SEDS International Conference - SEDSIC ’07

September 22nd & 23rd, 2007

@ VIT University, Vellore, Tamil Nadu, India

TECHNICAL
PAPER PRESENTATION
(in Microsoft PowerPoint)

NAKSHATRA
Technical Paper/Poster Presentation Event
 Time-Limits
 Time-Limits:
 Oral Presentation (with PowerPoint): 7 minutes maximum
 Question & Answer session by Judges: 2 minutes

 TIME LIMIT SHOULD BE STRICTLY FOLLOWED; any

extension can lead to deduction of marks.

 All the authors may choose to speak, but time-limit should

not be exceeded.

 Animations & Videos (if any) may be included, but they

should be played within the same allotted time limit of 7
minutes.
 Guidelines
 Presentation should be done on-stage.
 Format: Windows PowerPoint 2003 (.ppt)
 All audio-visual equipment will be provided: computer,
microphones, speaker system, digital projection system etc.
 In case of a technical problem with the computer, the
presentation may be given from an external laptop. So it is
always handy to carry a laptop with you.
 All the authors may choose to speak, but time-limit should
not be exceeded.
 Each finalist team has to write a CD with their respective
PowerPoint presentation and animations or videos (if any).
This CD has to be submitted to the COORDINATORS atleast
1 hour prior to the beginning of the session that the team has
been designated to.
 Important Dates:
 15th September:
 Deadline for sending soft copy of TECHNICAL PAPER
 E-mail subject: PAPER
 Format: Word 2003 (.doc) and/or PDF (.pdf)
 18th September:
 Deadline to send arrival details
 E-mail subject: ARRIVAL
 20th September:
 Deadline to send soft copy of PRESENTATION
 E-mail subject: PRESENTATION
 This is to ensure that your presentation is within our specifications.
 Format: PowerPoint 2003 (.ppt) and/or PDF (.pdf)
 22nd & 23rd September: NAKSHATRA at SEDSIC '07.

E-mail ID: nakshatra.sedsic07@gmail.com

 Some Tips on
Technical Paper Presentation
 Text
• Keep the text as brief as possible.

• Data looks better organized & easier to

comprehend if given in POINTS.

• No more than 10 lines of text (or points) per

slide.

• All letters on the slide should be big enough to

make it readable even at the back of the
auditorium.
 Slide Background & Readability
Choose an attractive picture (related to your topic, of course)
as the background for your TITLE slide.

For the other following slides, background and text should

be in contrasting colors.

A light background & dark print works well.

A dark background & light print also works well.

A dark background & dark print??? Not so much...

A light background & light print??? Not at all!

 Graphs & Figures
 A well-documented graph or figure is
way more attractive and better than
lengthy text.

 Tables are difficult to read; represent

data graphically whenever possible.

 A photograph often is worth a

thousand words.
 Speech & Slides
 Speak confidently, clearly & loudly.
 Neither be too slow nor too fast, speak in a constant comprehendible speed.
 Look at the audience while you speak, not so much at the judges.
 Use a little informal speech so as to capture the attention of your audience & to make
it less boring for them. Continuous scientific speech will only put them to sleep!
 Ask a few questions to the audience so as to engage them in your presentation.
 For a typical 7-minute presentation you should not exceed 14 slides.
 Generally, you will talk at a speed of about 30-45 seconds per slide. This, of course,
depends on how much you put on the slide and how fast you talk – but it’s a
reasonable target.
 Including attractive pictures and/or photographs will make your presentation
interesting.
 Photographs & tables should be explained but not in detail.
 Explain graphs, flow-charts & technical diagrams.
 Animate your slides to a minimum, too much animation will not only increase the
size of your presentation file, it might kill your time as well.
 Always practice your presentation by saying it out loud many times so as to gauge
the timing before presenting it at the conference.
 A Sample
Technical Paper Presentation
(7 minutes duration)
(14 slides)
 1. Title Slide (1 slide)
{ Introduce yourself and the title of your paper. }
{ Use an attractive picture (related to your topic) as background). }

PAPER TITLE
Authors
Institution and/or Address
 2. Introduction (1 slide)

 Introduce your topic & paper title.

 Be as brief as possible.

 Use only relevant data.

 Use short but meaningful points.

 Explain every point briefly.

3-4. Problem & Theories (1-3 slides)
 State the problem you’re addressing & the
scientific theories associated with it briefly on
one or two slides.
 Use examples.
 A picture (on another slide, if necessary) will
be handy.
 Again, be as brief as possible, use only
relevant data.
 Use short but meaningful points.
 Explain every point briefly.
5. Methods {OPTIONAL} (1 slide)

Briefly summarize your method of literature

(or content) analysis on one slide.
6-12. Results & Discussion (5-7 slides)
 The rest of the slides are for Results (hypotheses),
Discussion & Conclusions.
 Start with a brief recap of descriptive statistics, if
available.
 Give your hypotheses with scientific proof to
support them.
 Discuss the practicality of each hypothesis if
possible.
 Be sure to tell the significance of your research and
what should be done next regarding it.
 13. References (1 slide)
 Mention the top five or six references for
your paper preference-wise in points.
 Do not explain anything, just mention the
references.
 Include books & research papers, if any.
 Avoid commonly referred websites (like
Google or Wikipedia).
 Do not linger for more than 10 seconds on
this slide.
14. ‘Thank You’ Slide (1 slide)
Just mention ‘THANK YOU’ on this slide.
Include ‘QUESTIONS?’ If you want.

THANK YOU
Questions?
NAKSHATRA
Technical Paper Presentation

SESSIONS
Paper Presentation Sessions & Specifics
Venue
Ambedkar Auditorium, Ground Floor
Technology Tower, VIT University

Sessions
Session Day & Date Timings Topics Covered
Saturday, 3:00 PM 1. Materials used in space re-entry
Session I September 22nd to vehicles
2007 4:30 PM 2. Clearance of space debris

3. Use of space technology/energy for

Saturday, 4:45 PM
human welfare
Session II September 22nd to
4. Protection of communication
2007 6:00 PM
systems from solar flares

Sunday, 9:45 AM
5. Extra-galactic astronomy
Session III September 23rd to
6. Planetary sciences
2007 11: 45 AM
 For Further Queries
Please feel free to contact the following persons for any further
queries regarding Technical Paper Presentation:

NAKSHATRA Event Coordinators

MOHSIN BIN LATHEEF
III B. Tech. Biotechnology, SBCBE, VIT University
Ph: +91-9894063698
KRISHNA MOHANTY
III B. Tech. I. T., SCS, VIT University
Ph: +91-9994627720

Email ID: nakshatra.sedsic07@gmail.com