Integrating Oracle Tutor With Your Project

Implementation

Copyright © Oracle Corporation, 2005. All rights reserved.

 Agenda

• Phases of an Oracle implementation

• Project Deliverables
• Where can Tutor integrate with your project plan?
• Timing of Tutor events
• Project documentation and deliverables
• Resource requirements
• Homework

2 Copyright © Oracle Corporation, 2005. All rights reserved.

 Phases of an Oracle Implementation
Definition Operations Solution Build TransitionProduction
Analysis Design

Tutor Orientation
Procedure Editing
Refine & test procedures
Online Help Editing
Refine & test online help
Curriculum plan & design
Courseware Editing
Refine courseware
Create manuals
Train end users

3 Copyright © Oracle Corporation, 2005. All rights reserved.

 Importance of Early Integration

• Position Tutor early in project life cycle in order to better

enable Tutor’s complement to implementation tasks and
deliverables.
• Tutor timing is very important because:
– it affects the project work plan and resource allocation
– it impacts efforts of the process modeling,
documentation, and adoption and learning teams

4 Copyright © Oracle Corporation, 2005. All rights reserved.

 Implementation Phases

• Definition
• Mapping and Gapping
• Operations Analysis
• Solution Design
• Build
• Transition
• Production

5 Copyright © Oracle Corporation, 2005. All rights reserved.

 Typical Project Deliverables

Definition:
• Current Business Baseline (Optional) (BP)
• Develop High-Level Process Vision (BP)

6 Copyright © Oracle Corporation, 2005. All rights reserved.

 Project Deliverables

Mapping & Gapping

• During the Mapping & Gapping exercises the
Document Registry can be used as a baseline.
• Tutor templates support the creation of new
procedures that are defined as “Gaps”:
– This process is covered during the procedure
editing work session.

7 Copyright © Oracle Corporation, 2005. All rights reserved.

 Project Deliverables

Operations Analysis:
• How are you going to operate in the future?
– Future Process Model (BP)
– Procedures
• Supporting Documents
– Business Requirements Scenario (RD)
– References and Navigations
• Business Requirements
– Business Requirements Mapping Form (BR)
– References
• System Functionality
– Process Narratives (DO)
– Navigations

8 Copyright © Oracle Corporation, 2005. All rights reserved.

 Project Deliverables

Solution Design:
• During solution design future business processes
will be determined along with the design of the
application.
• Settings and responsibilities will be created based
on the business processes created.

9 Copyright © Oracle Corporation, 2005. All rights reserved.

 Project Deliverables

Build:
• CRP (Conference Room Pilot)
• Document Standards and Procedures (DO)
• User Guides

10 Copyright © Oracle Corporation, 2005. All rights reserved.

 Project Deliverables

Transition
• Finalize Courseware
• Begin Training End Users
Production
• Continue End User Training
• Deploy Manuals

11 Copyright © Oracle Corporation, 2005. All rights reserved.

 Project Deliverables

Additional Documentation Deliverables:

• Documentation Standards and Procedures
• User Guides
• Student Guides for formal classroom training

12 Copyright © Oracle Corporation, 2005. All rights reserved.

 Agenda

• Phases of an Oracle implementation

• Project Deliverables
• Where can Tutor integrate with your project plan?
• Timing of Tutor events
• Project documentation and deliverables
• Resource requirements
• Homework

13 Copyright © Oracle Corporation, 2005. All rights reserved.

 Tutor and the Implementation Cycle
GO LIVE TUTOR
ORIENTATION
– Imp. Team
END USER - Strategy
– Education - Planning
TESTING – As Is Processes

PEW
CRP

USER ACCEPTANCE
TESTING
COURSEWARE
SYSTEM INTEGRATION
BUILD
TESTING

DESK MANUALS

14 Copyright © Oracle Corporation, 2005. All rights reserved.

 Tutor Event Timeline
Definition Operations Solution Build TransitionProduction
Analysis Design

Tutor Orientation
Procedure Editing
Refine & test procedures
Online Help Editing
Refine & test online help
Curriculum plan & design
Courseware Editing
Refine courseware
Create manuals
Train end users

15 Copyright © Oracle Corporation, 2005. All rights reserved.

 Agenda

• Phases of an Oracle implementation

• Project Deliverables
• Where can Tutor integrate with your project plan?
• Timing of Tutor events
• Resource requirements
• Homework

16 Copyright © Oracle Corporation, 2005. All rights reserved.

 Resource Requirements

Document Owners
• Project team members who have participated in
project bootcamp training
• Decision makers
• Rely on a supporting team of end users, area
supervisors and trainers

17 Copyright © Oracle Corporation, 2005. All rights reserved.

 Resource Requirements

Document Specialists
• Ensure formatting requirements are followed
• Reduce the time commitment of the Document
Owners

18 Copyright © Oracle Corporation, 2005. All rights reserved.

 Resource Requirements

Document Controller
• Last gateway verification
• Communicates report information to project and
consulting teams
• Prepares manuals for use during testing
• Deploys final version of the desk manuals and
student guides

19 Copyright © Oracle Corporation, 2005. All rights reserved.

 Tutor - An Implementation Enabler

In summary:
• Oracle Tutor is a prime example of an
implementation enabler which allows
organizations to more efficiently and effectively
implement an Oracle application
• Oracle Tutor also serves as an accelerator when
used in conjunction with AIM 3.0
• AIM 3.0 contains numerous interlocks which point
toward Tutor within its process and task
framework

20 Copyright © Oracle Corporation, 2005. All rights reserved.

 Discussion

21 Copyright © Oracle Corporation, 2005. All rights reserved.

 Agenda

• Phases of an Oracle implementation

• Project Deliverables
• Where can Tutor integrate with your project plan?
• Timing of Tutor events
• Project documentation and deliverables
• Resource requirements
• Homework

22 Copyright © Oracle Corporation, 2005. All rights reserved.

 Homework

• Identify roles and assign ownership

• Review project plan and conduct events in the
appropriate phase to leverage current activities
• Identify which project deliverables will be required
• Review calendars and schedule Orientation

23 Copyright © Oracle Corporation, 2005. All rights reserved.