DESIGNING

A
MEMORANDUM

Liyana Lowela S. Chua

 WHAT IS A
MEMORANDUM?
 WHAT IS A MEMORANDUM?
A memorandum (memo) is a
short message from one
person to another in the
same business or
organization.
 WHAT IS A MEMORANDUM?
It is used to communicate:
- Changes in policy (ex. price changes &
change in time of store openings)
- Notifications (ex. notification for an
event & death of an employee)
- Brief reports (ex. progress reports &
proposals)
- Queries (inquiries on the subject matter)
MEMORANDUM
VS.
BUSINESS LETTER
MEMORANDUM BUSINESS LETTER

- A memo is - A letter is
exchanged exchanged
between individuals between businesses
within an and their clients
organization
MEMORANDUM BUSINESS LETTER

- A memo is informal - A letter is more

and is very short formal and contains
more information
MEMORANDUM BUSINESS LETTER
- A memo does not - A letter has an
have an inside inside address, a
address, a salutation, and a
salutation, and a complimentary
complimentary close
close
MEMORANDUM BUSINESS LETTER

- A memo usually
- A letter may or
has a header that
may not have a
states where it is
header
from and who it is
intended for
 MEMO HEADING
The memo heading is
made up of the guide
words and the entries that
follow the guide words.
 GUIDE WORDS
Guide Words (TO, FROM,
DATE, and SUBJECT)
- Keyed in ALL CAPS
- Followed by a colon (:)
- Bold (not mandatory)
- No particular order
 ENTRIES
Entries (words that follow the
guide words)
- Keyed in Initial Caps, EXCEPT
for the entry after SUBJECT
- The entry after SUBJECT is
keyed in ALL CAPS
 MEMO HEADING
MEMO HEADING

TO: Mary Smith

GUIDE FROM: Mrs. Rhodes ENTRIES
WORDS DATE: February 1, 2018
SUBJECT: STAFF MEETING