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Time Management

PRESENTED BY
What do we call time
management?

Time Management can be defined as the process of skillfully


applying time to finish and perfect a specific activity within time
constraint (Harris, 2008, p.22).
Time Management includes:

Setting goals
Prioritizing those goals
Deciding how much time to allocate to specific tasks
Adjusting plans as they change
Revisiting the goals and priorities regularly
Observing results
The Time Management Matrix by
Steven R. Covey

The Covey time management grid can help person to


manage their available time more efficiently. Coveys
matrix allows individuals to organize their priorities
much better than before.
Coveys Matrix Grid
This concept includes using four quadrants to determine the
priority of a task was introduced by Steven Covey through his
book, The Seven Habits of Highly Effective People.
Let us go through some benefits
of time management:

TimeManagement makes an individual


punctual and disciplined.
Benefits

One becomes more organized as a result


of effective Time Management.
Benefits

Research says that individuals who


accomplish tasks on time are less prone
to stress and anxiety.
Benefits

Effective
Time Management boosts an
individuals morale and makes him
confident.
Benefits

Time Management enables an individual


to prioritize tasks and activities at
workplace.
Dr Mallary tytel, president of healthy Workplace in Bolton,
Connecticut categories barriers to effective time management as
either internal or external factors.
Internal factors include discipline and procrastination
external barriers include factors such as workload, Job and
workplace constraints and availability of resources
RESULTS OF SURVEY

Percentage of Persons Who:


Do Tasks in Orderof TheirImportance

Sometimes 20%

Rarely 10%

Always 15%

Frequently 55%

0% 10% 20% 30% 40% 50% 60%

Percentage of Sample
Percentage of Persons Who:
Try to Complete One TaskBefore Going on tothe Next

Sometimes 5%

Rarely
0%

Always 20%

Frequently 75%

0% 10% 20% 30% 40% 50% 60% 70% 80%

Percentage of Sample
Percentage of Persons Who:
Set Specificand ClearlyDefined Goals

20.00%

5.00%

10.00%
65.00%

Frequently Always Rarely Sometimes


Percentage of Persons Who:
Keep to Schedule So Objectives areAchievedon Time
70%

60%
60%

50%

40%

30%
25%

20%

10%
10%
5%

0%
Frequently Always Rarely Sometimes
How is time management
important locally, regionally
internationally ?
How is time management
important locally, regionally
internationally ?

A study done by Harvard Business Review has shown


that in most large organizations, employees are left on
their own to figure out how to manage their time in a
way that will also reduce stress.
How is time management
important locally, regionally
internationally ?

A study done by Harvard Business Review has shown


that in most large organizations, employees are left on
their own to figure out how to manage their time in a
way that will also reduce stress.
ICE BREAKER
How can an understanding of
time management impact the
workforce ?
It can have a big importance on whether you will be
successful or not and this applies to whatever industry you
are in.
Some aspects which make time management are listed as:
How can an understanding of
time management impact the
workforce ?
Setting Priorities and Goals
Elimination of Procrastination
Development of good Employees
Reduction of Stress and Negativity
How time management will
enhance/ contribute to professional
development.
Professional development is the ability to improve and
increase the capabilities of staff through access to
education and training opportunities in the workplace
How time management will
enhance/ contribute to professional
development.
It will:
Increase the productivity of employees.
Employees will know how to balance personal and
professional life.
Increase the quality of work.
Reduce stress on employees.
Bibliography
American Chemical Society. (2017, March 9). Professional Development that Makes a Difference: Communication
Skills, Networking, and Time Management. Retrieved October 3, 2017, from https://www.acs.org/content/acs/en/acs-
webinars/professional-development/pro-difference.html
Andrews, A. (2014, November 12). Why is Time Management Important at Work.
Retrieved October 10,2017, from https://www.activia.co.uk/blog/why-is-time-management-important-at-work
Archer, J. (2013, March). How to Improve Time Management Skills for a Professional Role. Retrieved October 3,
2017, from http://work.chron.com/improve-time-management-skills-professional-role-3009.html
Bhugra, D. & Howes, O. (2007) Handbook of Psychiatric Trainees RCPsych Publications
Covey, S. (1990) The Seven Habits of Highly Effective PeopleFireside
Fleming, I. (2011) The Time Management Pocketbook 6thedition, Management Pocketbooks
Garten, E., (2017, April 06). Employees Burnout Is a Problem with the Company, Not the Person. Retrieved from
https: //hbr.org/2017/04/employee-burnout-is-a-problem-with-the-company-not-the-person
Harris, J. (2008) Time Management 100 Success Secrets: The 100 Most Asked Questions on Skills, Tips, Training,
Tools and Techniques for Effective Time Management Lulu Publications
Hutchinson, M. (2017). Jamaica Management guide. Retrieved from
http://www.commisceo-global.com/management-guides/jamaica-management-guidelines
Miller, R. (2017, February 21). How Time Management Skills Can Affect Your Career. Retrieved 0ctober 6, 2017, from
https://www.sandler.com/blog/how-time-management-skills-can-affect-your-career
Swain, K. Five Good Effects of Time Management in Workplace. Retrieved October 10, 2017, from
http://work.chron.com/five-good-effects-time-management-workplace-27491.html
Zeller, D. (2008) Successful Time Management for Dummies For Dummies