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POWERPOINT
 MICROSOFT POWERPOINT
• Presentations consist of individual pages called
“slides”.
• It is a presentation graphics software.
• You can add text,graphics,photos,clipart,sound and
video to your slides.
• It allows user to create presentation slides that can be
displayed on the computer screen or through a
projector that is plugged in to the computer.
• Computerized Presentation are appealing to users
because these are easy to create, edit and generally
small to fit onto CD or USB drive.
 BENEFITS OF POWERPOINT
• It allows you to use images, audio and video that makes your
presentation more intereseting.
• Easy to create colorful and attractive presentations using the
standard templetes and themes.
• It is used by professors and teachers to add value to their
lectures and notes.
• It can be used in number of different effective ways to
communicate with audience.
• It allows you to work with other people in cooperative
manner manner. Multiple people can work together on a
presentation and contribute to presentation.
• It has a live preview feature to review your formatting choices
before you apply them.
 FEATURES OF POWERPOINT
• Create dynamic presentations:---it quickly create dynamic
and great looking presentations using the redesigned user
interface.
• Video capabilities:----it allows you to use video in your
presentations,you can do multiple functions to do the
changes in your video like---trim the videos,bookmark,add
fades etc.
• Sharing:---you can share the presentations with other
individuals in different locations.
• Support other file format:---it enable support for other files
format such as PDF and XPS.
• Themes and quick Styles:---powerpoint2007 comes with new
themes, layout and quick styles that offer you a wide range of
options when you are formatting your presentations.
 STARTING MS POWERPOINT 2007
• To start powerpoint from start menu:---click on start
button, point to all programs then Microsoft Office and click
on Microsoft Office Powerpoint 2007.
• Powerpoint 2007 Elements:----
 Microsoft Office button:--When clicked,this button opens
Office menu,from which you can open,save,print,publish,
send,close the document as well as powerpoint options that
allows you to change the powerpoint default settings.
 Quick Access Toolbar:---It is a small tool that contains the
shortcuts of some common commnads like save,undo,redo .
 Ribbons:---It is the panel at the top portions of the
document.It contains home,
insert,design,Animations,slideshow,review,view, format tabs.
View Toolbar:---at the right end of the status bar is the
view toolbar,which provides tools for adjusting the view of
presentation content.
Zoom Control:---use to zoom the powerpoint screen in
or out by dragging the slider.

•MENUS USED IN POWERPOINT 2007:----

(1) MICROSOFT OFFICE BUTTON
(2) RIBBONS
(3) QUICK ACCESS TOOLBAR
 TOOLBARS IN POWERPOINT
• Menubar and toolbar are replaced by the term called
RIBBONS.It is the combination of menu and toolbar which
is designed to help you quickly find the commands that
you need to complete the task.

• TO MINIMIZE AND MAXIMIZE THE RIBBONS:--

1. Click on drop down arrow next to the Quick Access
Toolbar.
2. Select the MINIMIZE button from the list.The Ribbon
disappears.
3. To MAXIMIZE the ribbon, click the arrow again and select
the select the MAXIMIZE button from the list. The Ribbon
will appear again.
 CREATING NEW PRESENTATION
• Slide is the foundation of presentation. To create the
presentation,you need to add new slide to your
presentation.
TO CREATE A NEW PRESENTATION:---
1. Open powerpoint 2007.
2. Click the Office Button,and then click NEW. From the
New Presentation dialog box displayed,select Blank
Presentation and click on Create Button.
TO ENTER TITTLE AND SUBTITTLE:----
1. Click on “click to add title” section of the slide and
enter the slide title.
2. Click in “click on add subtitle” section of the slide and
enter the desired text.
TO ENTER A NEW SLIDE USING KEYBOARD:---
Press Ctrl+ Enter OR Press Ctrl + M
TO INSERT A NEW SLIDE USING THE MOUSE:----
• On the Home Tab., In the slide group, click the upper
portion of the NEW slide button.This will add a new
slide with bullet point in it.Start adding text to the new
slide.
To INSERT A NEW SLIDE WITH DIFFERENT LAYOUTS
• On the Home Tab,in the Slide group,click the lower
portion of the NEW Slide button, this will show the
several layouts,click any layout that you want to insert
in presentation.
TO CHANGE THE LAYOUT OF AN EXISTING SLIDE:--
1. Select the slide you wish to change.
2. Click the layout command in the Slide group on the
Home Tab.A menu appear with your options.
3. Click on any option to select it.s
TO COPY AND PASTE SLIDE:--
1. Select the slide you wish to copy.Click on COPY
command on Home Tab.
2. Click inside the slides tab on the left task pane.A
horizontal insertion point will appear.
3. Move the insertion point to the location you want to
copy of the slide to appear.
4. Click the paste command on the Home Tab.The
copied slide will appear.
TO DELETE SLIDE:----Select the slide you wish to delete
and click on delete command in slide group on Home
tab.
TO MOVE THE SLIDE:----
• Select the slide you wish to move on the slides tab in
the left task pane.
• Click and drag the slide to new location.the insertion
SAVING THE PRESENTATION:----if you are going to save
the presentation for the first time,you need to use SAVE AS
command; if you have already saved a presentation you can use
the SAVE command.
STEPS to use Save As Command:--
• Click the Microsoft Office Button.
• Select Save As .A menu will appear.
• Select the type of file you would like to save the presentation as.The
two most commonly used file types are:-
Powerpoint presentation:---this saves the presentation as a 2007
powerpoint file.
Powerpoint 97-2003 presentation:--this saves the presentation so that it is
compatible with some previous version of powerpoint
• Save As dialog box will appear,select the location where you want to
save the file,enter the name of file and click on save button.
 VIEW BUTTONS
• You can view your presentation in different formats such
as Normal view,Slide view,slide sorter view,notes page
view and slide show.

• Normal view: This is the default view in PowerPoint and

this is primarily used to create and edit slides.
• You can create/ delete/ edit/ rearrange slides, add/
remove/ modify content and manipulate sections from
this view.
• To Select this view:
• Click on view>normal
 Slide sorter view
• This view is primarily used to sort slides and
rearrange them.In Slide Sorter View, we see all
the slides together in miniature.
• In Slide sorter view we can change the order
of the slides
 Slide Show
• This is the traditional slideshow view available in all the earlier
versions of PowerPoint. This view is used to run the slideshow during
presentation.
To view the Slide Show:
1. When you use the Slide Show view button, PowerPoint starts the
show at the currently selected slide. So, go to the first slide in your
presentation.
2. Click the Slide Show view button.
3. To move to the next slide, click the mouse button or push the right
arrow key. At the end of the show, PowerPoint will display, "End of
slide show, click to exit".
4. You can exit a slide show at any point by pressing the [Esc] key.
5. When you exit a slide show, PowerPoint returns to Normal view.

Shortcut key to press F5

 Note page
• Note page available in view menu.
• It displays the notes page for the selected
slide, where you can create additional notes
for the current slide.
• These notes are helpful while showing the
presentation.
 HOW TO ADD GRAPHICS
• Graphics such as drawings, pictures,clipart or graphs are
frequently used in powerpoint presentation.
TO ADD PICTURE:----
1. Click on insert tab.
2. Click the picture button. Insert Picture dialog box appears.
3. Browse the picture from your files.
4. Click the name of the picture.
5. Click Insert.
TO ADD CLIPART:---
1. Click on insert tab.
2. Click the Clip Art button. Search Clip Art dialog box appears.
3. Search for the clip art using the search Clip art Dialog box.
4. Click the clip art.
TO ADD SHAPES:----
1. Click on insert tab.
2. Click the shape button.Click the shape you choose.
3. Click the Slide.
4. Drag the shape to expand the shape.
TO ADD SMART ART:---
1. Click on insert tab.
2. Click the Smart Art button.Smart Art Graphics dialog box
appears.
3. Choose the Smart Art you want to choose.
4. Click on OK.
TO ADD PHOTO ALBUM:---
1. Click on photo album button on insert tab.
2. Click NEW PHOTO ALBUM.A dialog box appears
3. Click File/Disk to add pictures to the photo album.
4. Move the pictures up and down in the order of album by
clicking the up/down arrows.
 MULTIMEDIA
• PowerPoint supports multimedia in the slides. You can add audio
or video clips to the slides which can be played during the
presentation.
• Adding videos and video to your presentation is to be called as
adding multimedia. Powerpoint 2010 provides some videos and
sound clips that are free to use in the Clip Manager.
• You can also use clips from other sources such as Web, a CD of
sound Effect or a sound you create yourself.
TO INSERT A SOUND FROM THE CLIP ORGANIZER:====
1. Select the slide where you want to add sound.
2. Select the Insert tab.
3. Click the drop down arrow on the sound command in the Media
Clips Group.
4. Select sound from Clip Organizer from the menu.
5. The Clip Art Task pane will appear.
6. Enter the keywords in the Search field
7. Click Go. Clip art sound results will appear in the task pane.
8. Click a sound file in the task pane to insert it.
9. A pop-up box will appear asking you how you would like the
sound to start in the presentation.Click Automatically or
When Clicked.Automatically will start the sound
automatically as soon as the slide appears in slide show
view and when Clicked will start the sound when you click.
10. A sound icon will appear on your slide.

TO INSERT A SOUND FROM A FILE:====

1. Select the slide to which you wish to add a sound.
2. In the Insert Tab, under the Media Clips group, click the
arrow on the Sound Button.
3. Select Sound from the File from the menu.
4. Insert sound Dialog Box will appear.
5. Find the sound File on your computer using the “Look In”
drop down. Select the file and click OK.
6. A Pop –UP box will appear asking you how you would
like the sound to start in the presentation.
7. Click Automatically or When Clicked. Automatically will
start the sound automatically as soon as the slide
appears in the Slide show view and When Clicked will
start the sound when you click.
8. A sound icon appears on your slide.

TO RECORD YOUR OWN SOUND:=====

1. Select the slide to which you wish to add a sound.
2. In the insert tab,under the Media Clips Group, click the
arrow on the Sound Button.
3. Select Record sound from the Menu.
4. Record Sound Dialog Box will appear.
5. In the Name Box,type an appropriate name for your sound.
6. When you are ready click RECORD to record the Sound.
7. When you are Finished recording press Stop.
8. To hear your Sound Click PLAY.
9. If you are not satisfied with your recording, Click Cancel
and Start again.
10.A Sound Icon appears on your Slide.
INSERTING VIDEOS/MOVIE:====
1. Select the slide to which you wish to add a video.
2. In the Insert Tab, under the Media Clips group, Click
the arrow on the Movie button.
3. Select the Movie From Clip Organizer from the Menu.
4. The Clip Art Task Pane will appear.
5. Use the Search Box to search by Keyboard and Click
Go to search.
6. Click the movie to insert it, or hover your mouse over it
first, Click on the Menu arrow that appears and Choose
Insert. The Video will appears on your Slide
INSERTING VIDEOS FROM THE FILE:====
1. Select the Slide to which you wish to add a movie.
2. In the Insert Tab,under the Media Clips Group,Click the arrow
on the Movie Button.
3. Select Movie from File from the menu.
4. The Insert Movie Dialog Box will appear
5. Find the video file on your Computer using the LOOK IN drop
down.
6. Select the File and Click OK.The video appears on your
Slide.
TRANSITION EFFECTS:====
Transitions are the movements you see when one
slide changes to another in slide show view.
Transition effects are different from animation effects.
The term animation in powerpoint refers to the
movement of text and objects on the slide, while
transitions refers to the movement of slide as it
changes to another slide.
TO APPLY TRANSITION TO ONE SLIDE:---
1. Select the slide you wish to modify.
2. Select the Animation Tab.
3. Locate the Transition to this Slide group. By Default,No
Transition is applied to each Slide.
4. Click A Slide Transition Effect to apply it to the selected Slide.
• TO APPLY TRANSITION TO ALL SLIDES:----
1. Select the slide you wish to modify.
2. Select the Animation Tab.
3. Locate the Transition to this Slide group. By
Default,No Transition is applied to each Slide.
4. Click the More Drop Down arrow to display all the
transition effects.
5. Click A Slide Transition Effect to apply it to the
Selected Slide.
6. Click Apply To All to apply the transition to all the
Slides in presentation.
TO MODIFY THE TRANSITION:====
(a)To Set Slide Transition Speed:----
1. Apply the slide transition effect to a slide.
2. Click the transition Speed drop down menu in the
Transition to This Slide group on the Animation Tab.
3. Select the Menu option to apply the transition speed to
the selected slide.

(b)To Set Slide Transition Sound:----

1. Apply the slide transition effect to a slide.
2. Click the transition Sound drop down menu in the
Transition to This Slide group on the Animation Tab.
3. Select a Sound to apply it to the selected slide.
(c)To Remove a Slide Transition Sound:----
1. Select a Slide you wish to modify.
2. Select the Animation Tab.
3. Click No transition in the Transition to This Slide Group.
4. Repeat this process for each slide you want to modify OR
Click Apply to all to remove the Slide transition effect from
each slide in the presentation.
(d)To Set Timing For Slides:----
1. View the Slides in Slide Sorter View.
2. Select the Slide. Select the Animation tab.
3. Locate the Advance Slide section of the Transition to This
Slide group.
4. Enter the time in the Automatically After field.Use the
arrows or type the number.
5. Select another Slide and repeat the process until all the
desired slides have the timing set.
 ANIMATION EFFECTS
• In powerpoint,you can animate text and objects such as
clipart,shapes and pictures on the slide.Animation on the
slide can be used to draw the audience attention to specific
content or to make the slide easier to read.

TO APPLY ANIMATION EFFECT:=====

1. Select the text or object on the slide you wish to animate.
2. Select the animation tab.
3. Click the animate drop down menu in the animation group to
see the animation options for the selection.the options
change based on the selected item.
4. Move your cursor over each option to see a live preview of
the animation on the slide.
5. Click an option to select it
TO APPLY A CUSTOM ANIMATION EFFECT:=====
1. Select the text or object on the slide you wish to
animate.
2. Select the Animation Tab.
3. Click Custom Animation in the Animation group. The
Custom Animation task pane will appear on the right.
4. Click Add Effect in the task pane to add an animation
effect to the Selected text or object.
5. Select Entrance, Emphasis,Exit or Motion Path to
display a sub menu of animation effects for the category.
6. Select an animation effect to apply it.
7. The animation will display on the selected item on the
slide and will appear listed in the Custom Animation Task
pane.
TO MODIFY ANIMATION EFFECT:====
1. After you apply an animation effect,drop down menus
will appear at the top of the Custom Animation task
Pane.
2. Select an option from a drop drop menu to change the
default setting.

TO REMOVE AN ANIMATION EFFECT:====

1. Select the text or object on the slide you wish to
modify.
2. Select the Animation Tab.
3. Click Custom Animation in the Animations group. The
Custom Animation task pane will appear on the right.
4. Select the animation in the Custom Animation task
pane list, if it is not already selected.
5. Click Remove.The animation label will disappear from
 INSERTING TEXT
(A)Adding text to a Placeholder:----if you have selected
a layout for your slide, you will see boxes that contain
dummy text which read something Like “Click to Add
Title” or Click to Add Text”. When you click in the box,the
dummy text will disappear, the cursor will become a
blinking line(|) and you can begin to type your text.
(B)Inserting and resizing a text box:----
1. To create a text box in the blank slide, go to the Insert
tab on the ribbon and click on the text box button.
2. Your mouse pointer will change to an insertion point.
Left click and drag your cursor across the screen to
choose the size and location of your text box.
3. If you wish to resize your text box after it is created,
hover your mouse over the circles or squares around
the border of the box. The circles will resize both the
width and height of the box, the square on the top and
bottom will resize the box vertically, and the squares on
the slides will resize it horizontally.
4. When your cursor changes shape,left click and drag
your mouse. The circles in the corners will adjust both
height and width while the squares to the slides will
adjust one or the other.
5. To rotate the text box,left click on the green circle
above the box and drag your mouse.
6. To simply move the box,click on the border and drag
your mouse.
 SLIDE MASTER/MASTER SLIDE
• Slide Masters are used to create conistent layouts
throughout your presentation. The easiest way to make
the same change to all slides that use a specific layout is
to change the slide master, called MASTER SLIDE.
• For EXAMPLE:===imagine that you like a theme,but
want to change the specific design element of the
theme.You may want a different bullet style, slide titles
that are center-aligned instead of left-aligned. You can
quickly make these changes or more by modifying the
slide master.
TO VIEW SLIDE MASTER:----
1. Select the View tab.
2. Click the Slide Mater View command in the
presentations View group.
3. The Slide Master tab will appear as the active tab on
the Ribbon,and the Slide Master Task Pane will appear
on the left.

SLIDE MASTER VIEW:====

• The slide master view appears similar to the normal
view.
• In Slide Master view master slides are displayed in the
task pane rather than actual slides.
• The first thumbnail image in the task pane on the left is
the slide master that controls all the slides.
• If you want to make a change to all the slides in the
presentation, you can do so by changing this slide.
 HYPERLINKS/ACTION BUTTONS
• In powerpoint, you have the ability to link to a web
page, email address,file,slide in the same presentations
and a slide in a different presentation.You can do all the
using two tools called Hyperlinks and Action Buttons.
HYPERLINKS:---is a connection from one slide to a web
page,email address,slide,file.Text or Objects such as
pictures and shapes can be formatted as a hyperlink.
TO INSERT A HYPERLINK TO A WEB PAGE:----
1. Select the text or object that you want to use as a
hyperlink.
2. Select the Insert Tab.
3. Click The Hyperlink command in the Links
Group.The Insert Hyperlink dialog box will appear.
4. If you use the text for the hyperlink, the text to Display field
will appear active in the dialog box. The text you select on
the Slide will appear in this field.
5. Click Existing File or Web Page and enter the website
address in the Address field.
6. If you want to add a Screen tip which is a box of information
that appears when you hover over hyperlink.

TO INSERT SCREEN TIP:--

1. Click Screentip.
2. The Set Hyperlink screentip dialog box will appear.
3. Enter the tip text and click OK.
4. Click anywhere on the slide to deselect the text or object.
5. If you use text for the hyperlink,the text will appear
underlined in a color that coordinates with the color
scheme.
6. If you use an object ,it will not have additional formatting.
ACTION BUTTONS:---It is also called as Action Link.
Action buttons are built in button shapes that you can add
to presentation and use as a hyperlink.

TO INSERT ACTION BUTTON ON ALL SLIDES:--

1. Select the View Tab.
2. Click the Slide Master Command in the presentation
views group. The SLIDE MASTER VIEW will appear.
3. Select slide1,the slide master,changes to this slide will
appear on all the slides in the presentation.
4. Select the Insert tab.
5. Click The Shapes Command in the Illustrations group
.
6. Select an Action Button from the button of the list.
7. Insert the shape onto the slide. The Action Settings
dialog box will appear.
8. Select the Mouse Click OR Mouse Over Tab. Use the
Mouse Click tab to set actions to occur when you click
and use the Mouse Over tab to set the action to occur
when you move the cursor over the action button.
9. In the Action on Click section,Click None or Hyperlink
to.
10. If you click None,the shape will have no action
associated with it.
11. If you click Hperlink to : select an option from the
menu.The hyperlink options works the same for action
button as they do for hyperlinks.
12. Click Play Sound if you wish to play a sound when the
action button is clicked.
13. Select the sound from the drop-down menu and click
OK.
 MACROS
• It helps you to automate frequently done tasks.It let you
simplify the tasks that ordinary require may commands
such as creating the header or footer or changing the
line spacing. Once you record a macro you can run it at
any time to repeat the recorded actions.
• In powerpoint2007,macro recorder is not available to
record or create a macro. Instead you can use Visual
Basic for Applications to create or edit Macros.
TO CREATE A MACRO IN POWERPOINT2007:==
1. Click on Macros commands in the code group under
Developer tab.
2. Macro dialog box will appear.
3. Type the name of the macro on the Macro name box.
4. Once you typed the Macro name,Description box will be
enabled.Type a description for the macro in the Description
box.
5. Click on Create button to open the Visual Basic for
Applications window.
6. Type your VBA code into the screen,between Sub
Macro Name( ) and End Sub.
7. Press the F5 key to run the code once you have written
the program.
8. Save the presentation before to Exit Powerpoint.

TO RUN MACRO:-----
1. On the developer tab,in the code group,click macros.
2. In the Macro dialog box,under Macro name,select the
Macro that you want to run, and then click run.