MASTER DATA

COMPUTERIZED ACCOUNTING SYSTEM

PREPARED BY: LUISITO V. CORREA JR., CAT, CPA

BALIUAG UNIVERSITY
 Master data refers to the key information that describes
your customers, vendors, and leads as well as items that
your company buys and sells.

Each document created in SAP is constructed from smaller

reusable chunks of data called master data.

Creating documents from master data increases

productivity, ensures data consistency, and reduces errors.

MASTER DATA Company Data

 Business Partners

Addresses
Payment Terms
Price lists
Control Account

Items

Inventory Accounts
Warehouses
Item Groups
Item Properties
Price lists

TYPES OF MASTER DATA

 Master
Data

Business
Item
Partner

Purchase Warehouse
Vendor Customer Lead Sales Item Fixed Asset
Item Item

BUSINESS PARTNER & ITEM MASTER DATA

 Vendors Customers Leads

One or more control One or more control Leads do not have any
accounts for vendors accounts for effect on accounting.
customers

Possible Possible Possible

transactions transactions transactions
All purchasing All sales Quotations and orders
transactions transactions Sales
Sales opportunities
opportunities

BUSINESS PARTNER MASTER DATA

 Structure of the Business Partner Master Record

Business Partner Master Data

Header Data
Code Business Partner Type Account Balance
Name Deliveries
Group Orders
Currency Opportunities

General Contact Addresses Payment Payment Accounting Properties Details

Persons Terms & System

Telephone/Fax Name Bill to Address/ Payment House Bank Consolidating Up to 64 Text

Pay to Address Terms different
Active / Address Payment Control Business Photo
On Hold Ship to Discount Method Account Partner
with Dates Address Properties
Credit Limit Dunning
Contact Person
Partial Delivery Tax


ITEM MASTER DATA
 STRUCTURE OF THE ITEM MASTER RECORD

Item Master Data

General Area
Item Number Bar Code Type of Item
Description
Item Group
Prices

General Purchasing Sales Inventory Planning Properties Details

Manufacturer Purchasing Sales Unit of Costing Method Planning System Up to 64 Text

Units Measurement different
Shipping Type of Warehouses Procurement Items Properties Photo
Measurement Tax Information Method
Serial and Stock Quantities
Batch Numbers Customs Group Dimensions Order
Cost Price Information
Valid / On Hold Tax Information
with Dates Lead Time
Dimensions


 One can show all the inventory items inside the master data list
by placing an asterisk (*) in the item number (*) in the BP Code
field.
You can do a wild card search by placing the asterisk (*) before,
after or in the middle of the word that you want to search. The list
would show all items that contains the particular string that you
used.
You could also find specific information by typing in the word or
number that you are looking for in the particular field.

SEARCHING THE MASTER DATA LIST

 Items Master Data

Purchased Item
Item Number *
Description Sales Item
*ball WH Item
Item Type
Item Group Fixed Assets
Example:
Price List
Searching for all
items containing
*ball in the
Purchasing Data
description
Regular Vendor
Mfr Catalog No.
Purchasing UoM
Items per Purchase Unit
......
.......

Searching for an item with a

specific catalog number

FINDING ITEM MASTER RECORDS

 Go to Business Partner module the choose Business Partner Master Data

Go to Inventory module then choose Item Master Data

Press Ctrl + A or select icon in the tool bar to change from Find mode to
Add mode.

Enter the necessary information.

Click Add

CREATING MASTER DATA

 Fasttrack IT Academy, 2015, Basic Business Process using SAP Business One
Fasttrack IT Academy, 2015, Quick Guide to Accounting Information System
www.sap.com

REFERENCES