Practical

Powerpoint

Mr. Mahnnie Q. Tolentino, MMIT

Microsoft Office Specialist
 What’s in the PowerPoint window?
•

Microsoft PowerPoint creates slide shows that can be

presented the following ways:
–

On a Computer
–

Via a Projection device

–

Printed on transparency film

–

Converted to HTML to be viewed through a Web

browser

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 What’s in the PowerPoint window?
•

To start PowerPoint:
–

Click Start
–

Click All Programs

–

Click Microsoft Office

–

Click Microsoft Office PowerPoint 2010

•

PowerPoint window includes several work areas

called “panes”

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 What’s in the PowerPoint window?
•

When presentation is opened in Normal View:

–

Current slide is displayed on right pane

–

Slides and Outline tabs in left pane

–

Panel near bottom provides space for speakers

notes
•

Use scroll bar or Previous Slide and Next Slide

buttons to move from one slide to another

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 What’s in the PowerPoint window?

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 How do I create a presentation?
•

To create a presentation, select a theme

–

Professionally selected slide color schemes, fonts,

graphic accents, and background colors
•

PowerPoint applies the theme to every slide

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 How do I create a presentation?

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 How do I create a presentation?
•

PowerPoint presentations are saved with .pptx

extension
•

As presentation is built, save frequently

•

All slides are saved in same file

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 How do I create a presentation?
•

To change theme selection:

–

Click Design tab

–

Click any theme to apply new theme to all slides

•

To change only one slide or a select group:

–

Select slides
–

Right-click a theme in the Themes group

–

Select Apply to Selected Slides

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 How do I create a presentation?
•

To change background color:

–

Click Design tab

–

Click Background
–

Choose style from the drop-down list

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 How do I add a slide?
•

New Slide button adds a slide to presentation

•

PowerPoint gives you a choice of slide layouts

•

Most slide layouts include at least one placeholder, in

which text or graphics can be entered
•

Title Slide layout is typically used for first slide

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 How do I add a slide?
•

Use the Blank layout if you don’t like the predefined

slide layouts
•

Use the buttons on the Insert tab to add placeholders

for text boxes
•

Resize a placeholder by using its sizing handles

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 How do I add a slide?
•

Text may be entered on slides in Outline tab entry

area when slide show is in Normal View
•

Edit text, like word processor, with editing keys

•

Rearrange items by dragging to new locations

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 How do I add a slide?

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 How do I add a bulleted list?
•

To present a list of bulleted or numbered points, use

one of the following layouts:
–

Title and Content

–

Two Content
–

Comparison
•

Bulleted lists focus audience’s attention and should

be brief
•

Numbered lists help audiences focus on sequences,

priorities, and rankings

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 How do I add a bulleted list?
•

Click Number to have list numbered

•

A new bullet or number is added to the list each time

you press the Enter key
•

Pressing Backspace key will remove a bullet or

number
•

Click Bullets button on Home tab to remove

unwanted bullets.

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 How do I add a bulleted list?
•

To create sub-bullets, use Increase List Level button

on Home tab
•

Animation effects can be added to make bulleted

items appear one by one
•

Bullets are an effective overview or summary

–

Use a maximum of five to seven per slide

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 How do I add a bulleted list?

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 How do I add a graphic?
•

Graphics add visual interest to your slides

•

Select a slide layout with media content from the

New Slide drop-down list
•

You will replace the placeholder with a graphic

•

To add clip art:

–

click Insert Clip Art button

–

click a graphic from the Clip Art task pane

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 How do I add a graphic?
•

The Clip Art task pane includes a search tool to look

for clip art:
–

Enter a search specification in the Search text box

–

Click Go button
•

To add a photo or scanned image:

–

Click Insert Picture button displayed in slide’s

placeholder
–

When Insert Picture dialog box appears, use it to

specify picture’s location, folder, and file name
•

To delete a graphic, select it, then press Delete

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 How do I add a graphic?
•

SmartArt can be inserted to depict organizational

charts and processes
•

Insert pictures, clip art, or SmartArt into any layout,

even with no graphic placeholder:
–

Click Insert tab

–

Click Picture, ClipArt, or SmartArt

•

Use sizing handles to position and size graph

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 How do I add a graphic?

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 How do I add a chart?
•

PowerPoint provides slide layouts containing chart

placeholders
•

Use placeholder’s Insert Chart button to add bar

chart, line chart, or pie chart
•

Chart displays sample data in a datasheet which you

change to reflect your data

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 How do I add a chart?
•

Some slide layouts provide an area for large chart,

others accommodate smaller chart plus bullets or
other text
•

You change the sample data by clicking on column

headings, row labels, and value data:
–

Click each cell containing sample data

–

Replace with your own labels or numbers

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 How do I add a chart?
•

To delete sample data in datasheets columns or rows:

–

Select cells
–

Press Delete key

•

Use scroll bars to view additional rows and columns

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 How do I add a chart?
•

To move data:
–

Select cells
–

Right-click to display shortcut menu

–

Click Cut
–

Right-click cell where data is to be moved

–

Click Paste on shortcut menu

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 How do I add a chart?
•

To insert row:
–

Right-click cell where row is to be inserted

–

Click Insert on shortcut menu

–

Click Table Rows Above

•

Steps to delete row or column are similar except use

Delete option on shortcut menu

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 How do I add a chart?

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 How do I add a table?
•

Use the Table icon on any new slide layout

•

Enter data into rows and columns of table

•

The Table Tools Design and Layout contextual tabs

appear when the table is inserted

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 How do I add a table?
•

Use the buttons on these tabs to:

–

format the table borders

–

add color shading to cells

–

adjust the alignment of text

•

To add text to a cell:

–

Click inside cell

–

Type your text

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 How do I add a table?

To add graphic:
Click cell
Click Insert tab
Select Picture or Clip Art
Select file
To adjust height or width of cells:
Position pointer over dividing line
Pointer changes to or shape
Drag dividing line to correct position
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 How do I add a table?
•

To insert rows:
–

Click cell where you want to insert

–

Click Insert Above or Insert Below from the Rows

& Columns group on the Table Tools Layout
contextual tab
•

Insert a column in the same manner

•

Delete a row or column by using the Delete option

from the Rows & Columns group on the Table Tools
Layout contextual tab

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 How do I add a table?

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 How do I work with multimedia
elements such as videos?
•

You can launch an audio or video segment from a

PowerPoint slide
–

Audio clips most frequently added as sound

effects
–

Videos are typically Flash, ASF, AVI, MPEG, and

WMV
–

Can play MOV if QuickTime player is installed

–

PowerPoint does not support clips from DVDs or

other commercial films

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 How do I work with multimedia
elements such as videos?
•

To stop a movie during a presentation, click it

•

PowerPoint offers Video Tools for adjusting the way

movies appear on slides and play during
presentations
–

Click the movie window and then select the

Format or Playback tab
•

Movies play within the movie window on the slide

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 How do I work with multimedia
elements such as videos?
•

Change the size of the movie window with the sizing

handles
•

Configure a movie to fill the screen when it plays

•

You can hide the movie window

•

Additional settings on the Playback tab allow you to

set a movie to loop until you stop it or rewind after it
is played

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 How do I work with multimedia
elements such as videos?

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 Can slides include Web links?
•

PowerPoint slides can contain links to Web sites

–

Enter the URL

–

Clicking the hyperlink opens the page in a browser

•

When the Insert Hyperlink dialog box is open, you

can click the Browse the Web button to find a Web
page and insert its URL

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 Can slides include Web links?
•

Make sure to test your hyperlinks before you present

•

You can create links to:

–

Other slides in the same or another presentation

–

E-mail addresses
–

Various files

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 Can slides include Web links?

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 How do I view a slide show?
•

The objects you see on your screen as you create a

presentation, such as the ribbon and other objects,
will not show during your presentation
•

Switch to Slide Show view when ready to see how

your audience will view your presentation
•

The slide show starts with the current slide, so move

to the first slide before starting your presentation

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 How do I view a slide show?
•

Use buttons in lower-left of slide to:

–

Navigate through slides

–

Write on slide with pen or highlighter

–

Switch to another program presentation

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 How do I view a slide show?
•

Navigation through the slides can be accomplished

by:
–

pressing the left mouse button to display the next

slide or bullet
–

pressing the right arrow key or N key to display the

next slide or bullet
–

pressing the left arrow key or the P key to move

the previous slide or bullet

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 How do I view a slide show?
•

Right-click a slide to select a specific slide to display.

Click Previous to go back one slide.
•

Press the Esc key to end a slide show and return to

PowerPoint.
•

It is good practice to preview your presentation and

to rehearse your speech before you present it to an
audience.

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 How do I view a slide show?

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