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Basic Events
Management Lecture
Capacitating Sangguniang Kabataan
Officials in Events Management
ALLEN L. REONDANGA
Acting Department Head
City Events, Protocol and Public Information Office
Events: Pahingurag
na Fundiurag
Why do we conduct an Event?
• Sugo kaya ni Kapitan; • We see it as a duty
• Trip mi lang na may event ta boring kaya and function not
sa opisina, puro paper works; because we want
it; we need it, and
• makapasali lamang we love doing it
• No choice, it is an responsibility, naka-
schedule na kaya;
• Ma-election na kaya, kaya kaipuhan
mapromote su mga kandidato;
Why do we conduct an Event?
• Inspires a community; • Strengthening of
• foster feeling of civic pride or community regional values;
solidarity preservation of
• Provide opportunities heritage
• Cultural and educational understanding
• Skills development, participation and
volunterism
• Enhance barangay image or recognition
• Communicates barangay prosperity
• Communicates barangay vision
Why do we conduct an Event?
• Contribute to sustainable development • Construction of
• Stimulate tourism, economic and investment new facilities;
activities local
• Create jobs; infrastructures
• Advance an advocacy or program
• Disseminate information
• Motivate participation
• Launch a program
Motivation?
• People come to events for different reasons
• Food
• Inspiration
• Culture
• Performers
• Knowledge
• Interests
Events Management
planning and
production of all types
of events, including
meetings and
conventions,
exhibitions, festivals
and other cultural
celebrations, sport
competitions,
entertainment
spectaculars.
• Focuses on “planned
event”
Types of Events
• Cultural Celebrations
• Festival
• Commemorations
• Religious Events
• Parades and processions
• Art and Entertainment
• Sports and Recreational Events
Types of Events
• Business and Trade
Events (MICE)
• Fairs
• Conferences and Conventions
• Exhibitions
• Educational and Scientific
Events
• Political/State Events
Making an event “Special”
• Uniqueness ■ Hospitality
• A multiplicity of roles ■ Tangibility
• Festive Spirit ■ Theming
• Satisfying basic needs ■ Symbolism
• Quality ■ Affordability
• Authenticity
■ Convenience
• Flexibility
Event Planning
• Well managed and
safe event evolves
through a process of
careful planning
Event Concept
• Successful events are
usually based on a strong
concept and purpose.
›› • Recruit Staffs
• Look for Volunteers
• Hire reliable suppliers
List down your partners
• Departments and agencies
• Venue Set up (Barangay Support Staff)
• Cleanliness (Barangay Cleaners/Rabuz Orgs)
• Sound System and Documentation (SS. Team,
Electrician)
• Permits (Kapitan)
• Participants (Zone Organizations)
An event garo man sana pag may
bata
MAGASTOS
Budget and Financial
Management
boring
Event Programme
Regardless of event type, a strong event
programme is essential for success.
When Preparing the Programme,
consider these:
• Elements or components
• what should be incorporated; streamline
• Running time
• Too long makes your event dragging
• As much as possible opening ceremonies should be through in two (2) hours
• Attendees
• Are they old people; young people; professionals? What are their interests?
• Protocol (who speaks first, who introduces who?)
• Limit the speakers; no one should speak after the guest of honor or keynote
speakers piece
• Heraldry and Protocol (what anthem to sing, placement of the flags)
Basic Heraldry
• Flags should be placed on the platform (commanding position)
• Philippine Flag: left of the observer
• Naga City Flag: right of the observer
• Ph Flag should not be smaller than LGU flags
• Ph Flag size should be equal the size of other state flags
• Flags should not touch the ground
• Flags should be clean and in proper state;
Event Production