ON

PIVOT TABLE
IN
MICROSOFT EXCEL
—Aakash Gupta NRO 0188848
—Manmit Singh CRO 0254689
—Mala NRO 0237825
—Kavita NRO 0243315
—Prarthana Raj NRO 0240707

EVENING BATCH 5-9(2)

 We would like to take this opportunity to convey our thanks to
our Respected mentors
Mr.Jitender Sir
Mr. Vinay Sir
Mr. Alok Sir
for their valuable guidance, support and encouragement for this
project.
The project relating to “PIVOT TABLE” has truly been a great
learning experience for us.
Any other suggestions for this project are welcomed.
1. Introduction to Pivot Tables
2. Sources Data for Pivot Table
3. Creating Pivot Table
4. Assessing the Pivot Table and Pivot Chart Report
5. Example
6. Application support
7. Group Items in a Pivot Table or Pivot Chart field
8. Conclusion
SUMMARISES THE COLUMS OF INFORMATION IN A
DATABASE IN RELATIONSHIP TO EACH OTHER.

A PivotTable report is an interactive table that quickly combines

and compares large amounts of data. You can rotate its rows and
columns to see different summaries of the source data, and you
can display the details for areas of interest.

Many Excel users are not familiar with, or are intimidated by

Pivot Tables, one of the most powerful features in Excel. This
page describes elementary Pivot Tables. This page was written by
Harald Staff .
A Pivot Table is a data summarization tool found in
data visualization programs such as spreadsheets
(e.g. Microsoft Excel)

Among other function, they can automatically sort,

count, and total the data stored in one table or
spreadsheet and create a second table displaying the
summarized data.

Pivot Tables are also useful for quickly creating cross

tabs. The user sets up and changes the summary’s
structure by
dragging and dropping fields graphically.

The term Pivot Table is a generic phrase used by

multiple vendors. However , the specific form Pivot
Table is trademark of the Microsoft Corporation.[1]
 LIST
oDATABASE
oEXCEL WORKSHEETS
oANOTHER PIVOT TABLE

PIVOT TABLE WORKS WITH FIELDS AND ITEMS

Pivot tables are a powerful tool for analysis. A
pivot table summarizes the columns of information
in a database in relation to each other. (The
graphical equivalent of a pivot table, a pivot chart
displays different views of data, depending on
what you put to choose to put in it.

Open the workbook where you want to create the

PivotTable report.
If you are basing the report on a Web query,
parameter query, report template, Office Data
Connection file, or query file, retrieve the data
into the workbook, and then click a cell in the
Microsoft Excel list containing the retrieved data.

If the retrieved data is from an OLAP database,

or the Office Data Connection returns the data as
a blank PivotTable report, continue with step
below.

If you are basing the report on an Excel list or

database, click a cell in the list or database.
 Click on the Data menu and select Pivot Table and Pivot
Chart Report…
SELECT THE TYPE OF DATA YOU WANT TO WORK WITH:-
:- EXCEL DATABASE
:- EXTERNAL SOURCE DATA
:- SEVERAL WORKSHEETS
:- EXISTING PIVOT TABLE

SPECIFY WHETHER YOU WANT PIVOT TABLE OR PIVOT CHART ALONG WITH PIVOT TABLE
THEN CLICK NEXT
THE FOLLOWING FIGURE WILL APPEAR
Roll no. Name English Math Hindi Total Percentage Division

1 Akash 45 80 71 196 65 First Division

2 Mohan 55 45 35 135 45 Third Division

3 Nishant 65 55 45 165 55 Second Division

4 Sita 50 78 55 183 61 First Division

5 Gita 41 88 68 197 66 First Division

•Click on the FINISH button to insert the
Pivot Table and summarised data will appear
as in the figure
Pivot Tables are now considered an integral part of
a spreadsheet application. In addition to Microsoft
Excel, competing software such as OpenOffice.org
Calc provide similar functionality; the
OpenOffice.org implementation is called DataPilot.
Other companies such as numberGo and Quantrix
provide similar implementations.
Pivot functionality is also provided in other data
visualization tools, including business intelligence
packages.
If the field is a page field, check the page field settings, and
then move it temporarily to the row or column area.

How?

For a PivotChart report, work in the associated PivotTable

report.
Double-click the page field.
Click Advanced.
Make sure the Retrieve external data for all page field
items option is either selected or unavailable.
 Click OK twice.
Drag the page field to the row or column area.

Do one of the following:

Group numeric items

Right-click the field with the numeric items, point to
Group and Show Details on the shortcut menu, and then
click Group.
In the Starting at box, enter the first item to group.
In the Ending at box, enter the last item to group.
In the By box, type the number of items
 that you want in each group.
Group dates or times
Right-click the field with the dates or times, point
to Group and Show Details on the shortcut menu, and
then click Group.
Enter the first date or time to group in the Starting
at box, and enter the last date or time to group in
the Ending at box.
In the By box, click one or more time periods for
the groups.

To group items by weeks, click Days in the By box,

make sure Days is the only time period selected, and
then click 7 in the
 Number of days box. You can then click additional
time periods to group by, such as Month, if you want.

Group selected items

Select the items to group, either by clicking and
dragging, or by holding down CTRL or SHIFT while you
click.

For a PivotChart report, select the items in the associated

PivotTable report.
Right-click the selected items, point to Group and Show
Details on the shortcut menu, and then click Group.

Note  For fields organized in levels, you can only group

items that all have the same
next-level item. For example, if the field has levels Country
and City, you can't group cities from different countries.

Ungroup items
Right-click the group, point to Group and Show Details
on the shortcut menu, and then click Ungroup.

In a numeric or date/time field, right-click any group; Excel

then ungroups all groups for the field.
If the field was formerly a page field, drag it back to the
page area.
SERIAL NUMBER
NAME
CITY

LIKE WE ARE LOOKING FOR INDIVIDUAL PIVOT

TABLE OF PERSON NAMED AMIT

SELECT NAME> S NO. 1> AMIT> OK

 Because of Excel’s variety features and
securities of the data, its implication in
audit is of great importance.