XI MIPA 2

 Annisa Diah L.
 Annissa Septianpita P.
 Dimas Raffdiansyah
 Hamidah Riska
 Rana Khairy S.
 Sintha Agustin
A formal letter is any letter written in the professional language,
with a prescribed format for a formal purpose, i.e. it can be a
recommendation letter, enquiry letter, complaint letter, cover
letter and so on. All business letters are formal, but vice versa is
not possible. Such letters are used for a variety of reasons like a
formal invitation, proposal, reference, making a complaint or
inquiry, applying for a job. While writing a formal letter one
should keep in mind the following things:
 It should be in specified format.
 It should avoid the use of unnecessary words.
 It should be straight to the point.
 It should be relevant and objective.
 It should be complex and thorough.
 It should be polite, even if it is a complaint letter.
 It should be free from any mistakes, i.e. grammatical or
spelling.
1. Letter Head (Kepala Surat)
Didalam Letter head atau kepala surat berisi tentang
nama perusahaan, merek dagang sebuah perusahaan,
jenis perusahaan , alamat lengkap dan juga symbol dari
perusahaannya. Misalnya :
Melisa cake and Bakery
The central of various cake and Bakery
Marisa street number 5 jakarta barat
75966858

2. The Dateline (Penanggalan)

Apabila kalian ingin menulis surat, kalian bisa menuliskan
tanggalnya secara british maupun American. Misalnya :
British style
American style
January 2nd ,2016
2 January ,2016
3. The Inside Address (Alamat yang dituju)
Alamat yang di dalam the inside address yaitu
alamat si penerima. Misalnya:
Zonia
Woman accessories and clothes
Idaho street number 5 blok B- pasar minggu
Jakarta
4. The Salutation (Salam)
Dengan adanya Salutation, kita akan lebih mudah
untuk menyapa atau menyebut orang yang
dituju dengan sapaan seperti:
•Dear Sir
•Dear Madam
•Dear Mrs. Aline
5. The Attention Line (Baris Perhatian)
Sedangkan pengertian secara simplenya, bahwa di
attention line ini berisi tentang orang atau pemimpin
sebuah perusahaan. Misalnya:
 Attention Mr. Thomson Andrean Pamungkas
 Attention Mrs. Venica Romania Simanjuntak
 Attention Mr. Ziofan Teddy Marnah
6. The Subject Line (Garis Persoalan)
Pada point ini, Subject Line kita harus menyebutkan
garis besar dari maksud isi surat yang dibuat agar si
pembaca akan lebih mudah untuk memahami dan
juga untuk membut tertarik si pembaca. Misalnya:
 Subject : Salesman’s incentive Compensation Plan
 Subject : the canceling of the PT. Horriga Palembang
 Subject : the ordering of shoes “spotex”
7. The Body of The Letter (Badan Surat)
Dari namanya juga kita bisa menebak kalau,
“body=badan/tubuh” jadi di body of the letter kita memberikan
isi dari surat secara detail, berbeda lo sama subject line. Kalau di
body of the letter kita mengutarakan maksud dari surat sehingga
alamat dan orang yang dituju mengetahui keseluruhan. Misalnya:

Have you known that over a third of the $2 billon

industrial expansion in the east during the past eleven years went
into new chemical facilities? The abundant raw materials for
chemical production, lower labor rates, and economy of
transportation are just three reasons why the chemical manufactures
are moving to the east.
Two others reasins are the many low-priced tracts of available
belonging fixed for industrial increasing , favorable privileges
regarding taxation of new industrial enterprise.
We are pleased to offer you our helping in conducting your
investigation of opportunities in the east. We believe that we can
help you that most authoritative service available.
8. The Complimentary (Salam Penutup)
The complimentary dimaksudkan untuk salam penutup. Misalnya
 Your faithfully
 Dear
 Very truly yours
9. Signature (Tanda Tangan)
Untuk signature, setiap orang mempunyai tanda tangan yang
pastinya berbeda.
10. Reference /initial (Penulis Surat)
Berisi tentang nama panjang atau inisial si penulis/pemimpin
perusahaan. Misalnya
 Methew Robinson
 Caroline Martina Situmorang
 Willona Siregar
11. Enclosure Notation (Lampiran)
The enclosure notation adalah lampiran yang disertakan namun
dilain halaman. Misalnya :
 Enclosure : catalogue
 Enclosure notation : price list
 Enclosure : shoes style
The language used in a formal letter must be appropriate in style and
tone. The following are the basic features of formal writing.
 Avoid contractions.
All verb forms must be written in full.
 Inappropriate: This isn’t what we’d expect from a professional service.
 Correct: This is not what we would expect from a professional service.
 Do not use abbreviations.
Abbreviations like BBC and RADAR are perfectly acceptable, but avoid
using informal abbreviations. For example, do not write info for
information; do not write ads for advertisement.
 Limit the use of active verbs with the first person singular pronoun.
 Inappropriate: I will send you all the relevant information asap.
 Appropriate: All the relevant information will be forwarded to you as
soon as possible.
 Avoid the use of informal degree modifiers
Degree modifiers such as really and so are informal in nature. Avoid
them. Instead, use extremely, highly, entirely etc.
 Limit the use of phrasal verbs.
Most phrasal verbs are idiomatic in nature and hence their
meaning cannot be guessed from their individual parts. You
can make your writing easy to understand by using ordinary
verbs instead of phrasal verbs.
 Avoid informal discourse markers such as by the way
The same idea can be expressed used incidentally which is
formal in nature.
 Avoid using set phrases and idioms.
Inappropriate: I’m not losing any sleep over that.
 Appropriate: That doesn’t worry me at all.
 Inappropriate: He really gets on my nerves.
 Appropriate: He irritates me.
 Do not leave out words.
In informal speech and writing, we sometimes leave out words.
This technique is called ellipsis. It is not considered
appropriate in formal writing and hence you have to avoid it.
 Inappropriate: Look forward to hearing from you.
 Appropriate: I look forward to hearing from you.