Oracle HCM

Human Capital & Talent Management
The Evolution of HR Business
Hussam Alburaidy
HCM – Senior Consultant
Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |
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The preceding is intended to outline our general product direction. It is
intended for information purposes only, and may not be incorporated into
any contract. It is not a commitment to deliver any material, code, or
functionality, and should not be relied upon in making purchasing decisions.
The development, release, and timing of any features or functionality
described for Oracle’s products remains at the sole discretion of Oracle.
Copyright © 2014 Oracle and/or its affiliates. All rights reserved.

Oracle| Confidential – Internal/Restricted/Highly Restricted 2
Agenda
•Solution Overview
•Recruitment
•Human Capital Management:
• The Core.
• Payroll.
• Time Attendance.
• Self Service for Human Resources.
•Talent Management:
• Talent Management Business flow
• Goals & Performance Appraisals
• Compensation and Awards.
• Learning Management.
• Succession Planning

It All Starts With a …
Serves Them All!
Complete Life
Cycle
Integrated All The Way!
Complete
Information

Human Capital Management
Human
Human Resources
Resources Compensation
Compensation Benefits
Benefits Payroll
Payroll
Absence
Absence Management
Management Self
Self Service
Service Time
Time and
and Labor
Labor

Talent Management
Recruiting
Recruiting Learning
Learning &
& Development
Development Onboarding
Onboarding
Performance
Performance Management
Management Talent
Talent Review
Review Goal
Goal Management
Management Succession
Succession Management
Management

HCM Localization Extensions
Oracle has localizations for 30 countries covering 87% of the world
Australia India Poland
Belgium Ireland Russia
Canada Italy Saudi Arabia
China Japan Singapore
Denmark Korea South Africa Spain
Finland Kuwait Sweden
France Mexico UAE
Germany Netherlands UK
Hong Kong New Zealand United States
Hungary Norway
Manage All Employees Within a Single System While Adhering to

Local, In-Country Regulations

Multiple Languages Interface

Example, Saudi Localization

Example, Saudi Localization

Example, Saudi Localization, GOSI

The following is intended to outline our general product direction. It is

Recruiting Process Flow
iRecruitment Application
2 Approve
Hiring Managers
1 Submit requisition Approvers
requisition
or Recruiters Vacancy Management
3 Post job 4 Search
Job Postings postings
Review Applications
6
5 Apply
Application Pool
7 Evaluate
8 Offer Letters
applicants Applicants
to applicants
Application Processing
9 Hire
Employee
•Create Offer to Applicant
•Submit Requisition •Candidate Search Posting •Manager Reviews Applications •Send Offer for Approval
•Send Vacancy for Approval •Submit Job Applications •Evaluate Applicants •Extend Offer to the Applicant
•Post Vacancy to Recruiting Sites •Schedule Interviews
Vacancy Sourcing Screening Offers Onboard

Vacancy Management – Primary Details
Vacancy Name
Unique vacancy identifier. User- Vacancy Status
enterable or system generated Used to control application inflow
Position Information
Position Information Openings, Location, Job Title,
Hiring Manager, Organization,
Position and Employment status for
Grade for the Vacancy
the Vacancy
Salary Information
Salary range and Benefits

Vacancy Management – Required Skills
Skills
Skills required for the Vacancy
Qualifications
Qualifications required for the
Vacancy
Assessment
Test attached to the vacancy,
presented in the application
process

Vacancy Management – Recruiting Team
Recruiter Name
Recruiter associated for the Vacancy
Recruiting Team
Team members for the Vacancy to
process Applicants and Interviewers
etc.,
Agencies
External Agencies identified for the
vacancy

Vacancy Management – Format Job Posting
Description
External Posting information for
the Vacancy. Default posting
information could be associated
based Business group, Job,
Organization & Position

Vacancy Management – Dynamic and Ad-hoc
Approvers
Dynamic Approvers
Approvers for the vacancy
generated by Approvals
Management
Ad-hoc Approvers
Additional ad-hoc approvers for
the vacancy

Vacancy Management – Pending for Approval
Pending for Approval

Track Vacancies Approval progress o
Pending for Approval
Vacancy Details
Approval status by Approver

Job Posting – Recruiting Sites
Recruiting Sites
Job Posting to Internal,
External and Referral Sites
Post Advert
Post Jobs to external sites
XML output
XML output generated by Post Advert

Search Jobs
Search
External Candidate Job Search
Apply Now
Vacancy Details Submit Job Application
View Vacancy Details

Submit Job Application – Create Account
Basic Details
Enter personal Details

Submit Job Application – Application Details
How Did You Hear About Us

Capture Source Information for the
Application such as Employee
Referral, Agency etc.
EEO Information
Capture Date Of Birth, Gender, and
Ethnic Origin

Submit Job Application – Assessment
Assessment
Test attached at the vacancy level,
presented to the applicant

Search Candidate Pool – Find Candidates
Match Percentage
Vacancy Competencies required
matched against Candidate Skills
Find Candidates
Find Candidates matching the
vacancy competencies
Find Candidates Page

Option to Pursue, Consider or Reject a
Candidate

Evaluate Applications - Preview Resume
Preview Resume Page
Preview
Preview Applicants Resume

Evaluate Applications – Rate Applicants and Mark
Qualified
Rating
Rate Applicants based on their
assessment and application review
Qualified
Mark Candidates as Qualified / un-
qualified after reviewing their
application

Engage Applicants - Manage Communication
Create Message
Create Message content to
communicate with Applicants and other
Internal Team Members
Manage Communication
Option to communicate with multiple
applicants.

Evaluate Applications – Schedule and Complete
Interviews
Interview Details
Basic interview details
Interviewers
Identified Interview Panel
Members
Additional Information
Capture additional information
on the Interview
Interview Feedback and

Result
Capture Interview Result and
Feedback after conducting the
interview

Generate Offer To An Applicant
Enhanced Internal and
Ex-employee applicant
profiles
Employment history
shown within iRecruitment
for internal and ex-
employee applicants
Helps recruiters and hiring

managers to make informed
decisions

Enhanced Salary
Information
Offer salary shown in

corporate currency in
addition to local
Helps approvers in a global

organization

Create Offer
Review Offer details page
Approvers
Dynamic approvers
generated by Approvals
Management
Approval History
Approval History for offers

Offer Letter View To The Applicant
Accept/Decline Offer
Applicant can Accept/Decline the
Offer
Offer Letter
Using BI Publisher
templates
Documents
Additional documents shared with
the candidate

Hire Applicants
Hire
Hire Applicants in Accepted Status

On-Boarding Checklists
Task-Based On-boarding
On-Boarding Checklist with

list of tasks and task details


People Localization Organization Structure
Assignments Communication &

Checklists
Policy Absence Management Competencies

People Information

Employee Personal - Details

Employees Assignment Details

Competencies Library
Key Features - Improve Workforce Capability and Develop Leadership
• Define or upload a library of competency definitions together with appropriate measurement scales, and apply
these to job requirements, to people, and to training.

One or Multiple Hierarchies

Position / Org. Hierarchy

Absence Management
 Unlimited number of leaves types.
 Rule based
 Eligibility
 Balances calculations
 Planned VS Actual
 Direct integration
 Payroll
 Self Service
 Holiday Calendar … etc

Alerts
Manual or Automatic messaging system and more...
 Email
 System Level Action

Triggers  Procedure
 Report
 Periodic  Print
Actions
 Time based
 Action based  Database Level Action
 Rule based  Insert
 Update
 Delete
Across oracle e-business suite

Alert - Example


Integrated all the way…

Oracle Payroll is a..

The Big Idea! Element $ $ Element
$ Element $
Currency Element $
Eligibility Criteria $ Element
Costing Information $ Element

$ Element
Linked Balances
Extra Information
Calculation Formula
Value Net Payment
Identification Costing
… etc Reports …

Oracle Payroll Solution
Inputs Payroll Users
Consolidate Process
• Bonuses • Payroll
• Commissions Calculation
Time & Labor Corporate
• Voluntary • GOSI Payroll / HR
Deductions • Pay Terms &
• Overtime Conditions Role-
Human • Individual Based
Resources Updates
Access Employees
Distribute & Reconcile

• Labor Cost • Employee Pay
Benefits Updates Corporate Mgmt
• 3rd Party Contributions
• Tax Filings
3rd Party
Instructions Outputs Auditors
Cash General Ledger 3rd Party Systems

Management

As a result
 Multiple payrolls
 Leave Balance
 EOS Calculation
 GOSI
 Ad hock Payments
 More…

Additional Payroll Processes
• Retry
• Reversal
• Rollback
• Retropay

Manage Errors and Late Changes
Replace Administration with Automation
• Apply retroactive pay by

element
• Multiple methods
Retroactive Processing to select employees for
Payroll
payroll run
Inputs
• Easily make corrections
• Late submissions
• Retry current period changes
• Back-dated pay • Reallocate costs
awards • RetroPay Cost Acctg
• Corrections
• Reports with
assignment sets
Mgmt Reporting
Resolve Last Minute Payroll Errors

Online Payslip


Oracle Time and Labor - Value Proposition
• Simple Time Capture –
via Web or device
• Empower timecard
supervision and
administration
• Flexible Approvals and

Audit rules to comply with
regulatory requirements
• Comply with time

reporting and auditing
requirements

Time Management Structures
 Holiday Calendars
Holiday calendars allow the system to recognize paid and unpaid holidays.
Holiday calendars are part of an earning policy.
 Shifts
Shifts define the duration or time-in and time-out of work schedules. Shifts are a
building block for work plans and must be defined first.
 Work plans
Work plans identify applicable shifts for each of the seven days of the week. Work
plans are a building block of rotation plans.
 Rotation plans
Rotation plans identify the dates on which an employee moves from one work plan to another.

Oracle Time and Labor
Overview
Input: Time Entries To:
• Self Service • Oracle HR

•Timecard by Bio metrics …etc. • Oracle Payroll
• Timekeeper
OTL Time store

Self-service Time Sheet

HRMS : Time and Labor
Define a Policy Define Work Schedules Work Schedules
Define
Define Define
Define Time
Time Place
Place Person
Person
Holiday
Holiday Compensation
Compensation Define
Define Work
Work Schedules
Schedules
Policy/Rules
Policy/Rules on
on Work
Work Schedules
Schedules
Schedules
Schedules
•Shifts
•Work Patterns
Vision Corporation
HR Specialist
Auto HR Administrator
Record Time
Line Manager
Auto
Enter
Enter Validate
Validate Record
Record Approve
Approve
Requests
Requests Requests
Requests Actuals
Actuals Time
Time Card
Card Employee
• Time •x System/ Payroll Clerk

• Exceptions workflow Managed
• Overtime Payroll Manager
Auto
• Leave
Process Time Process Costs/Charges

Auto Post
Post
Process
Process To
To
Analyse
Analyse Process
Process Process
Process
Project
Project Ledger
Ledger
Time
Time Time
Time Payroll
Payroll
Time
Time
Purchase
Purchase Invoice
Invoice
•Billing
Orders
Orders Customer
Customer
•Costing
•Utilisation
Time & Labor through out the enterprise
Complete Global Automation and Integration
Time Clock
Time Keeper
Proj Res Mgmt
3rd Parties
Self Service
Spreadsheet Time Transfer Calculation Pre-
to Payroll Payments
Single Time
& Labor Bank
Reporting General Ledger

or Sub Ledger Disbursements
Other Apps
• Single Source of Time

• High Volume, High Automation Payroll
• Extensible, Flexible,
and Upgradeable • High Performance Processing Engines
• Control Costs & Time Worked Cash
Management


Cut Costs Through Self-Service
Empower Managers and Employees as Business Users
• Manager & Employee Self-Service Functions:

- Enable people to manage their own data
- Reduce number of people involved
- Integrate approvals
- Utilize embedded on-line advice to reduce errors
• Present Information in User’s Language
• Access via Portal
• Easily Configure to User or Company Needs
• Support Large Number of Transactions, Including Legislative Processes

Oracle Self Service Human Resources
Key Features – Empower Line Managers with Actions
Integration with Oracle Approvals Management, a rules based approvals engine facilitates robust
management of pre-authorized approval chains for the self-service business processes.

Pre-Built Functions - Examples
 Manager  Employee

Manager Self-Service
My Employee Information

My Organization Hierarchy

My Organization Hierarchy

Transfer and Promotion

Employee Self-Service
Personal Information

Qualifications

Documents of record

Online Payslip

Online Payslip

Build Your Own!
“Self Service is not only for

HR admin functions!
Example?”
“All company letters could

be available via Self Service”


Fusion Talent Management Flow
Integrated Talent Management

Performance Management

Performance Management Business Process
Define Enterprise Strategy
Define Individual Goals & Competencies
Refine
Realign
Track
Progress Develop
Perform Point-in-Time Evaluation
Reward &
Develop

Define Objectives
• Set up common objectives in the

Objectives Library
• Create or import objectives
– Several Partners such as
Exceed,Inscope
• Open library to employees

Define Objectives
• Create SMART objectives

• Determine measurement style
• Define eligibility

Establish Performance Plans
• Create a plan for each Period/Population/ Process

• Auto-allocate objectives by eligibility
• Notify plan members how and when they should set
objectives
• Push out appraisals for each appraisal period
 Monitor plan progress

Define Individual Goals
Setting Objectives
Top-down Approach
• Goal setting starts at high
level and cascades down.
• Manager is able to
disburse portions of goals
to employees.

Cascade Objectives
• Cascade one or more

objectives to single or
multiple workers.
• Managers cascade either
by duplicating objectives or
creating new objectives
that are linked to their own
objectives.

Setting Objectives
Bottom-up Approach
•Managers and employees set goals in parallel.
•Managers can share their goals so that
employees can align to them.

Objectives Scorecard
View of the scorecard after objective setting has been completed

Refine, Realign, Develop,
Track Progress
Line of Sight
• View display of objectives

alignment
• View may show downward
alignment of objectives,
upward alignment of
objectives, or both, based on
business requirements.
• Track progress for
quantitative objectives

Track Progress
Task List
• Managers and employees

monitor and action PMP
tasks.

Track Progress
Plan Administration
• Perform various PMP tasks

from a single-interface
• Enroll workers into published
plans
• Remove, reopen and refresh
scorecards
• Reopen completed
appraisals
• Monitor PMPs

Perform Point in Time Evaluation
Appraisal with Competencies
• Include job competencies or

a subset by default
• Add additional competencies
• Rate Performance,
Proficiency or both and
Weighting
• Update employee
Competence Profile when
Appraisal is completed

Appraisal with Objectives
• Each objective can be

weighted and scored using
FastFormula-based scoring
• Can combine competency
and objective scores to give
overall rating
• Final rating can drive
compensation

Appraisal with Questionnaire
• Include questionnaires to
gather additional information
• Fully flexible questionnaire
design via html
• Different appraisal
participants may complete
different questionnaires

Appraisal with Learning Path
• Each objective can be

weighted and scored using
FastFormula-based scoring
• Can combine competency
and objective scores to give
overall rating
• Final rating can drive
compensation

Reward and Develop
Compensation Planning
• Automatically transfer performance rating to Compensation

Workbench for use in salary modelling.

Reward and Develop
Succession Planning
• Search, view and modify succession

plan information
• Designate jobs and positions as
critical to the enterprise
• Identify high risk workers
• Create succession plans for critical
jobs and positions
• Create succession plans for workers

Agenda
•Recruiting and Onboarding.
• The Core.
• Payroll.
• Performance Appraisals and Awards.

Oracle Learning Management
  
Align Workforce to Accelerate Maximize Return
Organizational Learning and on Investment
Objectives Training Cycles from Training

Learning Management Business Process
Refine
Realign
Track
Progress Develop
Perform Point-in-Time Evaluation
Reward &
Develop

Upload Content
Manage eLearning Content
Perform
Point-in-
Time
Evaluation
• Create, edit and publish

learning content.
• Import or upload content
and content metadata.
• Export content and content
metadata.
• SCORM 1.2, AICC
compliant

Upload Content
Create and Manage Test Questions
• Create Questions –
• fill in the blank
• true or false
• multiple choice
• free text

Upload Content
Create and Manage Tests
• Create mandatory and

optional test sections
• Control question order
• Set prerequisites
• View test statistics
• Create evaluations as well
as tests

Manage Resources
Define Resources
Perform
Point-in-
Time
Evaluation
• Create trainer, venue and
customer defined
resources
• Leverage core HR data in
resource management
• Include cost information for
transfer to financial system
• Add attachments

Manage Resources
Book Resources
Perform
Point-in-
Time
Evaluation
• Book resources for
classes, sessions, forums
and chats
• Book supplemental
bookings
• Check for conflicts
• Display resource details to
learners if required
• Include finance header for
transfer to financial system

Manage Classes
Build Learning Programs - Courses
Perform
Point-in-
Time
Evaluation
• Build learning programs in a
single unified catalog
• Create –
• Courses
• Offerings
• Classes
• Learning Paths
• Certifications
• Forums and Chats

Manage Classes
Build Learning Programs - Courses
Perform
Point-in-
Time
Evaluation
• Define competencies
learners achieve
• Automatically update learner
competence profile
• Associate with multiple
categories
• Set mandatory and optional
course prerequisites
• Control learner access

Manage Classes
Build Learning Programs - Offerings
Perform
Point-in-
Time
• Offering Evaluation
determines how
course is delivered.
• Link to elearning content
• Set default information for
classes
• Set instructor competencies
• Add resource checklists

Publish Classes
Build Learning Programs - Classes
Perform
Point-in-
Time
• Create and update
online
Evaluation
and class based classes
• Class status -Planned,
Normal and Waitlist
determines enrollment status
• Set enrollment period
• Determine pricing

Publish Classes
Build Learning Programs - Classes
Perform
Point-in-
Time
• View, add and update
Evaluation
enrollments
• Add resource bookings
• Control learner access
• Add class evaluation

Publish Classes
Build Learning Programs – Learning Paths
Perform
Point-in-
Time
3 Types Evaluation
• Catalog - created by a
learning administrator,
• Manager - created for their
employees, either directly, or
as a result of a performance
appraisal
• Learner - created by the
learner to set their own
development goals

Publish Classes
Build Learning Programs – Certifications
Perform
Point-in-
Time
• Administer one-time
Evaluation or
renewable, regulatory or
compliance learning
• Define and track required
training
• Automate training renewal
requirements
• Notify learners of upcoming
deadlines

Publish Classes
Build Learning Programs – Chats and Forums
Perform
Point-in-
Time
• Create Evaluation
category
forums and
chats and define learner
access conditions to restrict
access to the forums and
chats
• Create class forums and
chats and, for class forums,
enable private messages
which are visible to selected
recipients only

Manage Enrollment
Mandatory Enrollment
Administrators can make a

class mandatory to a specific
learner, learner group,
organization, job or position –
learners are automatically
enrolled and cannot unenroll.

Run Classes
Learner Home Page
• Search for class from learner home page

Run Classes
Learner Catalog
• Choose enrollment from search results

Run Classes
Browse Learner Catalog
Perform
Point-in-
Time
Evaluation
• Drill down and enroll

Run Classes
Access eLearning Content
• Play elearning content from learner home page

Run Classes
Access eLearning Content
Perform
Point-in-
Time
Evaluation
• Play elearning content from learner home page

Run Classes
View Unified Training History
• View training history from Learning History tab

Record Outcome
Update Attendance and Achievement
• Learning Administrators
update from class or from
Learner tab
• Record attendance
• Record success or failure
• Mass update

Gather Information
Evaluation and Analysis
Evaluation of online and

classroom based training.
Evaluations can be added to

both courses and classes,
mandatory or voluntary
feedback can be collected
automatically from both online
and classroom classes.

Gather Information
Evaluations
Evaluation statistics can be

viewed from the Admin UI or
from a report.

Agenda
•Recruiting and Onboarding.
• The Core.
• Payroll.
• Performance Appraisals and Awards.

Oracle Succession Planning
Job Position Individual
Succession Planning for -

Identify Critical Jobs, Positions and Individuals

Integrated Talent Lifecycle
 Find the Best Talent
 Align with Performance
 Reward Your Employees
 Develop and Grow Your Talent
 Measure Employee Effectiveness

Succession Planning Lifecycle
Integrated Closed Loop Process
Talent Profile Visualize Talent Suitability Match to find

Profile Comparison
Management in 9-Box Successors
Talent Profile – 360 Degree employee profile including snippets on personnel information, qualifications, skills, career aspirations, mobility
preferences, appraisals, compensation, training and other Talent related information
Profile Comparison – Succession planning follows a talent review meeting. During a talent review, managers, supervisors and HR personnel
bring talent profiles to compare employees based on a variety of criteria including qualifications, skills, career aspirations, mobility preferences,
performance ratings to identify “Top Talent”.
9-Box – McKinsey 9-Box is the most common tool used to assess and develop bench strength in an organization. 9-Box grid groups
employees based on potential and performance allowing managers, and HR personnel to quickly visualize bench depth, make corrective
actions and identify Top Talent.
Suitability Matching – Allows Managers and HR personnel to map competencies desired for a given job or position with 1 or many individuals
competencies and skills graphically using . This results in a clear visualization of who would form the right successor for a given position, job or
person,

Talent Profile Management
Overview
Talent Profile
Overview

Overview

Overview

Overview

Compare and Rank Successors

Profile Comparison
Overview

Search and Organize Talent Pool

Suitability Matching





Copyright © 2014 Oracle and/or its affiliates. All rights reserved. | 149
Suitability Match to Find Successors
Overview

Suitability Match to Find Successors
Overview

Visualize Talent in Nine Box
Overview

Visualize Talent in Nine Box
Overview

Development and Readiness

Succession Planning
Transition
Offboarding & Onboarding
Assignment, Compensation
Changes & ..
Life Event based Checklists
Actions from Talent

Profile

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Human Capital & Talent Management

The Evolution of HR Business

Copyright © 2014 Oracle and/or its affiliates. All rights reserved.

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Integrated All The Way!

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Manage All Employees Within a Single System While Adhering to

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Vacancy Sourcing Screening Offers Onboard

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Vacancy Sourcing Screening Offers Onboard

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Vacancy Sourcing Screening Offers Onboard

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Vacancy Sourcing Screening Offers Onboard

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Vacancy Sourcing Screening Offers Onboard

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Vacancy Sourcing Screening Offers Onboard

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Pending for Approval

Vacancy Sourcing Screening Offers Onboard

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Vacancy Sourcing Screening Offers Onboard

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Vacancy Sourcing Screening Offers Onboard

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Vacancy Sourcing Screening Offers Onboard

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

How Did You Hear About Us

Vacancy Sourcing Screening Offers Onboard

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Vacancy Sourcing Screening Offers Onboard

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Find Candidates Page

Vacancy Sourcing Screening Offers Onboard

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Vacancy Sourcing Screening Offers Onboard

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Vacancy Sourcing Screening Offers Onboard

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Vacancy Sourcing Screening Offers Onboard

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Interview Feedback and

Vacancy Sourcing Screening Offers Onboard

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Helps recruiters and hiring

Vacancy Sourcing Screening Offers Onboard

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Offer salary shown in

Helps approvers in a global

Vacancy Sourcing Screening Offers Onboard

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Vacancy Sourcing Screening Offers Onboard

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Vacancy Sourcing Screening Offers Onboard