PMI®, PMP®, and PMBOK® are registered marks of Project Management Institute, Inc.

Project Management Process Groups PMBOK 6

Knowledge Area Initiating Planning Process Group Executing Process Group Monitoring & Controlling Closing
Process Process Group Process
Group Group
Project Develop Develop Project Management Plan • Direct and Manage Project • Monitor and Control Project Close Project
Integration Project Execution Work or Phase
Management Charter • Manage Project • Perform Integrated Change
Knowledge Control
Project Scope • Plan Scope Management • Validate Scope
Management • Collect Requirements • Control Scope
• Define Scope
• Create WBS
Project Schedule • Plan Schedule Management Control Schedule
Management • Define Activities
• Sequence Activities
• Estimate Activity Durations
• Develop Schedule
Project Cost • Plan Cost Management Control Cost
Management • Estimate Costs
• Determine Budget
Project Quality Plan Quality Management Manage Quality Control Quality
Management
Project • Plan Resource Management • Acquire Resources
Resource • Estimate Activity Resources • Develop Team
Management
• Manage Team
Project Communication Plan Communications Manage Communications Monitor Communications
Management Management

Project Risk • Plan Risk Management Implement Risk Responses Monitor Risks
Management • Identify Risk
• Perform Qualitative Risk
• Perform Quantitative Risk
• Plan Risk Response
Project Procurement Plan Procurement Management Conduct Procurement Control Procurement
Management
Project Stakeholder Identify Plan Stakeholder Engagement Manage Stakeholder Monitor Stakeholder
Management Stakeholders Engagement Engagement
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1.1.Develop Project Charter

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1.1.Develop Project Charter

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 PROJECT CHARTER

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1.1.Develop Project Charter
 the document issued by the project initiator or sponsor that formally
authorizes the existence of a project and provides the project manager
with the authority to apply organizational resources to project activities.
Project charter It documents the business needs, assumptions, constraints, the
understanding of the customer’s needs and high-level requirements,
and the new product, service, or result that it is intended to satisfy,
such as:
OUTLINE :
- Project purpose or justifcation,
- Measurable project objectives and related success criteria,
- High-level requirements,
- Assumptions and constraints,
- High-level project description and boundaries,
- High-level risks,
- Summary milestone schedule,
- Summary budget,
- Stakeholder list,
- Project approval requirements (i.e., what constitutes project success,
who decides the project is successful, and who signs off on the project),
- Assigned project manager, responsibility, and authority level, and
- Name and authority of the sponsor or other person(s)
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authorizing the
project charter.
1.2. Identify Stakeholder

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 1.2. Identify Stakeholder

process of identifying project stakeholders

regularly and analyzing and documenting
relevant information regarding their
interests, involvement, interdependencies,
influence, and potential impact on project
success

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 1.2. Identify Stakeholder

The key benefit of this process is that

it enables the project team to
identify the appropriate focus for
engagement of each stakeholder or
group of stakeholders.
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1.2. Identify Stakeholder
 Knowing Your Project’s
Stakeholder Inside

A project stakeholder is any person or group that supports, is

affected by, or is interested in your
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 Knowing Your Project’s
Stakeholder Outside
Your project stakeholders can be inside or
outside your organization. Knowing your
project’s stakeholders helps you to make
strategic plan.

A project stakeholder is any person or group that supports, is

affected by, or is interested in your
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Sample of Stakeholder Register

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 CManage

HIGH
A
Keep
Satisfied Closely
G H F
POWER
Monitor
Keep B
Informed

D E
LOW

LOW HIGH

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a process of systematically gathering and analyzing
quantitative and qualitative information to determine
whose interests should be taken into account
throughout the project

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Sample of Stakeholder Analysis

Stakeholder Category Power/ Interest/ expectation response

I=Internal role support
E=external
Sponsor I-upper High High Low cost Manage closely
management Great quality
Project Manager High High On time project Manage closely

Project team I-team Low High Good reward Keep Informed

member
Costumer E-costumer Low Low Low price Monitor

Supplier E-partner Low High On time payment Keep Informed

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 Project Stakeholder: Customer/user, Sponsor, Portfolio
Manager/Portfolio review board, Program Manager, Project
Management Office (PMO), Project Manager, Project Team, Functional
Manager, Operation management, Sellers/business partner

List all people inside the organization those

Identify
who will make a meaningful contribution to your project…

Categorize Subdividing the stakeholders to

help you to manage the treatment easily.

Analyze Define their roles, interest, support, and impact…

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 Project Stakeholder: Customer/user, Sponsor, Portfolio
Manager/Portfolio review board, Program Manager, Project
Management Office (PMO), Project Manager, Project Team, Functional
Manager, Operation management, Sellers/business partner

List all those who will be your partner candidate

Identify that will make a meaningful contribution to your project…
You can find the list from Organizational process assets

Invite them for bidding and negotiation by giving

Invite them them Request for proposal (Procurement Document)
Procurement Document
to know their response

Make your Define your selection criteria….

selection criteria In executing phase you will use the criteria to select them

Procurement document. The documents utilized in bid and

proposal activities, which include the buyer’s invitation for Bid,
invitation for Negotiations, Request for Information, Request for
Quotation, Request for Proposal, and seller’s responses.
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UNDERSTAND
YOUR PROJECT

Understanding Expectations
THE KEY
(The Who, What, and Why of Your Project)

INPUT Project Charter…stakeholder identification…

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