Data Migration

& Information Management

with Royal Armouries Case Study
Ben Sullivan
Head of European Operations
KE Software an Axiell Group Company
Overview
What is Data Migration?

When does it occur?

Who’s responsible?

How is it done?

Why is it important?

Royal Armouries Case Study

(Better) Information Management

 What is Data Migration?
• Not an automatic process
• Not a data cleanup exercise
1/12/06
1 December 06
December 1, 2006
12/1/06
1 December
Next Thursday
• A procedure to move data
 When does it occur?

Configure EMu Customise EMu Migrate Data Develop Reports

Configure Web Configure Security Configure Connections Train Users

Who’s responsible?

Museum
Data managers & owners

Technical staff

Users

Supplier (Technical team)

 How is it done?

Analyse Create a Agree on Develop

all data mapping scope migration
sources document & price scripts

Acceptance Fixes Final load –

testing Go Live!
Why is it important?

Save time & resources

User acceptance

Consistent data is useful ...

Reporting

Publishing

Sharing

Analysis
Why is it important?
Publishing
 Why is it important?
Sharing

Structured data (successful data migration)

means you can share and link
information for wider access & portability

Case study: Europeana Portal

 Royal Armouries
• Large collections
• Multiple sites
• Web output
• Lots of descriptive content
• Two concurrent projects:
• WW1 commemorations
• EMu implementation
 Royal Armouries

• Data migrated from STAR

• 150,000 records
• Fields re-purposed
• Data structures inconsistent
 Royal Armouries

• Data is live

• Web roll-out underway

• EMu DAMS roll-out underway

• Final user training scheduled

• Planning for future collection projects

 Royal Armouries
Training Budget per Deliverable
Reports 11% (excluding Licence, Support & Travel)
1%
Data Migration
Project 35%
Management
14%

Installation
6%

IMu development EMu

21% development
12%
 Royal Armouries
Training Time spent per Deliverable
Reports 10% (excluding Licence, Support & Travel)
1%

Project
Management
17%
Data Migration
48%

Installation
3%

IMu development
9%

EMu development
12%
 Better Info Mgt - Workflows
Capture content through workflows
Promote the benefits to staff, Raise the profile with management,
Ensure it is a day to day task - workflow, Prevent a future backlog

Photograph Import Organise DAMS Publish Requests

Case study:
University
Of St. Andrews
Photographic
Archive
 Better Info Mgt - Technology
Capture content through new technologies
Applications configured
for the task

Better tools to reduce

need for back capture

Different devices

Flexible technology

Case study: Natural

History Museum, London
 Ben Sullivan
Ben.Sullivan@kesoftware.com