Around 20% of the total budget for societal challenges and LEITs goes to SMEs (13% for
collaborative projects, 7% for SME instrument)
- Simplification of particular benefit to SMEs (e.g. single entry point)
- A new SME instrument will be used across all societal challenges as well as for the LEITs
- A dedicated activity for research-intensive SMEs in 'Innovation in SMEs
Reduced time-to-grant: Time-to-grant of 8 months
 H2020 STRUCTURE
Excellent Industrial Societal
Science Leadership Challenges
European Research Council Health and Wellbeing
(ERC)
Leadership in Enabling and Food security
Future and Emerging Industrial Technologies
Transport
Technologies (FET) (LEIT) - ICT, KETs, Space
Energy
Marie Skodowska-Curie
Actions (MSCA) Climate action
Access to Risk Finance Societies
Research Infrastructures
Innovation in SMEs Security

Spreading Excellence and Widening Participation;

Science with and for Society

European Institute of
Joint Research Centre
Innovation and Technology EURATOM
(JRC)
(EIT)
H2020 BUDGET DISTRIBUTION
 Horizon 2020 - Excellent Science
Why:
To make the EU research more competitive
Europe needs to develop, attract and retain research talent
Researchers need access to the best infrastructures

How: funding the best science through open competition

European Research Council (ERC)
Future and Emerging Technologies (FET)
Marie Skodowska-Curie actions (MSCA)
Opportunities for training and career development
Research infrastructures (including e-infrastructure)
Ensuring access to world-class facilities
 Horizon 2020 - Excellent Science

European Research Council:

High risk-high gain projects with potential to
create breakthrough results
Bottom-up approach
Excellence-driven project
Funding for researchers in all stages of their career

Low success rate: 10% for StG/CoG; 14% AdG

http://erc.europa.eu/

Possibility to include industry and SMEs.

 Horizon 2020 - Excellent Science
Future and Emerging Technologies:

FET actions are expected to initiate radically new lines of technology

through unexplored collaborations between advanced
multidisciplinary science and cutting-edge engineering.
Covering wide range of topics, collaborative, multidisciplinary research to
open new fields of innovation, high risk high gain
3 subgroups:
FET Open bottom-up approach, open to all fields, cut-off dates; very
popular, 2-4 MEUR per project, priority topics: women, young researchers, SMEs
FET Proactive top-down approach, calls for proposals, focus on
creating multidisciplinary research communities (refer to Work Programme
2016 2017 for calls timetable)
FET Flagship 2 ten-year long research projects: Graphene and
Human Brain Project
 Horizon 2020 - Excellent Science
Marie Skodowska-Curie Actions:
Innovative ITN Doctoral and initial training (ETN, EID, EJD)
Training Networks
Individual IF Support for experienced researchers undertaking
Fellowships international and inter-sectoral mobility

Research and RISE International and inter-sectoral cooperation

Innovation Staff through the exchange of staff
Exchange
Co-funding of COFUND Co-funding of regional, national and international
programmes programmes:
- doctoral programmes
- fellowship programmes

Support and policy actions European Researchers' Night (NIGHT)

NCP support
Non call-based activities
http://ec.europa.eu/programmes/horizon2020/en/h2020-section/marie-sklodowska-curie-actions
 Marie Skodowska-Curie Actions for Industry/SMEs :

MSCA offer you to:

Find alternative paths to innovation.
Collaborate and benefit from the experience and knowledge of academic partners.
Take advantage from state-of-the-art and high quality equipment of universities
and research institutions.
Access to R&I talents.
Actively direct research projects towards the needs of the company.
International visibility.
Extend networks.
Share risks and costs.

Non-academic sector
any entity not included in the academic sector: large companies, SMEs, NGOs, museums, hospitals
international organisations (e.g. UN, WHO)
 Horizon 2020 - Excellent Science
Research Infrastructures (including e-infrastructures):

Integration of major scientific equipment, set of instruments, services

and knowledge based resources, enabling ICT infrastructures.
Support to new and existing infrastructures (usually not actual money for
building/setting up of research infrastructure but preparatory money)
Top-down approach (pre-defined in WP)
Reinforcing international cooperation consortia are mainly set when
the topic is called

The networks of research infrastructures ensure access to state-of-

the-art research infrastructures to the best researchers in order to
strengthen EU research policy, develop innovation potential and
promote collaboration in research and science on EU and global
level.
 Industrial leadership
AIMS: to speed up development of the technologies and innovations that will underpin
tomorrow's businesses and help innovative European SMEs to grow into world-leading
companies; strategic investments in key technologies; more private investment attracted
into research and innovation; innovative SMEs to create growth and jobs.

3 specific objectives :
1) Leadership in enabling and industrial technologies LEIT
Support for research, development and demonstration, standardisation and certification in:
ICT
Micro- and nano-electronics; photonics
Nanotechnologies
Advanced materials
Advanced manufacturing and processing
Biotechnology (agriculture, forestry, food, energy, chemical and health as well as bioeconomy)
Space
Strongly related to societal challenges - user needs will be taken into account in all these
fields.

2) Access to risk finance more efficient use of private capital and investment in high risk
innovation projects
3) Innovation in SMEs SME-tailored support to stimulate all forms of innovation in SMEs,
targeting those with the potential to grow and internationalise across the single market
and beyond.
 Horizon 2020 - Industrial Leadership
INNOVATION IN SMEs: delivering innovations to the
market (20% of LEIT goes to SMEs)
1. Support for research-intensive SMEs
Targets high-technology sectors with support to
commercially exploit project results.

2. Enhancing the innovation capacity of SMEs

Awareness-raising, dissemination, training and mobility
activities to support innovation mechanisms.
3. Supporting market-driven innovation
Targeting fast growth potential SMEs with support for
exploiting IP, networks of procurers, innovation.
 Horizon 2020 - Industrial Leadership

Opportunities for SMEs:

A specific SME instrument under the 2020 objective of smart,

sustainable and inclusive growth.

The setup is such that there are three phases:

Phase 1: Proof of concept and feasibility study
Phase 2: R&D, demonstration
Phase 3: Market replication, commercialization
SME Instrument
Evaluation
 Useful webinars on SME Instrument

The new SME Instrument of Horizon 2020

http://www.fitforhealth.eu/downloads/webinar-new-
sme-instrument-horizon-2020
Presentations: Factsheet; View pdf presentation; See
the FAQ;
Webinar:
https://www.youtube.com/watch?v=w5HcXOlE_pE
 Societal challenges
Reflects the policy priorities of the Europe 2020 strategy, addressing specific societal challenges
which ask for long-term research and major breakthrough in science and technology.
EU policy objectives (climate, environment, energy, transport, etc) cannot be achieved
without innovation
Breakthrough solutions come from multi-disciplinary collaborations, including social sciences
& humanities

Focus on 7 challenges:
Health, demographic change and wellbeing
Food security, sustainable agriculture, marine and maritime research, and the bio-economy
Secure, clean and efficient energy
Smart, green and integrated transport
Climate action, resource efficiency and raw materials
Europe in a changing world - better societies - International Cooperation
Secure societies - protecting freedom, security

Do not forget that ICT is everywhere!

 Types of actions supported by grants

Research and Innovation Actions

Innovation Actions
Coordination and Support Actions
SME instrument

REMINDER!
EURESEARCH useful pdf on type
of actions
 Research and innovation actions

Actions primarily consisting of activities to

establish new knowledge and/or to explore the
feasibility of a new or improved technology,
product, process, service or solution.

For this purpose they may include basic and

applied research, technology development and
integration, testing and validation on a small-
scale prototype in a laboratory or simulated
environment.
 Innovation actions

Actions primarily consisting of activities directly aiming

at producing plans and arrangements or designs for new,
altered or improved products, processes or services.

For this purpose they may include prototyping, testing,

demonstrating, piloting, large-scale product validation
and market replication.
 Coordination and support actions

Actions consisting primarily of accompanying measures

such as standardisation, dissemination, awareness-raising
and communication, networking, coordination or support
services, policy dialogues and mutual learning exercises
and studies, including design studies for new infrastructure
and may also include complementary activities of
networking and coordination between programmes in
different countries.
 Why participate?

Excellence prove competitiveness

Networks grow transnational, intersectoral
Impact gain relevance and go beyond national
Funding generous
Outreach gain visibility, credibility and more
funding!

IF THE IDEA IS GOOD, PROPOSAL WRITING IS FUN!

 Recommended for the beginning
1) H2020 home: http://ec.europa.eu/programmes/horizon2020/
2) Participant Portal: http://ec.europa.eu/research/participants/portal/desktop/en/home.html
3) Finace Helpdesk: http://www.finance-helpdesk.org/Front/ShowCategory.aspx?CatId=30
4) Videos from EURESEARCH YouTube Channel: https://www.youtube.com/user/Euresearch
5) Find more on topics of the European Union on EUROPA.EU: http://europa.eu/index_en.htm
Search your topic.
Cross-border Cooperation under the Republic of Serbia

The Republic of Serbia was introduced to this type of cooperation in

2004 through so-called Neighbourhood Programmes, financed from the
CARDS 2000 - 2006 funds.

Former CBC Programmes were implemented under the second

IPA component for the period 2007 - 2013.

InterregIPA Cross-border Cooperation Programme Hungary

Serbia (Interreg-IPA CBC Hungary- Serbia) is an initiative within the
2014-2020 European Union financial framework, under the
Instrument for Pre-accession Assistance (IPA).
The Programme was approved by the European Commission by its
decision C(2015) 9488 on December 15, 2015. It relies on the
Regulation (EC) No 231/2014 of the European Parliament and of the
Council and the Commission Implementing Regulation (EU) No
447/2014 (IPA II Implementing Regulation).
Cross-border Cooperation under the Republic of Serbia

IPA Instrument for Pre-accession Assistance is an EU policy instrument

supporting cooperation between the EU regions and countries and pre-accession
countries.
IPA addresses five policy areas:
1.Reforms in preparation for Union membership and related institution-and
capacity-building;
2.Socio-economic and regional development;
3.Employment, social policies, education, promotion of gender equality, and
human resources development;
4.Agriculture and rural development;
5.Regional and territorial cooperation.

Cross-border Cooperation (CBC) component has the objective of promoting

good neighborly relations, fostering stability, security and prosperity in the mutual
interest of the two partnering countries, and of encouraging their harmonic,
balanced and sustainable development.
Cross-border Cooperation under the Republic of Serbia

Important features of the Programme

The Lead Beneficiary principle

Cross-border Impact

Public Procurement
Cross-border Cooperation under the Republic of Serbia
IDENTIFYING THE RIGHT CALL
AND
ANALYZING THE CALL TEXT
 Getting started - H2020 Topic Analysis

Lets do it together:
Go to:
http://ec.europa.eu/research/participants/portal/desktop/en/home.html
Click on Get funding, then Participant Portal, then FUNDING OPPORTUNITIES

http://ec.europa.eu/research/participants/portal/desktop/en/home.html
This is how the call search facility works (keywords):
Getting started - H2020 Topic Analysis

A Call is a collection of topics within a

H2020 sub-programme (eg SC1,
MSCA-IF), published on a particular
date with a particular submission
deadline and particular budget.
H2020 documents to read

Click on the Topic conditions and documents

+more button to access Call documents
H2020 documents to read
These are the documents available to download:

158 pages
3 pages
698 pages
6 pages
29 pages
1 pages
1 pages
6 pages
1 pages
1 pages
3 pages
2 pages
2 pages
17 pages
183 pages
11 pages
22 pages
77 pages
23 pages
70 pages
1314 total

If you are not familiar with H2020 you need to read

(part of) these documents!

Analysing the text
This example is for the H2020
RIA proposal that was funded,
with (stage 2 submitted in June
last year).
I started by highlighting the key
words and phrases in the topic
description, as shown on the
next slide .....
This was the basis for
identifying what the
Commission wanted the project
to achieve (through activities).
H2020-SFS-2015-2: Sustainable food chains through public policies: the cases of the EU quality
policy and of public sector food procurement
Specific challenge: In 2012 a new Regulation on the quality schemes for agricultural products and
foodstuffs was adopted in the EU. Important pillars of the EU quality policy are the 'protected
designation of origin' (PDO)/'protected geographical indication' (PGI)/'traditional specialty guaranteed'
(TSG) schemes, a scheme for optional quality terms and organic food and farming. They are meant to
maintain a large variety of agricultural products, reflecting the diversity of EU agriculture and to allow
remunerative prices to producers. The policy is expected to play an important role especially in
disadvantaged and remote territories where agriculture is a prominent economic activity. On the other
hand, the European public sector is emerging as a powerful actor in the food chain notably through
public procurement policies which can create new markets and foster the development of an 'economy
of quality'. Innovative approaches in this area are multiplying in various parts of Europe from different
types of governance (communal, regional, etc.). These approaches cater for different objectives such
as improving the nutritional balance of school canteens, contributing to education on food or fostering
the procurement from local producers. Hence they have the potential to deliver economic,
environmental and social benefits (including health) to the society.
Scope: Proposals should investigate the impact of both the quality policy and public sector food
procurement policies (including "school schemes") on the overall sustainability of rural territories and
their role in fostering the provision of public goods as well as the impact of public food procurement on
balanced nutrition. They should extend to short food supply chains which are impacted by both types
of policies and assess their impact on the rural economy. Proposals should investigate the contribution
and impact of the quality policy to the various objectives of the agricultural and rural development
policies ranging from social and territorial cohesion to consumer confidence. Costs related to the policy
and possible routes to improve its delivery should be researched. Proposals should cover a large array
of PDOs and PGIs, organic products (including agriculture and aquaculture products), and short food
supply chains based on regional sourcing. On food procurement policies, proposals should review
existing practices, identify constraints to their development, investigate how communities of practice
and partnerships involving a broad range of stakeholders can be utilised and shed light on its impact
on territorial development. A large review of existing schemes should allow elaborating good practices,
decision tools and recommendations for scaling up. Relevant data on short food supply chains should
be gathered, which should allow the assessment of their contribution to the agricultural and rural
economy. Relevant knowledge platforms should be set up. Research should involve relevant
categories of stakeholders and cover an appropriate number of EU Member States, Associated
Countries and Third countries. Proposals should fall under the concept of 'multi-actor approach'41.
This action allows for the provision of financial support to third parties in line with conditions set out in
Part K of the General Annexes.
The Commission considers that proposals requesting a contribution from the EU in the range of EUR 7
million would allow this specific challenge to be addressed appropriately. Nonetheless, this does not
preclude submission and selection of proposals requesting other amounts.
Expected impact:
provide insight into the effects of the EU quality policy and public sector food procurement policies on
sustainability and on the promotion of a healthy diet
allow to better design and implement these policies and to foster their delivery to the overall
sustainability of agriculture and the rural economy
clarify how these approaches, through the creation of new quality markets, can foster the
development of local food chains.
Type of action: Research and innovation actions
Here are the highlighted words
and phrases.

Phrases highlighted in yellow

identified essential background
information to read and to refer
to.

Phrases highlighted in green

identified the work (activities) to
be done as well as the type of
expertise needed in the
consortium.
Proposal preparation from start to finish

This analysis helps you to decide what is needed to put your

project proposal together:
- the range of activities needed
- the scale of consortium needed
- the composition of the consortium needed
- the expected impact your project must achieve
- the budget typical for each partner

The work to be done (activities/tasks) needs to be broken down

into discrete sections (called a Work Package in H2020) to make
managing all the work easier. Thus ....
Reading the topic text
phrase by phrase led
to identification of the
activities needed.

These were written

on a white board and
then grouped into
related activities.

This gave us the

basic research, and
demonstration WPs:
WP2-WP9.

WP1 would be
Management.
WP8 would be
Dissemination.
Scope: Proposals should investigate the impact of both the quality policy and WP2 Communication and
public sector food procurement policies (including "school schemes") on the
Knowledge Management
overall sustainability of rural territories and their role in fostering the provision
of public goods as well as the im pact of public food procureme nt on balanced WP3 Conceptual and
nutrition. They should extend to short food supply chains which are impacted
by both types of policies and assess their impact on the rural economy. methodological framework
Proposals should investigate the contribution and impact of t he quality policy for assessing impacts
to the various objectives of the agricultural and rural development policies
ranging from social and territorial cohesion to consumer confidence. Costs WP4 Analysis of Existing
related to the policy and possible routes to improve its delivery should be Datasets
researched. Proposals should cover a large array of PDOs and PGIs, organic
products (including agriculture and aquaculture products), and short food WP5 Evaluation of the
supply chains based on regional sourcing. On food procurement policies, Economic, Social and
proposals should review existi ng practices, identify constraints to their Environmental Impact of EU
development, investigate how comm unities of practice and partnerships
involving a broad range of stak eholders can be utilised and shed light on its Food Quality Schemes
impact on territorial development. A large review of existing schemes should
allow elaborating good practices, decision tools and recomme ndations for
WP6 Evaluation of the
scaling up. Relevant data on short food supply chains should be gathered, Impact of Public Sector Food
which should allow the assessment of their contribution to the agricultural and Procurement Policies
rural economy. Relevant knowledge platforms should be set up. Research
should involve relevant categories of stak eholders and cover an appropriate WP7 Evaluation of the Impact
number of E U Me mber States, Associa ted Countries and Third countries. of Short Food Supply Chains
Proposals should fall under the concept of 'multi-actor approach'(1). This
action allows for the provision of financial support to third parties in line with WP8 Consumer analysis
conditions set out in Part K of the General Annexes.
WP9 Pilot Implementation
Expected impact:
* provide insight into the effects of the EU quality policy and public sector food and demonstration activities
procureme nt policies on sustainability and on the promotion of a healthy diet
* allow to better design and implement these policies and to foster their WP10 Policy and Practitioner
delivery to the overall sustainability of agriculture and the rural economy Recommendations and Tools
* clarify how these approaches, through the creation of ne w quality markets,
can foster the development of local food chains.
This shows
how the WPs
fit together to
connect each
type of activity
Heres the Evaluation Summary Report (ESR) for our proposal:
H2020-SFS-2015-2: Sustainable food chains through public policies: the
cases of the EU quality policy and of public sector food procurement
Strength2Food: Total score 13.5/15
Criterion 1 - Excellence
Score: 4.50 (Threshold: 3/5.00 , Weight: 100.00%)
The proposal addresses very well the objectives listed in the topic description,. The
objectives are clear and pertinent. Also, the link between objectives and the work
packages is very well developed.
The approach is very credible. The variety of the proposed methods is a strength as
quantitative and qualitative approaches (e.g. case studies, experiments and pilot actions)
are being used. Another strength is the coherence of the theoretical framework referring to
existing data and available literature.
The concept is sound. Several disciplines are brought together in order to develop case
studies covering a variety of food products (e.g. meat, dairy, fish, coffee). The proposal
contains strong features of the multi-actor approach, which is expected to promote a far-
reaching cultural change in the whole food chain.
The proposed work is ambitious and the planned duration of the project is appropriate to
allow the reaching of the outcomes. The proposal goes beyond the state of the art as
some new knowledge will be created, especially in relation to the integration of nutritional
and economic impacts of food quality schemes. The proposal is very ambitious regarding
its theoretical approach, however it contributes less directly to policy design. Another
shortcoming is that, it remains unclear how the social and environmental indicators will be
created, selected, weighted and combined.
Criterion 2 - Impact
Score: 4.00 (Threshold: 3/5.00 , Weight: 100.00%)
The proposal addresses well the expected impacts listed in the work programme under this
topic. However, two shortcomings are present. On one hand, the proposal focuses more on
quality schemes and value chain rather than on public procurement.
On the other hand, the proposal misses expertise from several member states of the EU where
public procurement programmes are prominent and thus can serve as a benchmark at European
level.
The proposal has the potential to enhance innovation capacity with creating a platform for novel
activities in rural areas.
The case studies on schools and canteens will produce innovative knowledge for public
procurement policies. However, a shortcoming is that the insights from other public procurement
schemes are not considered. [Non-school public procurement.]
The proposal foresees the active role of SME's that will support the competitiveness and growth
of the companies especially at the regional level. In addition, the proposal addresses these
issues at European level by analysing the export performance of food products.
The proposal illustrates environmental and socially important impacts related to the topic through
dedicated work packages. However a shortcoming is that the analyses of these aspects are not
explained in details. This concerns specifically indicators and data for analysing the territorial
cohesion and social capital.
The proposal includes a plan to disseminate and exploit project results in an effective way. The
measures to achieve dissemination and exploitation are well elaborated and described (e.g.
knowledge exchange platform, partners' profiles and pilot actions). Outcome-focused learning
workshops will be organized around the key findings of the project. Additionally, the
implementation of the Data Management Plan (DMP) will be supported by dedicated training
courses for project partners.
 Proposal - Evaluation Summary Report

Criterion 3 - Quality and efficiency of the implementation

Score: 5.00 (Threshold: 3/5.00 , Weight: 100.00%)

The presented work plan is very realistic. There is a clear link between the
aim of the various work packages and the main goals of the project. The
structure of each work package is described in a very effective and efficient
way, with an appropriate allocation of tasks.
Participants within the consortium are complementary at all levels of the
proposal; their expertise cover a very wide range of topics. The presence of
non-European partners additionally extends this coverage by including the
case studies on coffee and tea, which cannot be investigated in Europe.
The consortium members have long and very relevant experience in previous
EU projects and the presented management structure is very well elaborated.
Regarding the risk management, a detailed list exists, highlighting potential
risks management and related mitigation measures.
 Finding the right call
The next steps and tasks are now:
1.Analyse the text, breaking it down to the main
elements, catching the right words, phrases...

2.Group these elements into work packages

(WP)

3.Identify profiles of other partners needed for

the consortium
IPA Cross-border Cooperation under the Republic of Serbia

http://www.interreg-ipa-husrb.com/
Hungary Serbia border region the Programme area covers the following
counties (administratively referred to as NUTS III level or equivalent) in the
Hungary-Serbia border region: Csongrd and Bcs-Kiskun counties in Hungary,
West Baka, North Baka, South Baka, North Banat, Central Banat, South Banat
and Srem districts in Serbia.

The total EU contribution to the Interreg-IPA CBC Hungary-Serbia programme

(ERDF/IPA-Instrument for Pre-Accession Assistance) is 65,124,000 EUR.

15% co-financing
IPA Cross-border Cooperation under the Republic of Serbia

Eligibility
Eligible applicants are non-profit organizations governed by public or
private law for the purposes of public interest (except for the state-owned
road building companies);

Applicants must possess relevant previous cross-border cooperation

professional experience and must prove their financial and administrative
capacity to manage the relevant project parts;
IPA Cross-border Cooperation under the Republic of Serbia

Specific Objectives

Decreasing environmental risks (e.g. drought, flood, hail) and

preventing negative effects on quality of water bodies and nature
protected areas;
Increasing the capacities of border crossing and the connected
transport lines through promoting development of road transport and
use of sustainable transport modes (public transport, bicycle, water
transport);
Creation of commonly coordinated cross-border tourism destinations
based on the complementary local assets in order to ensure
sustainable development of tourism potentials;
Promoting co-operation activities in the field of culture, leisure, sport,
and nature protection;
Enforcing the growth capabilities and employment potential of SMEs
through the development and adaptation of new technologies,
processes, products or services (not open within the Strategic Call for
Proposals).
Cross-border Cooperation under the Republic of Serbia

2016
call
21.5 mil.
EUR
Cross-border Cooperation under the Republic of Serbia

Number of applications
Cross-border Cooperation under the Republic of Serbia

Application form and documents:

http://www.interreg-ipa-husrb.com/en/downloads-menu/application-
package-second-call-for-proposals/

HUSRB 2nd Call for Proposals;

HUSRB 2nd CfP Guidelines for Applicants;
HUSRB 2nd CfP Annex I of Application Form;
HUSRB 2nd CfP Annex II of Application Form;
Eligibility Rules of expenditures;
HUSRB 2nd CfP Annex I of GfA Model Subsidy Contract;
HUSRB 2nd CfP Annex II of GfA Model Partnership Agreement
HUSRB Users' Manual.

IMIS https://imis2014-2020.eu/imis-web/public#!foAppSrbLogin
 Key steps in project development

Project Idea Identification Project Consortium creation

Research and of funding environment Refining project
Analysis source folder and proposal; Proposal
Stakeholder Refining Customized Pre-evaluation of submission
Analysis project application project proposals
concepts, and form
profile

Create internal Identify relevant Create project Formalize

concept note funding programme environment partnership
Analyze work
Brainstorm about folder, download Integrate all work
programme and call
the stakeholders for proposals all reference packages
Create a Refine the concept documents, Make external
stakeholders note And create a joint pre-evaluation
register Refine your teams template and refine your
and organization's profile for writing your proposal
Contact potential
communication project proposal Register at EPSS
partners
strategy or PADOR and sim
H2020 - Project design and development

Create a Project environment folder into which you put:

H2020 documents relevant for the topic
Relevant policy documents
Background documents for the science
Relevant previous research publications
Guidelines for applicants
Evaluation criteria
Your proposal texts (each dated)
Supporting documents (letters of approval,
confidentiality agreements, ...)
H2020 - Project design and development

What goes into your Background documents folder:

Relevant policies
Work programme text(s)
Reference documents
Problem/challenge/market/industry analysis
Research results
State-of-the-art evidence (publications)
National/regional strategy documents
Other/previous relevant projects (especially FP)
Other evidence to support your statements
(figures/charts/diagrams/tables)
H2020 - Project design and development

What goes into your Proposal documents folder:

The Application form
Guidelines For Applicants (GFA)
Evaluation criteria relevant for the topic
Sentences, phrases and words from the reference
documents
Proposal texts, each clearly dated
Other partner text contributions
Relevant e-mails of information
Proposal Structure
 Where to find templates?
On the Participant Portal/How to Participate/Reference
Documents/Forms and Templates - pick the relevant action:
https://ec.europa.eu/research/participants/portal/desktop/en/fu
nding/reference_docs.html

OR when registering your proposal - under the relevant call

you can download the
Proposal template
(technical annex)

Be careful - templates are different for

CSA, IA, RIA, MSCA, PRIZES, ERC etc.
 Overall Proposal Structure

Every proposal consists of 2 parts:

Part A: forms an integral part of your proposal
- Administrative details (either pre-filled through submission
process or generated through PIC)
- Abstract short summary, max 2000 chrctrs with spaces;
objectives of the proposal, how they will be achieved, their
relevance to the work programme.
Part B: Contains the details of the work you intend to carry out.
Proposals must be submitted electronically, using the
Commissions Participant Portal (Tab: Submission service/start
submission)
 H2020 Proposal template
Section 1: Excellence
1.1 Objectives
1.2 Relation to the work programme
1.3 Concept and approach
1.4 Ambition
Section 2: Impact
This is the proposal 2.1 Expected impacts
template for RIA project 2.2 Measures to maximise impact
proposals, Overview of Section 3: Implementation
Part B: 3.1 Work plan Work packages,
deliverables and milestones
3.2 Management structure and procedures
3.3 Consortium as a whole
3.4 Resources to be committed
Section 4: Members of the consortium
4.1. Participants (applicants)
4.2. Third parties involved in the project
Section 5: Ethics and Security
5.1 Ethics
5.2 Security
 Page limits
For full proposals, the cover page, and sections 1, 2
and 3, together should not be longer than 70 pages.

All tables in these sections must be included within

this limit.
The minimum font size allowed is 11 points. The
page size is A4, and all margins (top, bottom, left,
right) should be at least 15 mm (not including any
footers or headers).
 Project development tools

Some examples now from our H2020 proposal Strength2Food:

Strengthening European Food Chain Sustainability by Quality

and Procurement Policy

H2020-SFS-2015-2: Sustainable food chains through public policies:

the cases of the EU quality policy and of public sector food
procurement

09:50
 Project development tools

Section 1 on Excellence starts with Objectives:

1.1 Objectives
Describe the specific objectives for the project, which should be
clear, measurable, realistic and achievable within the duration of the
project. Objectives should be consistent with the expected
exploitation and impact of the project.

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 Project development tools
1.1 Objectives [My emphasis in red only for this course]
The objectives of Strength2Food have been developed to ensure
that the Expected impacts of the Topic description will be fully
achieved and be measurable and verifiable.
To improve the effectiveness of EU quality policy and PSFP and to
stimulate SFSC, this project will provide the EU and its Member
States with evidence-based recommendations.
These recommendations will be implemented and verified through
innovative pilot actions.
Strength2Food will pay particular attention to developing appropriate
strategies and recommendations for disadvantaged rural areas,
which are those classified as less developed and transition regions
in EU regional policy for 2014-2020.
Strength2Food will identify and implement strategies for upscaling:
creating new and .....

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 Project development tools

1.2 Relation to the work programme

Indicate the work programme topic to which your proposal relates,
and explain how your proposal addresses the specific challenge
and scope of that topic, as set out in the work programme.

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This example shows how your proposal
text should address the needs of the topic:

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Add the Evaluation Criteria

77
 EXPLOIT the Project Background documents

ICT policy objective as stated in the WP

... we must all be able to obtain the skills needed to live and
work in the information age

Example of the adjustments you can make:

During the second year of the project 120 experts will be
trained in and obtain the skills needed to live and work in the
information age.

Make sure that your language is easy to understand!

 How to identify
potential consortium
leaders?
 Average H2020 consortium size and composition

12.2: (RIA) Research and Innovation Actions

11.8: (IA) Innovation Actions
7.7: (CSA) Coordination and Support Actions
1.1: SME instrument

HES: 4137 - 27.9% (7563)

Other: 1007 - 6.8% (1174)
PRC: 4977 - 33.5% (7212)
PUB: 942 - 6.3% (1360)
REC: 3781 - 25.5% (5196)

09:50
http://cordis.europa.eu/projects/home_en.html
 Find partners from previous projects
Find out which projects are or have been running in
your topic area:
Avoid duplication of work
Find out the main actors

Find out who in your country/region has experience

in EU FP Projects:
www.itconsult-eu.de/wbc
(FP7 Inventory of EU-funded projects in the WBC)
http://itconsult-eu.de/serbia/countries.asp
- Or through H2020 Online manual (Find partners or apply as individual)
which again directs you to
- Cordis

European Training Academy I

www.eutraining.info I info@eutraining.info
Example: H2020 Brokerage Events
Brokerage
Best
Practice
Profile
IPA Cross-border Cooperation under the Republic of Serbia

http://www.interreg-ipa-husrb.com/en/partner-search/aensys-informatics-ltd/
IPA Cross-border Cooperation under the Republic of Serbia

http://www.interreg-croatia-serbia2014-2020.eu/partner-search/
 Finding partners - possible options

Previous or ongoing projects (FP7, H2020), project success

stories
Colleagues, Business partners
Internal networks
Information days and other events
Public Partner Search: Cordis, IDEAL-IST, EEN..
Specific Support Actions (former WBC-INCO.NET, now DANUBE-
INCO.NET)
Scientific publications
Patent databases
Scientific conferences and seminars
The Internet!
 Criteria for selection

Expertise, interest and motivation

Results/achievements in the topic domains
Past experience in EU funded projects
Resources in general
Critical mass in the specific topic area
Access to local markets, contacts, influence,
outreach
Good command of English
Trust!
 Visibility
Developing a convincing profile to post on partner
search sites or hand out at brokerage days is a must.

It will give you visibility in a targeted, but also limited

way.
You have to ask yourself:
- Can potential partners find me ?
- Do you (or your institution) have a meaningful
website?
- In English ?
- With your contact data?
 Creating your profile
 YOUR PROFILE

You need to describe:

1. Yourself and your organisation
2. Your main H2020 interest
3. The main activities (+ skills, experience) of yourself
and your research group(s)
4. Your strengths & opportunities

One way is to develop a profile for Cordis (and a

partnership request) and then use/adapt this one for
any kind of partner search.
 Profile Development

Contact details, Organization details

Topic areas you are interested in H2020:
For example SME Instrument' or Science with and for
Society

Expertise description, skills and competences

Experience in EU funded (FP) projects (if applicable)

Research infrastructure of the organization (if applicable)

For universities/research institutions:

brief description of your research group (field of research/
education, size, resources, topics, etc.)
 Where and when to use your profile

1. In partner search facilities like CORDIS

2. At info days, brokerage events, networking events,
were you will meet potential partners
3. Whenever you find interesting persons through
your internet search

Your profile is like an extended business card, it

should be convincing, give the right amount of
information, be easy to read and leave a positive
impression about you.
 Register at CORDIS

1. Go to http://cordis.europa.eu/home_en.html and then to

Partners.
2. Under "Proposing project" or "Offering collaboration try to find
profiles in your research area.
Evaluate them, noting what you liked and what not, what was
missing.
Do the profiles give a clear picture of the person and the
organisation?
Is it clear what the person is offering?
https://cordis.europa.eu/partners/web/guest
An example that you should NOT follow
An example that is to the point
 Excellence in project proposal writing

A successful proposal for H2020 has to overcome many challenges

to get the money.

Writing a successful proposal needs the right philosophy to

overcome those challenges.
The philosophy is the same for every proposal!

So, you aim to master the philosophy for success.

09:50
 Excellence in project proposal writing

Your philosophy is to make your proposal the best.

To compete means beating the rest by making your proposal the

best - up at the top of the list.

Only if you convince the funding source that your proposal is the best will
they give you the money!
They will often fund only up to one proposal per topic.

So, coming second gets you no silver medal!!

09:50
 Excellence in project proposal writing

So, how do you make your proposal

the best?

The answer is illustrated

schematically on the next 2 slides:

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 Excellence in project proposal writing
These two slides illustrate the secret to success!

Here is the first:

09:50
 Excellence in project proposal writing

And here is the second:

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 Excellence in project proposal writing
So, your project needs to have significant impact.

That means you need to know how to convert this:

The format for a proposal that is going to fail -

The vertical axis is progress,

which determines final impact:

impact
Poor definition of starting point
(poor needs analysis).
Poor definition of how to get to
the finishing point
(description of activities).
start finish
Poor definition of finishing point
(poor impact analysis).
Time during the project
09:50
 Excellence in project proposal writing

Into this:

The format for a proposal that is going to succeed -

Your proposal has got

to be the one that gives
the best definition of
where you start from impact
where you will get to
how you will get there:

i.e. describing the

activities (the steps up start finish
the ladder) and giving
Time during the project
evidence of progress.

09:50
 Excellence in project proposal writing
Heres another criterion you need to satisfy:

It also has to give the best value for money!

impact An important
concept for
everyone to
cost understand!

start finish
Time during the project

If two proposals claim the same impact, the cheaper one

will get funded!

09:50
 Excellence in project proposal writing
And another criterion if you plan to do research:

It must also be world class competitive research!

Poor quality
science will
have a low
impact
impact!

start finish
Time during the project
H2020 will not fund poor quality research!
So, you must know that your research is good!
Only you can judge this!

09:50
 Excellence in project proposal writing

How do you get rid of the fog in the bars?

Inputs Project activities Outputs

Needs analysis Funders impact

State-of-the-art New resources
Stakeholder impact
Partner justification Activities
Beneficiaries
impact
Existing excellence
Existing capacity Sustainability

Existing resources Value for money

Your objectives
define outputs Publicity
Good track record

This is your project proposal!

09:50
 Excellence in project proposal writing
But how do you make it the best (to get the money)?

Four major problems have been evident in proposals I have

reviewed for EU-funded projects:

Irrespective of how intelligent they are, people are unable to read

and implement instructions!

Statements are made without any supporting evidence so

evaluators are not convinced.

Insufficient details are given of activities that will be carried out to

convince evaluators of impact.

The text of different parts of a proposal is not consistent so

evaluators get confused.

09:50
 Excellence in project proposal writing
Not sufficient detail:

Give sufficient detail to define the histogram bars. Compare these two
examples of training visit texts:

One of our young R&D scientists will spend one month in project year
1 at Institute X in Paris to be trained in how to use an ABC machine.

Needs Our institute currently has no ABC machine, though we plan to buy one in
analysis project Year 1, as it is essential to develop the diagnostic tests of Objective 4.
Thus, 1 of our talented scientists will analyse pasta DNA in the institute of Dr X
Activity in Paris for 1 month immediately before commissioning our ABC machine. Dr X
description has used ABC since 2001. She has 2 machines, one of which is regularly used
to train visiting workers. Upon return to our institute, the young R&D scientist will
Impact help commission the new ABC machine and give training in its use to others to
analysis ensure dissemination and sustainability of the newly-acquired expertise.

So, make sure you define the activities sufficiently to give the evidence
that objectives will be achieved.

09:50
IPA Cross-border Cooperation under the Republic of Serbia

Good examples

Joint development of curricula and teaching materials of

mechanical
engineer on MSc level
Project partners:
Univerzitet u Novom Sadu, Fakultet tehnikih nauka (University of Novi
Sad,
Faculty of Technical Sciences)
Szegedi Tudomnyegyetem (University of Szeged)
Project website / http://www.devmecur.com/
Project total budget / 165,560.00
Project EU funding (IPA) / 140,726.00

ALL PROJECTS
http://www.interreg-ipa-husrb.com/en/file/260/
 Excellence in project proposal writing

So, to summarise your philosophy for success:

1. Get rid of the fog in the two bars

2. Check all the evaluation criteria are implemented

3. If its research - make sure it is world class!!

4. Read and implement all the instructions

5. Give evidence for statements and enough detail

6. Make sure your proposal text is consistent

7. Make sure your proposal is good value for money

Then, your proposal will be the best, and .....

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 Workshop - Project proposal evaluation

Go to the folder Workshop proposal evaluation

You have 5 min to read the topic description

10 min to read proposal 1
10 min to read proposal 2

09:50
 Essential points to remember

Read and implement the instructions!

Provide evidence for your statements.
Give enough details to the activities.
Be consistent in what you say you will do.
Justify all your budget items.
Read and note the evaluation criteria.
Format your proposal to look nice.

09:50
 More tips

Learn EU strategic objectives and documents relevant for your proposal.

Read carefully the H2020 - Annotated Model Grant Agreement.
Read carefully all Call specific documents - and fully evaluate requirements.
Strictly follow the guide for applicants (Call, criteria, subcriteria, all
demands).
Propose innovative new solutions to significant problems.
Prepare carefully for writing - relevant data, facts, feasibilty of WPs, tasks
Quality of first impressions & clarity.

Put together your application from the point of view of the evaluator.
English has to be excellent good is not enough.
Ask help from experts.
 Questions and answers

Thank you for your attention!

Any questions? Email: info@euta.info

If you have a project idea you can schedule a meeting with EUTA team
or connect with us on Facebook, Linkedin, YouTube
European Training Academy EUTA www.euta.info
EUTA FB page https://www.facebook.com/EuropeanTrainingAcademyEUTA/

Some Useful Links:

CORDIS Partner Search http://cordis.europa.eu/partners/
EEN Technology transfer http://www.enterprise-europe-network.ec.europa.eu
The network of European NCP-SME http://www.ncp-sme.net/