OGANIZATIONAL CHART AND

EMPLOYEE’S JOB DESCRIPTION

2016

GJF
ORGANIZATIONAL CHART
PRESIDENT

EXECUTIVE
ASSISTANT

SALES & OPERATIONS HR &

MARKETING ADMINISTRATOR ACCOUNTING

PR SOCIAL OPERATIONS
INTERN CORPWELL
ADVERTISING MEDIA AUDIT OFFICER

SWEETEA’S WHOLESALE

OFFICE STAFF
SUPERVISORS

PRODUCTION
BARISTA STAFF

MACHINE
OPERATOR

DRIVER
JOB DESCRIPTION

DEPARMENT DESCRIPTION IN-CHARGE

Ms. Renee
PRESIDENT
Sebastian
• Managing the day-to-day operations of the office
• Organizing and maintaining files and records
• Planning and scheduling meetings and appointments
• Managing projects and conducting research by coordinating
EXECUTIVE with the president.
ASSISTANT • Preparing and editing correspondence, reports, and -
presentations
• Making travel and guest arrangements
• Represents the executive by attending meetings in the
executive's absence; speaking for the executive.
• Improves product marketability and profitability by
researching, identifying, and capitalizing on market
opportunities; improving product packaging; coordinating
SALES & new product development.

MARKETING
• promotional activities -
• writing reports
• managing campaigns on social media
• analyzing and investigating price, demand and
competition
• Improve the operational systems, processes and policies in
support of organizations mission; specifically, support better
management reporting, information flow and management,
business process and organizational planning.
OPERATIONS • Manage and increase the effectiveness and efficiency of
subordinate, through improvements to each function as well Gewel Fernandez
ADMINISTRATOR as coordination and communication between staff and upper
management
• Play a significant role in long-term planning, including an
initiative geared toward operational excellence.
JOB DESCRIPTION

DEPARMENT DESCRIPTION IN-CHARGE

• Oversee overall financial management, planning, systems

and controls. (petty cash per store/ Deliveries/ stocks
• Implement standard rules and procedure
• Monthly presentation for the status of Sweetea's branches
and wholesale.
• Monitoring of manpower schedule

FACILITES:
• Facilities managers must look at a lot of different
information and make decisions based on needs and
budget concerns.
• planning and overseeing building work/renovation
• lease management
• managing building maintenance activities
• ensuring that facilities meet government regulations and
environmental, health and security standards
• supervising multi-disciplinary teams of staff including
maintenance
• In-charge for the existing and new employee salary and
benefits
• Manage financial reports for the compny
• Shirly Monroyo
HR &
• ArnoldMangub
ACCOUNTING at
JOB DESCRIPTION

DEPARMENT DESCRIPTION IN-CHARGE

• Make a monthly audit using compliance checklist

• Monitoring of product mark-outs
• Monitor all branches for their operational day task.
OPERATIONS • Collate all necessary reports per branches (Beg &
End Month; sales, inventory etc.) Gab Datiles
AUDIT OFFICER
• Manage memo's and other activities for mall
operations, coordinate to Mall Admin
• Handling clerical reports for consolidation

• Work on store displays

• Evaluate on-the-job performance.
• Ensure merchandise is clean and ready to be displayed.
• Maintain inventory and ensure items are in stock
• Ensure standards for quality, customer service and
health and safety are met. • Jo Wayco
SUPERVISOR • Help retail sales staff achieve sales targets. • Julie Lauanzon
• Manage different departments within the store.
• Handle customer questions, complaints, and issues.
• Utilize computers to record sales figures, for data
analysis.
• Meet the deadline of store reports.
JOB DESCRIPTION

DEPARMENT DESCRIPTION IN-CHARGE

• Educates customers by presenting and explaining the tea

drink menu; answering questions.
• Prepares and sells tea drinks by following prescribed
preparation techniques
• Generates revenues by attracting new customers; defining
new and expanded services and products
• Maintains inventories by replenishing tea supply and • Marlyn Villajos
other products and also the stocks • Kimberly Lopez
• Must have a accurate sales orders into cash register and • JamesVillamea
BARISTA counts back change to customers in a courteous and • Alwyne Historillo
friendly manner. • Lily Jo Marcon
• Routinely cleans the bar area, floor, utensils, and takes • Dollor Villajos
out trash, etc.
• Informs the manager on duty of any operational
inconsistencies.
• Assist their supervisor in-charge by monitoring sales,
inventory and other weekly/monthly report
• Must have a proper turnover of reports
DEPARMENT DESCRIPTION IN-CHARGE

OPERATIONAS : c/o gewel

• Manage warehouse in compliance with company policies
and vision
• Oversee receiving, warehousing, distribution and
maintenance operations
• Initiate, coordinate and enforce optimal operational
policies and procedures
• Maintain standards of health and safety, hygiene and
security
• Manage stock control and reconcile with data storage
system
• working closely with clients, suppliers and transport
companies

DAILY:
OFFICE STAFF • Monitor PO for the client and make DR & SI Jovy Gambol
(wholesale) • DR for sweetea's branches
• Check monitoring inventory
• Checking of delivery of warehouse
WEEKLY:
• Organize client folder for documentation
• Make purchase request for supplier
• Monitoring of stock cards for loose & dry goods
• Monitoring for the running low stocks
MONTHLY:
• Monthly report inventory for sweetea's
• Month end inventory for warehouse
• One up update
• Collect payments
JOB DESCRIPTION

DEPARMENT DESCRIPTION IN-CHARGE

• Meet deadline for delivery

• Must have a inventory checklist
• Cleaning and maintaining work areas and machinery
• Ensure that any equipment or tool malfunction is
PRODUCTION immediately reported • Vicky
STAFF • Make sure that finished items are stored safely prior Cateñiara
to being taken for packaging • Merly Raña
(wholesale) • Ensure proper labeling of finished items and ensure
that they are packaged properly
• Ensure all supplies and equipment are available
prior to each shift

MACHINE • Set up machines at the beginning of production

OPERATOR • Maintain and clean machines before and after Cheche Ochea
production
(wholesale)

• Follow route and time schedule

• Checking of delivery item
DRIVER Noel
THANK YOU!!!