Job Design and

Job Analysis
Objectives:

1.Define Job Design (JD)

2.Understand the significance of JD
3.Techniques of JD
4.Define Job Analysis and Outcome of it
 What is job?
• Jobs are individual assignment

• Organizational unit of work

• Basic building blocks of the organization

 Jobs has 3 main elements
• 1.A task: Distinct Identifiable small work
activity
• 2. Duty: is a series of tasks and is a large
work segment performed by an individual
• 3. Responsibility: The obligation to
performing task and duties satisfactorily
JD is the function of Arranging
Task

Duties &

Responsibilities
into an organizational unit of work for the
purpose of accomplishing a certain
objectives
It has direct impact on

JD
 1. Scientific Technique

Basic objective

is to maximize the organizational productivity by

maximizing employee efficiency.

Division of labor Specialized jobs

 create shorter job cycle
 Job Enlargement
Increasing the scope of a job by including a
new related duty/duties in addition to the
current duties.
Eg: D1
D1 D2
D2 D3
Before D4
After
 Job Enrichment

Increasing the depth of a job by expanding

authority and responsibility for planning and

controlling the job.

Job Rotation

Secretary Receptionist

Typist
Professional Technique

Design the job according to norms

and standards of professions
 Work Family Balance and Job
Design

• Flexible Hours
• Work sharing
• Telecommuting
 Job Analysis
Job Analysis is a systematic investigation of

jobs and job holder characteristics in order to

create a collection of information that can be

used to perform various HRM activities.

In a large organizations In medium organizations

Job analyst Human Resource Manager

HR Specialist HR Generalist
 Job Description Job Specification

is a document that describes duties,

responsibilities, working conditions and other
important information of a particular job.
Job specification

is a document that specifies key qualities

and qualifications necessary to perform a

certain jobs in effectively and efficiently.

 Activity

• Discuss about the format and

content of your job description
and job specification.