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Workplace Safety and

Health Program

Chapter 3
What is a workplace safety and health program?

What criteria must the program meet?

Why have safety and health programs?

What is internal responsibility for safety & health?

How should you set up your program to be effective?

How should you develop your program?


What is a workplace safety and
health program?
A workplace safety and health program is a definite
plan of action designed to prevent injuries and
occupational diseases.
Effective workplace safety and health programs have
been proven to reduce injuries and illnesses in the
workplace, and it is the basis for all safety and health
activities.
Simply, it is a master plan to:
1. Identify and control hazards before they cause injuries or
illnesses; and
2. Respond to emergencies.
An effective safety and health program benefits all
workplaces.
What criteria must the program
meet?
Safety and health programs need to be workplace
specific. A program developed for one workplace
may not meet the needs of another.
To be effective, a workplace safety and health
program needs the active support and commitment
of senior management. Doing the job safely must
be as important as doing it efficiently and
effectively.
The workplace safety and health program needs
worker involvement. It must be developed in
consultation with your workplace safety and
health committee.
Everyone must be held accountable for carrying
out his or her responsibilities for making the safety
and health program succeed.
What criteria must the program
meet? CONT............

Each of the programs elements must be in writing.


The program must also address the safety and
health of contractors, contracted employer(s) or
self-employed person(s), and their workers.
The program must be effectively communicated to
all employees.
A safety and health program is a living thing that
should be constantly adapted, evaluated, and
enhanced to make the workplace safer.
What criteria must the program
meet? CONT............
In short, to be effective, your program must:
1. be workplace specific
2. have commitment from the employer and
senior management
3. have input from the workers
4. assign clear responsibilities and
accountabilities
5. have an evaluation mechanism
6. be available and effectively communicated
Why have safety and health
programs?
A good workplace safety and health program can
reduce incidents, injuries, and illnesses.
A good program demonstrates the employers
commitment to leadership and to protecting the safety
and health of employees.
A good program shows the employer is serious about
making safety and health a core value in the
organization and building it into all operations
throughout the organization.
A good program provides both an internal and external
motivation to continuously improve.
A good program allows you to clearly state who is
responsible for what within your organizations safety
and health system.
Why have safety and health
programs? CONT............
A good program can make your organization more effective
because:
1. the principles of a safety and health program can often be
applied to production, quality control, and other areas;
2. more and more organizations require contracted
employer(s) or self-employed person(s) to have effective
safety and health programs in order to qualify for bids.

A good safety and health program can significantly reduce costs


from:
1. harm to people and damage to property
2. retraining and replacement costs
3. lost or delayed production
4. reduced competitiveness
5. increased insurance costs
6. fines and legal costs
7. damage to reputation and resulting lost business
What is internal responsibility for
safety and health?
The Workplace Safety and Health Act support
every workers right to a safe and healthy
workplace. It grants three important rights to
workers:

The right to know about workplace hazards, including


how to identify hazards and protect themselves from
those hazards; and about the rights afforded to workers
under the Act.
The right to participate in decisions related to workplace
safety and Health.
The right to refuse work believed by the refusing worker
to be in danger.
How should you set up your
program to be effective?
Write a policy that demonstrates your commitment.
Have adequate systems to identify and control hazards.
Identify what people, resources, and procedures are needed to
deal with emergencies.
Prepare a statement of responsibilities for safety and health (who
is responsible for what).
Schedule regular and surprise planned inspections.
Develop plans to control chemical and biological hazards.
Develop procedures to safeguard safety and health when
contracted employers are brought in to do certain work.
Develop training plans for workers and supervisors.
Develop a procedure to investigate incidents, dangerous
occurrences, and refusals to work.
Develop ways to involve workers in the program.
Regularly evaluate and revise your program.
How should you develop your
program?
Make your workplace safety and health program workplace
specific so it will work for you. Here are some suggestions:

Show commitment
Workplace safety and health programs cannot succeed
without the commitment of the employer and all levels of
management. This involves:
taking leadership in preparing and running the program
being involved in all safety and health activities
showing leadership in action and words
making safety and health part of the organizations culture
communicating regularly with employees about safety and
health
continuously evaluating and improving the program
How should you develop your
program? CONT............
Involve employees
An effective program needs the experience and knowledge of
employees. Start with a planning meeting. Involve the
employer, senior managers, and the committee. The meeting
should:

confirm everyones commitment to the safety and health program


set out how employees will be involved
decide how employees will be told that a program is being
developed

Hold meetings to tell employees about the program. Provide


details at follow-up meetings. If you already have a safety and
health program in place, take the opportunity to review it with
the workplace safety and health committee to see if the
program can be improved.
How is a program developed?
Write a policy that demonstrates
your commitment
What is a policy statement?
What principles should be in the policy statement?
Who should know about the policy?

What is a policy statement?


A workplace safety and health policy is a statement
of principles and general guidelines that govern your
safety and health actions. It tells workers, suppliers,
contracted employer(s) or self-employed person(s),
prime contractor, and clients about the
organizations commitment to safety and health. It
should include:
Your policy statement must:
1) Be written, communicated, and posted.
2) Be understood by workers.
3) Be clear about who is responsible and accountable.
4) Identify and allocate resources for implementing the
policy.
New workers must be made aware of the
policy statement during orientation. Suppliers,
contracted employers/self-employed persons
and clients should be told about the statement
and any sections of the program relevant to
their work.
What principles should be in the
policy statement?
Principles of safety and health that often appear in
policy statements include:

working in a safe and healthy way is a condition of employment


safety and health is everyones responsibility
everyone is accountable for their safety and health performance
safety is as important as production, quality, and cost control
all hazards will be identified and controlled
safety and health education will be consistent and ongoing
safety and health meetings will be held regularly
regular workplace inspections will be conducted
all accidents and near accidents will be reported and
investigated
Example:
Workplace Safety and Health Policy
What is safety and health?
Safety and health is an integral part of our companys work.
It is part of our operations and is there to protect our
employees, clients, property, the environment, and the
public.

Why is safety and health important to the company?


There are many costs to incidents and unsafe work
practices. The greatest costs are human costs. By protecting
our employees, we are also protecting their friends, families,
fellow workers, management, the public, and the
environment from the far-reaching effects of serious
accidents.
In addition to protecting lives, our safety and health program
contributes to employee morale and pride because our
employees participate in identifying safety needs and in
developing safe work procedures.
What are the alternatives to safety
and health?
Employees and contracted employer(s) or self-employed
person(s) who knowingly violate safety and health rules may face
disciplinary action, dismissal or legal action.

Who is responsible?
Everyone employed by this company is responsible for
maintaining the safety and health program.
Managers and supervisors are responsible for identifying safety
and health needs, communicating safety and health hazards,
investigating hazardous conditions and incidents, providing
training, supplying or wearing appropriate personal protective
equipment, and ensuring all equipment is properly maintained and
meets legislated safety and health standards.
All company employees, and others on company work sites, are
responsible for obeying all safety and health rules. By fulfilling our
safety and health responsibilities, everyone who works for our
company will share the benefits of a safe workplace.