Finance & Accounting@ Spectra

 Book Keeping

 Accounts Payable

 Accounts Receivable

 Fixed Assets Management

 Process Audit

 Financial Process Outsourcing

 Book keeping

Outsourcing your non-core business functions to third

party experts can be an effective strategy to preserve
limited capital and scarce management time.

Factors driving the decision to outsource include:

• Reduce overhead and personal costs
• Controlling capital expenditures
• Engaging experts with specialized skills
 Accounts Payable
In every company vendor Invoice has to pass through various stakeholders for approvals
before it is finally paid. In the entire process vendor has no visibility of the status of
outstanding invoice. In the entire process vendor and company both spend a lot of energy in
follow-up / explaining the exact status of invoice and payment schedule.

For any finance department, tracking each and every vendor invoice status on real time is
difficult because it travels through different departments in the company for approvals. To
overcome this challenge, Spectra has developed a mechanism with the help of technology,
process mapping and manual interface to track down or monitor the invoice status through
Vendor Help Desk services.
• Initiation regarding receipt of Invoices through Centralized Vendor Help Desk by electronic
mode.
• Forward Invoice to respective department or departments for approval as per the approval
hierarchy.
• Inform invoice related discrepancies to vendor and seek clarification.
• Forward vendor clarification and resolve query with concerned department.
• Ask vendor to re-submit the discrepant invoice.
• Forward approved invoice to finance department for Cheque preparation / online transfer.
• Inform vendor about payment schedule.
• Monitor turnaround time for payment as per SLA.
• Keep record of correspondence with vendors.
• MIS reporting at regular intervals.
 Accounts Receivable
To manage cash flow for meeting the company’s
working capital requirement is always prime focus so
as to ensure seamless operations. To forecast the
future working cash flow, it is important to know at
any given point in time to know the status of
receivable and payable along-with the time lag. Most
of the time the reason for negative cash flow resulted
due to unsystematic coordination and non-
understanding customer process of Invoice
processing.

Spectra manages your AR process effectively through

dedicated process experts who work in close
coordination with the client’s payable team by
creating a SOPs for each customer so as to minimize
time taking in resolving queries at very first level . A
full-fledged AR process cycle and related subset of
processes help easy work flow and improved core
functional assistance.
 Fixed Assets Management

Spectra Fixed Assets management web based tool manages tracking of fixed assets, financial accounting,
depreciation calculations and tracking of quantity, identify location through bar codes. Spectra Fixed Assets
module provides tracking of movement of assets through bar code and calculates depreciation under Income
Tax and Companies Acts automatically.
Spectra manages the fixed assets process end to end right from work in progress, capitalization, fixed
accounting, bar coding, physical verification and GAP analysis.
 Process Audit
It is important to define the processes and
align the objectives accordingly to run the
operations and activities in standardized
manner and provide clarity to make timely
decisions. Process audits are conducted to
check the effectiveness and adequacies of
existing processes by performing sample
checks on the operational activities. It helps to
identify close loop gaps and formulate
improvement strategies by taking timely
corrective and preventive actions.

Cost savings, quality of work, profitability, and

other key areas can be assessed for maturity
of their processes by using the tool of process
auditing. Also, by outsourcing this service to
Spectra, you can remain tension free as we
offer customized solutions for industry and
department specific auditing and help you
analyze unbiased results for your processes.
Financial Process Outsourcing
Spectra possess all the necessary, relevant and
updated resources to provide cost effective
and high quality accounting and business
process outsourcing services.

We provide assistance for a wide range of

finance and accounts processes from
bookkeeping to accounts statements and
finalization, from payroll processing to
taxation compliance management etc.
When you outsource you FAO process to
Spectra, you can rest assured of high level of
confidentiality, integrity, accuracy and timely
results.
 Call Us

Mobile: +91 - 9811396692

LandLine: - 0129 – 4301451

 CORPORATE OFFICE

243, Second Floor, Vipul Trade Centre, Sohna Road, Sector-48, Gurugram,
Haryana

 BACKEND OPERATIONS

111 & 113, First Floor, Vardhman Star Mall, Sector-19, Faridabad,
Haryana – 121002

 Email

marketing_spectra@sos.net.in
consultus@sos.net.in