Tally - ERP 9 For Dairy: © Tally Solutions Pvt. Ltd. All Rights Reserved

Tally.
ERP 9 for Dairy
© Tally Solutions Pvt. Ltd. All Rights Reserved

Agenda
• Dairy Business – An Overview
• Structure of Dairy Operations
• Tally.ERP 9 for Dairy
• Business Process Flow
• Primary Requirement
• Tally.ERP 9 – Fitment
© Tally Solutions Pvt. Ltd. All Rights Reserved 2

Structure of Dairy Operations
Procurement MIS
Management Dairy Reports
Management
Accounts
Milk Quality Receivables &
Management Payables
Sales & Incentive

Distribution Management

Dairy – An Overview
DAIRY SOLUTION ON TALLY.ERP 9
PROCUREMENT MILK QUALITY INCENTIVE ACCOUNTS

SALES & DISTRIBUTION MIS REPORTS
MANAGEMENT MANAGEMENT MANAGEMENT RECEIVABLES & PAYABLES
· SNF factor (SNF Table) · Pre Regular Automatic · Route wise Procurement
TRUCK & ROUTE MILK COLLECTION & PROCUREMENT Payment Entry
· Fat % CRATES · Village wise Procurement
MANAGEMENT PURCHASE SALES INCENTIVES SALES INCENTIVES
MANAGEMENT · Receipt Entry based on Bill
· Temperature · Total Procurement with%
Pending
· Milk Solids · Price Chart
· Credit Management
· Truck Route · Collection Centers · CLR Factor · Milk Direct Sales · Product wise Incentive
· Crate Issuing · Quantity based · Income Management · Procurement Incentive
· Truck-Sheet Shift · Godown Management · LR Factor · Milk Product Sales · Quantity based Report
· Empty Crates Deposit · Quality based · Employee Payroll & Cost
· Truck-Sheet Farmerwise · Actual/Billed quantity · Pasteurization · Refund Management · Overall Scheme Tracking · Sales Incentive Report
· Empty Crate Return · Route based
· Truck-Sheet Agent wise · Farmer Account Details · Categorization · Scrap/Leak · Automatic Incentive · Branch Management and · Daily Sales
· Crates Summary · Monthly Incentives
· Truck-Sheet Samiti wise · Farmer-wise milk info · Refund Management Entries Branch wise Reports · Daily Collection
- Cow Milk/ Buffalo Milk · Special Incentives
(Collection Center wise) - Base CLR · Route based Incentives · Budgeting & Variance · Empty Crates Report
- Fresh Milk/Sour Milk · Discount Management · Automatic Incentive
· Driver Information - Base FAT % entries · Sales Incentive Chart · Accounts Payable · Collection Center wise
· Byproducts · Commissions
· Milk Truck Information · Statement of Accounts Report
- Base Quantity · Delivery Time Tracking · Retail Distribution · Procurement Incentive
· Village Information - Quantity per Fat
Chart · Expenditure Reports · Truck Sheet Summary
· Milk Rejection · Dispatch Management
- Milk Weight Parameter · Outstanding Reports · Distribution Report
· Packing Management
- No of Cans(Sizes) · Auto SNF Calculation · Cash Flow and Fund Flows · Customer wise
· Outstanding Reports Calculations
- Cans/Jars/Tins/Litre · Order Management · Security and User Access
· Crate wise Calculations
· Bifurcating Collection · Order Short Closure · Remote Connectivity
(Morning / Evening) · Agent wise Report
· Sales Invoices · Bank Challans
· Procurement Purchase · Sales Return Report
· Order Cycle · Payables – Route wise/
Invoices · Farmer wise Report
Management Village/ Overall
· Agent Details · Route wise Cash Report
· Sales Price List · Receivable – Route wise/
· Supervisor Details Village/ Overall · Sales Summary Report
· Automatic Purchase · Route wise Order Sheet
· Milk Grade Conversion · Bank wise Payments
Cow- Buffalo-Milk
· Total Collection of Milk
- Shift-wise
- Route-wise
- Area wise

Dairy – Procurement Management
Procurement MIS
Management
Accounts
Management Payables
Sales & Incentive


Process Flow – Procurement Management
MILK PROCUREMENT
COLLECTION
DIRECT COLLECTION COLLECTION CENTERS
THROUGH AGENTS
Large herd owners/ farmers Own/hired vehicles go to the

Milk is collected by collection Agents collect milk from
come to the dairy villages and collect the milk
centers farmers daily
from farmers
Milk quality is measured Milk quality is measured Milk quality is measured

along with FAT, Temperature along with FAT, Temperature along with FAT, Temperature Milk is submitted to the dairy
and SNF and SNF and SNF collection point
Payment is made to the Challans are given to the Challans are given to the Agents are paid commissions
farmers based in the price list farmers based on milk quality farmers based on milk quality based on milk quality and
measurements and quantity measurements and quantity quantity
Challans are submitted by the Challans are submitted by the

farmers (weekly/monthly) farmer (weekly/monthly)
Payment is made based on Payment is made based on

the price list the price list
Supervisors are paid

commission based on the
amount of milk they helped
collection

Primary Requirement – Procurement Management
Category / Module Major Requirement Explanation
Procurement Single procurement Individual farmer wise milk will be procured in morning or
Management evening sessions and categorized as buffalo or cow milk.
Multi procurement/ Route Information of route wise collection of milk can be collected. The
wise collection procured milk details can be altered whenever the corrections are
needed.
Procurement return Milk is returned if it becomes sour or gets spoiled in some of the
cases.
Purchase route creation Purchase routes and the supervisor for each route are to be created
along with number of trips made in a day, time taken and distance
Price tables (SNF , FAT % Price table is created as per the SNF and FAT content in the milk.
based) These price tables keep changing and these tables can be
automatically created.
Farmer payment Farmer details are collected and payment can be made for a
week/month/specific period. There should be an option to pay
advance to the farmer.

Tally.ERP 9 Fitment – Procurement Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Collection center management Yes
2 Supervisor details Yes
3 Purchase route Yes
4 Village details Yes
5 Farmer details Yes
6 Pricelist based on SNF and FAT % Yes
7 Collection center with address, contact details Yes
8 Collection center alteration Yes
9 Liter to KG conversion Yes
10 Purchase route management Yes
11 Supervisor creation for purchase routes Yes
12 Village creation along with route Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 8

13 Farmer details, contact details Yes
14 Agent details, code Yes
15 Farmer bank details Yes
16 Automatic creation of price list Yes
17 Truck sheet shift Yes
18 Truck route Yes
19 Truck sheet farmer wise Yes
20 Truck sheet agent wise Yes
21 Truck sheet samiti wise (collection wise) Yes
22 Driver information Yes
23 Milk truck information Yes
24 Procurement invoices Yes

25 Godown management Yes
26 Actual and billed quantity Yes
27 Farmer wise milk info Yes
28 Batch bifurcation (morning/evening) Yes
29 Automatic purchase invoice Yes
30 Milk grade (Buffalo and cow) Yes
31 Procurement returns Yes
32 Advance payments to farmers Yes

Dairy – Milk Quality Management
Procurement MIS
Management
Accounts
Management Payables
Sales & Incentive


Primary Requirement – Milk Quality Management
Milk Quality Milk quality and statistics Details like temperature, quantity in litres, quantity in kilograms,
Management in the order LR, CLR, Fat, SNF and prices need to be recorded while
procurement.
Price lists based on quality Procurement price is decided based on the quality parameters of
parameters the milk. The payments are made based on this standard price
table.

Tally.ERP 9 Fitment – Milk Quality Management
1 SNF factor (SNF Table) Yes
2 Capture fat percentage Yes
3 Capture temperature of milk Yes
4 Milk solid information Yes
5 CLR factor, LR factor Yes
6 Price lists based on quality Yes
7 Pasteurization Yes
8 Milk byproducts Yes
9 Milk delivery time tracking Yes
10 Milk rejection parameter Yes
11 Auto SNF calculation Yes
12 Milk units (Cans/jars/tins/litres) Yes

Dairy – Sales & Distribution
Procurement MIS
Management
Accounts
Management Payables
Sales & Incentive


Process Flow – Sales & Distribution
DAIRY SALES
MILK SALES MILK PRODUCT SALES
Sales order is received from Sales order is received from

the retailers/distributors/ the retailers/distributors/
agents agents
Milk sale routes are identified Milk distribution vehicle(van)

is loaded with the milk
products as per the orders or
the distributors collect as
Milk distribution vehicle(van) per their demand
is loaded with the milk crates
as per the routes
Sales invoice is created for
the retailers
Milk crates are distributed
Sales invoice is given to the
retailers based on the orders
Receivables are tracked
Crates are collected from the

retailers from the previous Payment is received as
trips advance/monthly/weekly
Receipt is given on payment
Receivables are tracked
Payment is received as
advance/monthly/weekly
Receipt is given on payment

Primary Requirement – Sales & Distribution
Sales & Distribution Crates management Crates issue and tracking of empty crates is a major requirement.
Milk crates management becomes key when the distribution is
large and to several retailers.
Sale route management Purchase routes and the supervisor for each route are to be created
along with number of trips made in a day, time taken and distance.
Sales order management Sales orders need to be created as per the routes and the as per the
customer preferences. The customer specific items could be
preselected while creating the sales order.
Sales returns Several times the milk products get spoiled, the packaging gets
damaged or some of the unsold items are returned to the godown.
The sales return is done against a sales order with proper order
tracking.

Tally.ERP 9 Fitment – Sales & Distribution
1 Milk products management Yes
2 Product categorization Yes
3 Milk selling units Yes
4 Milk sales account creation Yes
5 Marketing executive details, contact details Yes
6 Sales route creation Yes
7 Number of kilometers per trip Yes
8 Time taken per trip Yes
9 Number of trips in a day Yes
10 Customer creation Yes
11 Customer wise product list Yes
12 Customer wise transport incentive Yes

13 Dairy sales order Yes
14 Dairy sales return Yes
15 Route wise sales order Yes
16 Automatic incentive calculation Yes
17 Sales voucher Yes
18 Product sales return Yes
19 Bill wise tracking of sales order – Reference number Yes
20 Automatic posting of sales orders Yes
21 Automatic posting of sales returns Yes
22 Crates management Yes
23 Empty crates issue and return Yes
24 Scrap/leak management Yes

25 Packaging management Yes
26 Discounts Yes
27 Marketing executive commissions Yes
28 Order short closure Yes
29 Refunds management Yes
30 Dispatch management Yes

Dairy – Incentive Management
Procurement MIS
Management
Accounts
Management Payables
Sales & Incentive


Primary Requirement – Incentive Management
Incentive Periodic incentive Incentives are given daily, weekly, fortnightly, monthly, 4 week
Management month, quarterly, half yearly and yearly. The Farmer, village, route
and the amount of milk on which the incentive should be given,
what is the incentive per litre also needs to be tracked.
Quantity based incentive Quantity based incentive for farmer tracks the milk quantity given
in some specific number of days and incentives are calculated
based on that.
Quality based incentive Incentives are calculated based on SNF and Fat calculations. This
can be calculated for a specified amount of milk or for specified
number of days.
Incentive payments Annual/Periodic incentives can be paid to all farmers in one shot.
The incentive calculations are automatically done for each party.

Tally.ERP 9 Fitment – Incentive Management
1 Incentives with route based Yes
2 Incentives with village information Yes
3 Incentives with farmer details Yes
4 Incentive per litre calculations Yes
5 Periodic incentives – monthly, weekly, annual etc. Yes
6 Quantity based incentives Yes
7 SNF/FAT based incentives Yes
8 Incentive payment for specific dates Yes
9 Automated payment vouchers Yes
10 Farmer payment vouchers Yes
11 Total incentive calculations Yes
12 Incentive reports Yes

Tally.ERP 9 Fitment – Incentive Management
13 Procurement incentive chart Yes
14 Sales incentive chart Yes
15 Overall incentive schemes management Yes
16 Route based incentives Yes
17 Special incentives Yes
18 Product wise incentives Yes

Dairy – Accounts : Receivables & Payables
Procurement MIS
Management
Accounts
Management Payables
Sales & Incentive


Primary Requirement – Accounts : Receivables & Payables
Accounts : Receivables Statement of accounts Balance sheet, profit and loss statements in schedule VI format,
& Payables trial balance are needed for the management to track the
profitability and expenses.
VAT on processed milk Milk, curd, butter milk sales are exempt under income tax act.
products At present the sales tax/VAT on milk products such as
flavoured milk, UHT milk, yoghurt, etc. is applicable and
varies a lot from state to state. The statutory reports are
important.
Auditing – direct and remote Auditing is an important factor. Dairies can get their accounts
audited remotely.
Branch management More than one branches are found in different cities, states. It is
important to track the profitability individually and as a group
of dairy units/collection centers.
Remote access and SMS All the dairy details can be accessed from anywhere, at
anytime. Details are retrievable from mobile phones.

Tally.ERP 9 Fitment – Accounts : Receivables & Payables
1 Balance sheet – Schedule VI Yes
2 Profit and loss statement – Schedule VI Yes
3 Daily receipts and payments Yes
4 Multiple payment mode handling Yes
5 Stock summery report Yes
6 Branch wise reports Yes
7 Staff database handling Yes
8 Outstanding receivable and payable Yes
9 Trial balance Yes
10 Multiple cheque payment option Yes
11 Reminder letter, e-mails Yes
12 Company grouping (branch companies) Yes

13 Payroll management for company drivers and staff Yes
14 Employee attendance and leaves Yes
15 Supervisor wise tracking Yes
16 VAT on processed dairy products Yes
17 Branch transfer management Yes
18 Branch synchronization Yes
19 Branch-wise revenue management Yes
20 Branch-wise cost tracking Yes
21 Cash flow, fund flow statements Yes
22 Ageing analysis of receivables, debtor wise Yes
23 Scenario management Yes
24 Ratio analysis Yes

25 Interest calculation Yes
26 Remote auditing Yes
27 Foreign currency handling Yes
28 Budget and variance Yes
29 Bank reconciliation Yes
30 Remote access Yes
31 Security Yes
32 User access level , Authentication creation Yes
33 Automated SMS to the debtors Yes
34 Receivables summary (Route wise, distributor wise) Yes
35 Payables summary (Route wise, farmer wise) Yes

Dairy – MIS Reports
Procurement MIS
Management
Accounts
Management Payables
Sales & Incentive


Primary Requirement – MIS Reports
MIS Reports Procurement report Management needs to know daily, weekly, monthly collection
of milk. The days when the milk collection has been less and
the days when the milk collection is best so that they can work
on improving supply.
Route wise milk collection also gives a good insight into the
highest collection routes and lowest collection routes.
Milk quality report Milk quality reports can be used to understand the quality of
collected milk. SNF and FAT % averages along with
temperature details can be a useful information.
Farmer reports Farmer and village wise collection report helps in providing
inputs into planning routes and the management can focus on
getting more farmers in the low performing villages
Incentive report This report is helpful to understand how much of procurement
incentives were given to farmer/agent and how much incentives
were given to the retailers.
Multi-dimensional sales This report is very important to understand the demand of the
report milk and milk products in market. The route wise distribution.
Marketing executive effectiveness and the route wise delivery
reports will help the management.

Tally.ERP 9 Fitment – MIS Reports
1 Purchase route report – procurement summary Yes
2 All routes purchase report Yes
3 Farmer wise milk collection report Yes
4 Farmer wise payables report Yes
5 Route wise average collection report Yes
6 Debtors receivable report Yes
7 Sales incentive route wise report Yes
8 Sales incentive farmer wise report Yes
9 Farmer payments bank wise report Yes
10 Route wise cash report Yes
11 Bank wise payment summary report Yes
12 Multi dimensional sales report Yes

13 Order sheet with item details Yes
14 Sales returns report Yes
15 Farmer wise milk quality report Yes
16 Route wise milk quality report Yes
17 Morning/evening batch wise collection report Yes
18 Farmer wise incentive report Yes
19 Route wise order sheet with item details Yes
20 Daily procurement report Yes
21 Daily sales summary Yes
22 Truck sheet summary Yes
23 Distributor wise sales calculations Yes
24 Collection center wise reports

25 Price chart for sales Yes
26 Crates report – Empty crates management Yes
27 Sales and collection incentives tables Yes
28 Total procurement with milk quality parameters Yes

Thank You
To find out more and to send your enquiries, visit :

http://www.tallysolutions.com/website/html/solutions/segment-vertical-solutions.php
© Tally Solutions Pvt. Ltd. All Rights Reserved

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Tally.

ERP 9 for Dairy

© Tally Solutions Pvt. Ltd. All Rights Reserved

• Dairy Business – An Overview

• Structure of Dairy Operations

• Tally.ERP 9 for Dairy

• Business Process Flow

© Tally Solutions Pvt. Ltd. All Rights Reserved 2

Sales & Incentive

© Tally Solutions Pvt. Ltd. All Rights Reserved 3

DAIRY SOLUTION ON TALLY.ERP 9

PROCUREMENT MILK QUALITY INCENTIVE ACCOUNTS

© Tally Solutions Pvt. Ltd. All Rights Reserved 4

Sales & Incentive

© Tally Solutions Pvt. Ltd. All Rights Reserved 5

Large herd owners/ farmers Own/hired vehicles go to the

Milk quality is measured Milk quality is measured Milk quality is measured

Challans are submitted by the Challans are submitted by the

Payment is made based on Payment is made based on

Supervisors are paid

© Tally Solutions Pvt. Ltd. All Rights Reserved 6

© Tally Solutions Pvt. Ltd. All Rights Reserved 7

2 Supervisor details Yes

3 Purchase route Yes

4 Village details Yes

5 Farmer details Yes

6 Pricelist based on SNF and FAT % Yes

7 Collection center with address, contact details Yes

8 Collection center alteration Yes

9 Liter to KG conversion Yes

10 Purchase route management Yes

11 Supervisor creation for purchase routes Yes

12 Village creation along with route Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 8

14 Agent details, code Yes

15 Farmer bank details Yes

16 Automatic creation of price list Yes

17 Truck sheet shift Yes

18 Truck route Yes

19 Truck sheet farmer wise Yes

20 Truck sheet agent wise Yes

21 Truck sheet samiti wise (collection wise) Yes

22 Driver information Yes

23 Milk truck information Yes

24 Procurement invoices Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 9

26 Actual and billed quantity Yes

27 Farmer wise milk info Yes

28 Batch bifurcation (morning/evening) Yes

29 Automatic purchase invoice Yes

30 Milk grade (Buffalo and cow) Yes

31 Procurement returns Yes

32 Advance payments to farmers Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved 10

Sales & Incentive

© Tally Solutions Pvt. Ltd. All Rights Reserved 11

© Tally Solutions Pvt. Ltd. All Rights Reserved 12

2 Capture fat percentage Yes

3 Capture temperature of milk Yes

4 Milk solid information Yes

5 CLR factor, LR factor Yes

6 Price lists based on quality Yes

8 Milk byproducts Yes