All About Me at CN

Onboarding Overview
Non-unionized employees
Canada
CN’s History

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CN’s History

- Paul Tellier

- (IC)

- (WC)

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CN’s History

• CN acquires Elgin, Joliet &

Eastern (EJ&E)

• Luc Jobin became President and

Chief Executive Officer of CN in
July 2016.

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5
What CN Stands For

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What our values mean

Demonstrating and promoting Challenging and improving existing

exemplary conduct practices and processes

Taking responsibility and holding Working collaboratively and enabling

others accountable others to achieve common goals

Treating others fairly and respectfully,

welcoming diversity of opinions and making people feel valued

Doing what’s right and taking charge

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The Organization
Executive

Mike Cory Sean Finn Luc Jobin Ghislain Houle JJ Ruest

EVP – Operations EVP – President and CEO EVP – Finance EVP – Sales and
Public Affairs, Marketing
Law & Security

Scott Daniels Janet Drysdale

Serge Leduc Kim Madigan
Sr VP Strategy & VP – Corporate
Sr VP – IT VP – Human 8
Innovation Development
Resources
The Organization
Operations

Mike Cory
Operations

Doug Ryhorchuk John Orr Martin Guimond

Michael Farkouh
Western Region Southern Region Multimodal Operations
Eastern Region

Shauntelle Paul
Mack Barker David Ferryman Mitch Beekman
Assistant Vice- 9
Network Operations & Planning Engineering Safety & Sustainability
President
The Organization
Sales & Marketing

JJ Ruest
Sales and Marketing

James Cairns Doug MacDonald Fiona Murray Keith Reardon Alexandre Brisson Mark Lerner
Petroleum & Bulk Industrial Intermodal Multimodal Corporate
Chemicals Products Innovation Marketing
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The Organization
Corporate Services

Sean Finn
Corporate Services

Olivier Chouc Stephen Covey Paul Deegan Cristina Circelli

Law CN Police & Security Public & Secretary Deputy & General
Government Affairs Counsel 12
 The Organization
Human Resources

Kim Madigan
Human Resources

Virginie Bronsard Thomas Sullivan Susan Ward Doug S. Fisher Christine Joanis Louis Lagacé
Talent Acquisition, HR Field & LR US Corporate LR Canada Talent Compensation
WFP, Onboarding Functions Management & Benefits
US & Canada 13
The Organization
Finance, Accounting, & Supply Mgmt

Ghislain Houle
Finance

Rocco Polifroni Paul Butcher Suzanne Poirier Sam Forgione Bernd Beyer
Supply Investor Financial Corporate Treasurer
Management Relations Planning Comptroller 11
CN’s Phone Book

• Access CN’s Phone Book via your computer’s Start menu, desktop or ePortal home page.
• You can use any of the tabs to search a department or individual.

OR

OR

Use the “Search Org Chart” button

Use to
theview
“Search Org Chart” hierarchy
the department button
to view the department hierarchy

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ePortal

• CN’s ePortal (Electronic Portal) is available to all employees with a CN PIN (Personal
Identification Number).

• ePortal  Employee Self-Service is your #1 key resource to information about your

Banking, Benefits, Pension Plan, Popular Forms, Key Contacts, Policies, the Latest CN
News etc.
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ePortal

ePortal can be accessed in 2 ways:

1. Office or Terminal Computer (the Intranet):

a) Open“ Internet Explorer” and it will bring you to ePortal or, type “ePortal” in your
browser
b) Click Logon button (enter your credentials if prompted) and you will have access
to information based on your security file

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ePortal

ePortal can be accessed in 2 ways:

1. Home computer (the Extranet)

a) Go to www.cn.ca
b) Scroll to bottom and Click “Employee Extranet” under the Portal Access header
c) Login for access

Your User ID is your PIN Consult your New Hire Orientation

Guide or call the IT Service Desk to set
up your password

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ePortal

Things to do the first time you log in to

ePortal:
 Enter your banking information, to ensure your
pay gets automatically deposited into your
bank account.
 Enter your Emergency Contact Information.
 Update your home address to receive
important information from CN.
 Enter your work address and your work phone
number if applicable.
 Request a copy of your Verification of
Employment letter.

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Payroll

• Your first pay will be received on the

second pay day following your first day
on the job.

• Set-up your bank details in order to

receive your direct deposit.

• If you do not set-up your bank details,

your paycheck will be mailed to your
home.

• Please follow the path below to set up

your bank details in ePortal.

ePortal Employee Self-Service Payroll and Time Bank Details

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Payroll

2017 Payroll Calendar:

ePortal Employee Self-Service Payroll and Time Payroll Calendars

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Payroll

• 2 tax forms to be completed:

- Federal Tax Form
- Provincial Tax Form (where you work)

Payroll and Time /

ePortal Employee Self-Service Payroll and Time
Popular Forms
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Benefits
CNFlex

• Includes: Health, vision and dental benefits,

accidental death and dismemberment basic
life insurance, short-term and long-term
disability and out-of-country insurance
coverage.
• Optional insurance is also available for
employees, their spouses and their
dependents.
• Default coverage provided as of day one
(essential, single).
• Changes to coverage required within 30
days after the start of employment.
• More information available in your New
Hire Orientation Guide or follow the path
below in ePortal.

ePortal Employee Self-Service Benefits and Programs CNFlex

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Benefits
Pension
• Participation is mandatory for CN Defined Contribution (DC)
Pension Plan.
• The CN Pension Committee oversees the operation and
financials of the Plan.
• Required Contributions: a percentage of pensionable
earnings based on combined age and total service as
follows:
- Less than 40: 3%
- 40 to 49: 4%
- 50 to 59: 5%
- 60 or over: 6%
• Optional contributions: 1%-2% of your pensionable
earnings.
• CN matches required contributions at 100% and optional
contributions at 50%.
• More information available in your New Hire Orientation
Guide or follow the path below in ePortal.

ePortal Employee Self-Service Benefits and Programs Pension Plans

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Benefits
Other Benefits

Employee & Family Kids & Company Educational Financial Employee Discount
Assistance Program Childcare and Assistance (EFA) Program
(EFAP) Eldercare Services

•Confidential & voluntary. • Over 30 daycares across • All employees in Canada • Vehicles
Canada. who have at least 1 year
• By phone, in person or of service. • Computer & Telecom
on-line. • Full-time, part-time or Devices
drop in solutions. • 90% of tuition, up to an
• Provided by an outside annual maximum of • Travel
company. • Includes a network of $4,000 per calendar year.
eldercare providers. • Fitness Center
• Available to CN • Books, up to a maximum
Employees & dependents. • kidsandcompany.com of $200 per course. • Others

ePortal Employee Self-Service Benefits and Programs

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Compensation
Employee Share Investment Plan (ESIP)
• ESIP allows employees to purchase up to 10% of
your salary towards CN stock.

• CN will contribute 35 cents for every 1 dollar an

employee contributes up to 6% of your salary.

• Eligible the first day of work.

• Example:

Annual Salary = $50,000

Employee Contribution (6%) = $3,000
($50,000 * 6% = $3,000)

Company Contribution = $1,050

($3,000*.35 = $1,050)

Total Investment =$4,050

($3,000 + $1,050 = $4,050)

Employee Share
ePortal Employee Self-Service Benefits and Programs
Investment Plan (ESIP)
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Performance Management
Employee Performance Scorecard (EPS)
• The EPS provides a framework to ensure we’re setting
personal objectives that align with our team’s and with CN’s
five shared values.

• A key component to the EPS is the conversations we have with

our managers. Two formal conversations, at the start and the
end of the year, help us set our objectives and review our
accomplishments, respectively. In addition, we highly
recommend having regular, informal discussions with your
manager throughout the year, to review progress against
objectives and how results are being achieved:

• Having regular and thoughtful performance discussions allows

you and your manager to maintain good visibility on your game
plan and quickly course-correct if priorities change or
adjustments need to be made. This way, there are no surprises
at the year-end performance review.

Non-unionized -
Performance and Career
ePortal Employee Self-Service Employee Performance
Management
Scorecard (EPS)
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Performance Management
Development Plans
• The Development Portal will give you step-by-
step guidance on how to craft a solid
development plan aligned with CN’s Leadership
Values and Competencies.
• Through the Development Portal, you will be able
to access:
- Development ideas and actions
- A catalogue of on-line courses
- An electronic library of book summaries,
journals and videos
• The site is accessible throughout the year to
allow you to update your plan at any time based
on the target dates that you established.
• At a minimum, you should be touching base with
your manager on your development plan every
six months.

Performance and Career Non-unionized -

ePortal Employee Self-Service
Management Development Portal
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Railroader Certification Program (RRCP)

The Railroader Certification Program is an opportunity to expand your knowledge and gain
valuable experience as a railroader. By the end of the program, you will be certified as a
“management conductor”.
• Learn about how CN operates through a series of classroom training, hands on training and structured
tours of duty.
• Experience first hand what it takes to operate a train and gain valuable in-depth understanding of CN’s
core business.
• Live the experience by volunteering to protect service.
• Maintain your qualification each year afterwards, and enjoy a generous compensation program in the form
of ESIP shares.
For more information on the RRCP requirements visit the RRCP Training site by typing RRCP in your
browser.
Training and Railroader Certification
ePortal Employee Self-Service
Development Program 28
CN Policies
As a CN employee, you will be expected to be
familiar with the Company’s policies and
understand how they apply to you and your job.

• Code of Business Conduct

• Employment Equity Policy
• Harassment-Free Environment Policy
• Human Rights Policy
• Information Security Policy
• Policy to Prevent Workplace Alcohol and Drug Problems
• Social Media Policy
• Workplace Violence Prevention Policy
• Anti-Corruption Policy
• Protection of Personal Information
• Etc.

More information available in your New Hire

Orientation Guide or follow the path below in
ePortal.
ePortal Employee Self-Service Policies and Guidelines
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CN Policies
Code of Business Conduct
• Communicates our values and principles. It reflects our
commitment to engaging with our stakeholders with trust and
integrity and the importance of maintaining a positive reputation
in all aspects of our business.
• The Code applies to our employees, directors and officers. We
expect everyone working on our company’s behalf, including
consultants, agents, suppliers and business partners, to obey the
law and adhere to high ethical standards.
• 4 Mandatory Steps for Management Employees only:

1. Read CN’s Code (in print or online)

2.Take CN’s Code training online

3. Confirm that you have no conflict or potential conflict of

interest, or disclose it if you have any

4. Confirm that you have reviewed the Code

• To access these steps and the Code confirmation page, first ensure
that you are logged on to CN’s network on a CN computer and then
simply click here.
• Note that it will not be possible for you to complete the last step
(confirmation) if you have not completed the first three steps.
Code of Business
ePortal Employee Self-Service Policies and Guidelines
Conduct 30
CN Policies
Employment Equity Policy

• Achieve and maintain a workforce in which

women, persons with disabilities, aboriginal
peoples and members of visible minorities are
equitably represented.

• Identify and remove systemic barriers in

employment systems, policies, procedures and
practices.

• Implement measures to promote workforce

participation of disadvantaged groups.

• This policy is in compliance with the EEA

(Employment Equity Act).

• You must submit your Employment Equity

Form in ePortal.

Employment Equity
ePortal Employee Self-Service Policies and Guidelines
Policy
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CN Policies
Policy to Prevent Workplace Alcohol and
Drug Problems

• As part of CN’s policy to maintain a safe

workplace, free from the negative
effects of alcohol and other drugs, CN
has a zero tolerance in the workplace.

• Applies to all employees, contractors,

and subsidiaries.

Policy to Prevent
Policies and
ePortal Employee Self-Service Workplace Alcohol
Guidelines
and Drug Problems
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CN Policies
Harassment-Free Environment Policy

• Ensure all employees are treated fairly and equitably in a harassment-free environment.
• Provide a safe and respectful work environment.
• All employees are responsible to ensure that harassment does not occur.
• CN will act promptly to investigate, resolve and remedy allegations of harassment.
• This policy is in compliance with the CHRA & CLC (Canadian Human Rights Act & Canadian
Labour Congress).
Harassment-Free
ePortal Employee Self-Service Policies and Guidelines
Environment
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CN Policies
Workplace Violence Prevention Policy

• Workplace violence represents any

action, conduct, threat or gesture of a
person towards a CN employee.

• All employees play a role in identifying

and promptly reporting threats, acts or
risks of workplace violence.

• CN will promptly investigate and

address allegations of workplace
violence.

• Applies to all employees.

Workplace Violence
ePortal Employee Self-Service Policies and Guidelines
Prevention Policy
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CN Policies
Anti-Corruption Policy

• Anti-Bribery and Anti-Corruption Laws:

As CN becomes more global in its operations, our compliance with trade, export controls, economic sanctions,
anti-corruption and anti-money laundering laws becomes increasingly important. Many countries have
anti-corruption laws which prohibit bribery. For example, the U.S. Foreign Corrupt Practices Act, Canada’s
Corruption of Foreign Officials Act and Canada’s Fighting Foreign Corruption Act prohibit the bribery of
foreign officials and require proper recordkeeping of all transactions and payments to third parties.

• No CN employee, contractor or agent may:

– Offer, promise, give or authorize the giving of a bribe;
– Accept a bribe as an inducement to confer a benefit on a third party; or
– Make facilitation payments, i.e., payments intended to accelerate the performance of local administrative
government services such as permits or utilities (other than those authorized under the written laws of
Canada and the local country).
• CN and its employees will also be held liable for bribery committed by its agents or partners.
• Any related questions should be referred to the CN Law Department.

ePortal Employee Self-Service Policies and Guidelines Anti-Corruption Policy

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CN Policies
Information Security Policy

• Governs the use of CN’s information

technology assets and the safeguard of
CN’s business information.

• Applies to CN employees and all third

parties having access to CN’s information
and information systems.

• This policy is in compliance with the

PIPEDA (Personal Information Protection
and Electronic Documents Act).

Information Security
ePortal Employee Self-Service Policies and Guidelines
Policy
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Ways to get involved

CN offers various programs for passionate

railroaders to actively participate within the
company or in their own community:

• EcoConnexions
• EFAP Peer
•CN Railroaders in the Community
• Health & Safety Committees
• CN Ambassador Program
• CN’s Employees and Pensioners’ Community Fund
• CN Corporate Wellness Program

More information available in your New Hire

Orientation Guide or follow the path below in
ePortal.

ePortal Employee Self-Service Benefits and Programs

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Ways to Recognize

• President’s Awards for Excellence

To recognize individuals and teams who, through
passion and pride, make a difference at CN at every
level of the company and are performing to their
fullest potential, bringing our guiding principles,
leadership values and competencies to life.

• Service Awards
Our Service Awards are yet another way to
recognize our employees, by commemorative
milestone service anniversaries with special gifts.

ePortal Employee Self-Service Benefits and Programs

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New Hire Surveys

• New hire employees are surveyed

five times:
– First Day (at 2 weeks)
– First Months (at 7 months)
– First Year (at 14 months)
– Second Year (at 24 months)
– Third Year (at 36 months)

• Survey will be emailed to you from

cnonboarding@cn.ca.

• Feedback is essential to determine

areas of focus and improve
processes.

• Surveys are confidential; however,

employees may provide contact
information if they wish to discuss
process further with an HR
representative. 39
Welcome to CN!

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