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This document provides an overview of budgetary accounts and the budget process in the Philippines. It defines key terms like appropriations, allotments, obligations, and describes the various accounting systems used. It also outlines the budget cycle including preparation, authorization, execution, and accountability. Budget documents like the Financial Plan, Physical Plan, and Monthly Disbursement Program are summarized. Guidelines around the Allotment Release Program and validity of appropriations are also covered at a high level.
This document provides an overview of budgetary accounts and the budget process in the Philippines. It defines key terms like appropriations, allotments, obligations, and describes the various accounting systems used. It also outlines the budget cycle including preparation, authorization, execution, and accountability. Budget documents like the Financial Plan, Physical Plan, and Monthly Disbursement Program are summarized. Guidelines around the Allotment Release Program and validity of appropriations are also covered at a high level.
This document provides an overview of budgetary accounts and the budget process in the Philippines. It defines key terms like appropriations, allotments, obligations, and describes the various accounting systems used. It also outlines the budget cycle including preparation, authorization, execution, and accountability. Budget documents like the Financial Plan, Physical Plan, and Monthly Disbursement Program are summarized. Guidelines around the Allotment Release Program and validity of appropriations are also covered at a high level.
ACCOUNTS Section 29 (1), Article VI of the 1987 Constitution provides, No money shall be paid out of the Treasury except in pursuance of an appropriation by law. Accordingly,it may be said that acccounting for budgetary accounts formally commences upon enactment of the General Appropriations Act (GAA), which contains the legal authorization to use public money for the various programs, activities and projects of the National Government. Department of Budget and Management (DBM) -The approved appropriations are, in turn, the bases of the DBM for issuing allotments or the authority of government agencies to incur obligations or enter into commitments to spend government funds. ACCOUNTING SYSTEMS General Accounting Plan(GAP) -shows the overall accounting system of a government agency/unit. It includes the source documents, the flow of transactions and its accumulation in the books of accounts and finally the conversion into financial information/data presented in the financial reports. The following accounting system: 1. Budgetary Accounts System 2. Receipt/income and deposiit system 3.Disbursement system 4. Financial reporting system The National (Government) Budget -is a plan for financing the government activities for a fiscal year prepared and submitted by responsible executive to a representative body whose approval and authorization are necessary before the plan can be executed.
- in other words, it is the financial blueprint of a country's development
plan. Form and contents of the National budget Section 22, Article VII of the Constitution of the Philippines provides that : The President of the philippines shall submit to Congress within 30 days from the opening of every regular session, as the basis of the General appropriations bill, a budget of expenditures and sources o financing, including receipts from existing and proposed revenue measures. Fundamental principles of fiscal operations P-ublic Treasury G-overnment funds or property T-rust funds F-iscal responsibility D-isbursements or disposition C-omplete Documentation A-ll laws and regulations G-enerally accepted principles and practices of accounting Kinds of Budget 1. As to Nature a. Annual Budget b. Supplemental Budget c. Special Budget 2. As to Basis a.Performance Budget b.Line-item Budget 3. As to Approach and Technique a. Zero-based Budgeting b. Incremental Approach Balanced Budget - It is a budget where the proposed expenditures are equal to or less than the estimated revenues.
Performance-Informed Budgeting (PIB)
-It is a budgeting approach that uses performance information to assist in deciding where the funds will go. Performance information includes the following: 1. The purpose for the funds required. 2. The outputs that would be produced or the services that would be rendered. 3. The outcomes that would be achieved by the outputs and/or services. 4.The cost of the programs and activities proposed to achieve the objectives. Budget Cycle 1. Budget Preparation 2. Legislative Authorization(Budget legislation) 3. Budget Execution and Opertion 4. Budget Accountability 1. Budget Preparation
-This covers estimation of government revenues, the
determination of budgetary priorities and activities within the constraints imposed by available revenues and by borrowings limits, and the translation of approved priorities and activities into expenditure levels. Documents of Presidents Budget 1. PBM 2. BESF 3. NEP 4. Details of selected Programs and Projects 5.Staffing Summary 2. Legislative Authorization (Budget Legislation)
- It is the second phase of the budget process relative to
the enactment of the General Appropriation Bill based on tje budget of receipts and expenditures,generally, submitted by the President of the Philippines within 30 days from the opening of its regular session,as the basis of the General Appropriation Bill. 3. Budget Execution and Operation
-The third phase of the budget process covers the various
operational aspects of budgeting, thus making budgeting as one of the principal tools of management control to ensure that public funds are spent only for the specific purposes for which they are intended. 4. Budget Accountability
-The budget process, of course does not end when
government agencies spend public funds: each and every peso must be accounted for to ensure that is used properly, contributing to the achievement of socio-economic goals. This phase happens alongside the Budhey Execution phase. Through Budget Accountability, the DBM monitors the efficiency of fund utilization, assesses agency performancr and provides a vital basis for reforms and new policies. Conduct of the Agency Performance Review
Consistent with performance-based budgeting, a quarterly
evaluation of the agency performance shall be conducted by DBM by comparing agency plans and targets per BEDs In case of delays in programs/ project implementation, the agency shall develop a detailed cat-up plan remedial action to reflect the specific measures to be implemented that will lessen the impact, if not resolve, the identified budget execution problems. Budgetary Accounts 1. Appropriation 2.Allotment 3.Obligation General Appropriations Act 2014 To facilitate the swift and efficient implementation of the government administration's expenditure program, the Department of Budget and Management phased-out the Agency Budget Matrix and Special Allotment Release Orders from the budget process starting 2014. Budget Execution Documents (BEDs) 1.BED No.1: Financial Plan(FP) 2.BED No.2: Physical Plan (PP) 3.BED No.3: Monthly Disbursements Program(MDP) -Notice of Cash Allocation (NCA) -Cash Disbursement Ceiling (CDC) -Non-Cash Availment Authority (NCAA) 4.BED No.4: Annual Procurement Plan for Common-Use Supplies and Equipment (APP-CSE) BUDGETARY ACCOUNTS 1.Appropriation 2.Allotment 3.Obligation Budgetary Accounts System -According to National budget Circular (NBC) No. 556 dated January 5, 2015, the Allotment Release Program (ARP) shall serve as the ceiling for the aggregate allotment releases during the year from all sources. Budget Execution Documents(BEDs)
1. BED No.1: Financial Plan (FP)
- This document shall include the comparative obligation
levels for the budget year and current year, such as: the targeted commitments/obligations per NEP for the budget year 2.BED No.2: Physical Plan (PP) - This document shall consist the performance indicators and targets of department/agency.
3. BED No.3:Monthly Dusbursement Program (MDP)
-This shall be used by DBM as basis for determining the monthly level of NCAs/ other disbursement authorities to be used to national government agencies, such as: NCA CDC NCAA 4.BED No.4: Annual Procurement Plan for Common-Use Supplies and Equipment (APP-CSE) - this shall reflect the monthly quantity and cash equivalents by items categorized into: Available at Procurement Service Stores, and other items not available at Procurement Service but regularly purchased from other sources. Budget and Financial Accountability Reports (BFARs)
The following reports/documents are required for submission to the DBM
and COA: 1. Quarterly Physical Report of Operations(QPRQ) - BAR No.1
2.Statement of Appropriations, Allotments, Obligations, Disbursements
and Balances (SAAODB)- FAR No.1 Fund Authorization Major Financial Output (MFO) Program/Activity/Project (PAP) Major Programs/Projects 3.Summary of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures (SAAODBOE)-FAR NO.1-A
4.List of Allotments and Sub-Allotments (LASA)-FAR No. 1-B
5. Statement of Approved Budget,Utilizations,Disbursements and Balances
(SABUDB) - FAR No.2 (for Off-Budget Fund)
6.Summary of Approved Budget,Utilizations, Disbursements and balances by Object
of Expenditures (SABUDBOE) - FAR No. 2-A ( for Off-Budget Fund)
7.Aging of Due and Demandable Obligations (ADDO) - FAR NO.3
8.Monthly Report of Disbursements (MRD) - FAR NO.4
9.Quarterly Report of Revenue and Other Receipts
(QRROR) - FAR No.5 The lower operatzing units The regional office The agency central office GENERAL GUIDELINES The Allotment Release Program (ARP), which determines the level of allotment releases for a given fiscal year, is composed of the following: Obligations incurred Obligations authorized as overdraft Special allotment release order (SAROs) issued from the beginning of current year to the effeciency date of the current General Appropriation Act Releases from the unprogrammed fund (UF). Allotment releases from the multi- user special purpose funds (SPFs) such as: Calamity Fund, Contingent Fund, E- government fund, international commitment fund, miscellaneous personnel benefit fund, national unification fund, priority development assistance fund, and pension and gratuity fund shall be over the agency allotment release program. Validity of appropriation Personnel Services (PS) until the end of the current year Maintenance and other operating expenses(MOOE) and capital outlays (CO) until the end of the following year. Continuing appropriation of the previous year for MOOE and CO under RA 10633 until the end of the current year Supplemental budget for MOOE and CO appropriation under RA 10652 until the end of the current year. The deadline for submission of Special Budget Request(SBR) for release chargeable against this source shall be on February 13, 2015. All programmed Automatic Appropriations for PS, MOOE and CO shall be available for release and obligation up to the end of the current year only Guidelines on the release of dibursement authorities
1. Release of notice of cash allocation (NCA)
2. Release of non- h availment authority (NCAA) 3. Release of cash disbursement ceiling (CDC) Common Fund System The common fund system policy (for use of personnel services, maintenance, and other operating expenses, capital outlays and financial expenses without realignment ) shall continue to be used.