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WBS AHMET LEVENT YENER, PhD

MUSTAFA HAFIZOĞLU, PMP


Review

• Step 1: Defining the Project


• Step 2: Establishing Project Priorities
• Step 3: Stakeholder Management
• Step 4: Creating the Work Breakdown
Structure

BA 4618 – Project Management 3–2


Creating the Work
Breakdown Structure

• Work Breakdown Structure (WBS)


–An hierarchical outline (map) that identifies the
products and work elements involved in a project.
–Defines the relationship of the final deliverable (the
project) to its sub-deliverables, and in turn, their
relationships to work packages.
–Best suited for design and build projects that have
tangible outcomes rather than process-oriented
projects.

BA 4618 – Project Management 3–3


Hierarchical
Breakdown of
the WBS

BA 4618 – Project Management 3–4


How WBS Helps the Project Manager
• WBS
–Facilitates evaluation of cost, time, and technical
performance of the organization on a project.
–Provides management with information appropriate to
each organizational level.
–Helps in the development of the organization
breakdown structure (OBS), which assigns project
responsibilities to organizational units and individuals
–Helps manage plan, schedule, and budget.
–Defines communication channels and assists in
coordinating the various project elements.

BA 4618 – Project Management 3–5


WBS - Example

BA 4618 – Project Management 3–6


Work Breakdown Structure

BA 4618 – Project Management 3–7


Work Packages
• A work package is the lowest level of the WBS.
–It is output-oriented in that it:
• Defines work (what).
• Identifies time to complete a work package (how long)
• Identifies a time-phased budget to complete a work package
(cost)
• Identifies resources needed to complete a work package (how
much)
• Identifies a single person responsible for units of work (who)
• Identifies monitoring points (milestones) for measuring
success.

BA 4618 – Project Management 3–8


WBS - Exercise
Prepare the Work Breakdown Structure for the
Mountain Trip Project

1.Mountain Trip Project


1.X
1.X.X Camping Equipments Loading and Unloading Vehicles
Cooking Maintenance of Vehicles
Equipments and Clothing Mountain Trip
Feeding Arrangements Route planning
First Aid Kits Sports and Entertainment
Equipments
Food Menu Planning Travel Arrangements
Food Shopping Weather and Road Conditions
Control
Garments
BA 4618 – Project Management 3–9
Step 5: Integrating the WBS
with the Organization
• Organizational Breakdown Structure (OBS)
– Depicts how the firm is organized to discharge its work
responsibility for a project.
• Provides a framework to summarize organization work unit
performance.
• Identifies organization units responsible for work packages.
• Ties the organizational units to cost control accounts.

• The intersection of work packages and the


organizational unit creates a project control point (cost
account) that integrates work and responsibility.

BA 4618 – Project Management 3–10


Integration
of WBS
and OBS

BA 4618 – Project Management 3–11


Step 5: Integrating the WBS
with the Organization (Cont’d)

• Tracking the progress in the execution phase of


the project
–vertically on deliverables
• client’s interest
–horizontally by organizational responsibility
• management’s interest

BA 4618 – Project Management 3–12


Direct Labor Budget Sorted By WBS

BA 4618 – Project Management 3–13


Direct Labor Budget Sorted by OBS

BA 4618 – Project Management 3–14


Step 6: Coding the WBS
for the Information System

• WBS Coding System


–Defines:
• Levels and elements of the WBS
• Organization elements
• Work packages
• Budget and cost information
–Allows reports to be
consolidated at any level in the
organization structure

BA 4618 – Project Management 3–15


Work Package Estimates

• The intersection of the


WBS and the OBS is a
budgetary control point.

• Cost accounts include


one or more work
package.

• They are used to provide


a roll-up (summation) of
costs incurred over time
by a work package across
organization units and
levels, and by
deliverables.

BA 4618 – Project Management 3–16


Work Package vs. Cost Account

• Cost accounts (generally) includes outcomes of


more than one work package
• CAs do not consume resources or cost money
directly
• CAs tie the responsible organizational unit to the
ongoing work

BA 4618 – Project Management 3–17


Direct Labor Budget
Rollup (000)

BA 4618 – Project Management 3–18


Process Breakdown Structure
• Process-Oriented Projects
–Are driven by performance requirements in which the
final outcome is the product of a series of steps of
phases in which one phase affects the next phase.
• Process Breakdown Structure (PBS)
–Defines deliverables as outputs required to move to
the next phase .
–Checklists for managing PBS:
• Deliverables needed to exit one phase and begin the next.
• Quality checkpoints for complete and accurate deliverables.
• Sign-offs by responsible stakeholders to monitor progress.

BA 4618 – Project Management 3–19


PBS for Software Project Development

BA 4618 – Project Management 3–20

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