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Alphalist Data Entry Version 2.

0
Monthly Alphalist of Payees (MAP) Job - Aid

A. Login

1. Click the icon on 1604 Attachments Data Entry and the User Login pop
up will appear.
Encode the <User Name> and <Password>, then click <OK> button or
press E.

2. The BIR Data Entry Main Menu will appear together with the BIR System
Message pop-up. Then click <Yes> or press Enter key.
Note: The BIR System Message pop-up will appear only on the initial installation
of this program to capture information of the Withholding Agent.

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Alphalist Data Entry Version 2.0
Monthly Alphalist of Payees (MAP) Job - Aid

3. The Withholding Agent Information screen will appear. Fill in all


mandatory fields, then
click Save button. The <Revert> button is used to undo encoding or when
the user does
not want to save the encoded data of the withholding agent. Once the
Withholding Agent
Information screen is filled up, the next time you view the same screen to
update
information, Edit & Close buttons are activated.

Note: If field validation rule is violated, an Error Message pop up will


appear.

4. After saving the encoded information of the withholding agent, the Main Menu
screen will appear. The selection buttons for attachments will be activated. Click
MAP Forms button or press M.

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Alphalist Data Entry Version 2.0
Monthly Alphalist of Payees (MAP) Job - Aid

5. The MAP Menu (Monthly Alphalist of Payees consisting of 1600, 1601E


and 1601F) screen will appear. Click 1601E button or press E.

6. The 1601E Menu (Monthly Remittance Return of Creditable Income


Taxes Withheld
(Expanded)) screen will appear.

Note: Details of the 1601E form is already available on the 1601E Menu
screen.
<For the Month of> field is defaulted to current month and year but
the user has
the option
BUREAU OF INTERNAL to enter the same.
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Alphalist Data Entry Version 2.0
Monthly Alphalist of Payees (MAP) Job - Aid

7. In the 1601E Schedule II screen, click <Add/Update> button, a pop-up


message will appear.
Click <Ok> button.

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Alphalist Data Entry Version 2.0
Monthly Alphalist of Payees (MAP) Job - Aid

B. Add / Update 1601E Schedule II

8. In the 1601E Schedule II Data Entry screen, click <Add> button to add or
encode a record.
Take note that after clicking the Add button, the <Save>, <Revert > and
<Exit> buttons
are activated.

9. All mandatory fields must be properly filled up. After encoding data on the last
field, click
<Save> button.

Note: An Error pop up screen will appear when there is still a mandatory
field not yet filled
up.
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Alphalist Data Entry Version 2.0
Monthly Alphalist of Payees (MAP) Job - Aid

10. A Question pop up message will appear. Click <Yes> to add another record and
<No> if not.
The cursor will go back to the original screen. Click the <Exit> button.

11. A pop up message will appear asking if you want to exit, click <Yes> button to
return to 1601E
Menu screen.

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Alphalist Data Entry Version 2.0
Monthly Alphalist of Payees (MAP) Job - Aid

12. All buttons are displayed and activated when you have encoded and saved
multiple data. User
may use all activated buttons (i.e. <Top>, <Next>, <Prev>,
<Bottom>,<Inquiry>) to
go to other records. The <Edit> button is used if there are corrections on the
saved data and
the <Delete> button is used to erase saved data. Click <Exit> to go back to
the 1601E
Main Menu. Click <Back to MAP Sub Menu> to go back to the Main
Menu.

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Alphalist Data Entry Version 2.0
Monthly Alphalist of Payees (MAP) Job - Aid

C. Print / Inquire on a Taxpayer Screen (1600/1601E / F)

13. To print or inquire a record, click <Print/Inquire> button and the


Inquiry Screen will
appear.

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Alphalist Data Entry Version 2.0
Monthly Alphalist of Payees (MAP) Job - Aid

14. Click the <Search> button and the <Search Entry> pop-up will appear.
Encode the TIN or
Registered Name/Trade Name or Taxpayer’s Name (Individual) you want to
inquire. Click the
<Ok> button and the record you are inquiring will be highlighted.
Note: All other forms (i.e. 1600 & 1601F) have the same inquiry screen.

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Alphalist Data Entry Version 2.0
Monthly Alphalist of Payees (MAP) Job - Aid

15. Click <View> button to view the report on line. The user can print said report
by clicking
print icon located on the toolbar at the upper left corner of the screen. Click
arrows to navigate
to other pages of the report. Click X on the upper right corner of the screen to
close report and
to go back to <Inquiry> screen.

16. To view report in excel format, click <eXcel Report> button. The user can edit
entries and make
corrections using this format; however, changes and/or corrections made in this
report will not
necessarily update information stored in the system. Click X on the upper right
corner of the screen
to close report and
BUREAU OF INTERNAL to go back to <Inquiry> screen.
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Alphalist Data Entry Version 2.0
Monthly Alphalist of Payees (MAP) Job - Aid

D. Generate File

17. To generate file, click <Generate File> button on the 1601E Menu. A
<Save As> pop up
screen will appear. Specify the folder where to save the encoded data, then
click <Save>
button. A pop up message asking “Do you want to view the file created?’
will appear.
Click <Yes> and the flat file of the data will appear. Click <No> and pop up
message
informing that the file was successfully created will appear. Click <Ok> to go
back to
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Alphalist Data Entry Version 2.0
Summary Alphalist of Withholding Taxes (SAWT) Job - Aid

D. Add / Update SAWT

18. Click SAWT Forms button or press S.

19. The SAWT Menu (Summary Alphalist of Withholding Taxes) screen will
appear.
Note: Details of the SAWT form is already available on the SAWT Menu. <For
the Month of>
field is defaulted to current month and year but the user has the option to
enter the same.

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Alphalist Data Entry Version 2.0
Summary Alphalist of Withholding Taxes (SAWT) Job - Aid

20. Choose a form from the pull down list. In this example we will choose form 2550Q.

21. Click the <Add/Update> button, a pop-up message will appear. Click <Ok>
button.

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Alphalist Data Entry Version 2.0
Summary Alphalist of Withholding Taxes (SAWT) Job - Aid

22. In the 2550Q Schedule I Data Entry screen, click <Add> button to add or
encode a
record. Take note that after clicking the Add button, the <Save>, <Revert
> and
<Exit> buttons are activated.

23. All mandatory fields must be properly filled up. After encoding data on the
last field, click
<Save> button.

Note: An Error pop up screen will appear when there is still a mandatory
field not yet filled
up.
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Alphalist Data Entry Version 2.0
Summary Alphalist of Withholding Taxes (SAWT) Job - Aid

24. A Question pop up message will appear. Click <Yes> to add another record and
<No> if not.
The cursor will go back to the original screen. Click the <Exit> button.

25. A pop up message will appear asking if you want to exit, click <Yes> button to
return to SAWT
Menu screen.

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Alphalist Data Entry Version 2.0
Summary Alphalist of Withholding Taxes (SAWT) Job - Aid

26. All buttons are displayed and activated when you have encoded and saved
multiple data. User may use all activated buttons (i.e. <Top>, <Next>,
<Prev>, <Bottom>,<Inquiry>) to go to other records. The <Edit> button
is used if there are corrections on the saved data and the <Delete> button is
used to erase saved data. Click <Exit> to go back to the SAWT Menu. Click
<Back to Main> to go back to the Main Menu.

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Alphalist Data Entry Version 2.0
Summary Alphalist of Withholding Taxes (SAWT) Job - Aid

E. Print / Inquire on a Taxpayer Screen (SAWT)

27. To print or inquire a record, click <Print/Inquire> button and the


Inquiry Screen will
appear.

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Alphalist Data Entry Version 2.0
Summary Alphalist of Withholding Taxes (SAWT) Job - Aid

28. Click the <Search> button and the <Search Entry> pop-up will appear.
Encode the TIN or
Registered Name/Trade Name or Taxpayer’s Name (Individual) you want to
inquire. Click the
<Ok> button and the record you are inquiring will be highlighted.
Note: All other forms have the same inquiry screen.

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Alphalist Data Entry Version 2.0
Summary Alphalist of Withholding Taxes (SAWT) Job - Aid

29. Click <View> button to view the report on line. The user can print said report
by clicking
print icon located on the toolbar at the upper left corner of the screen. Click
arrows to navigate
to other pages of the report. Click X on the upper right corner of the screen to
close report and
to go back to <Inquiry> screen.

30. To view report in excel format, click <eXcel Report> button. The user can edit
entries and make
corrections using this format; however, changes and/or corrections made in this
report will not
necessarily update information stored in the system. Click X on the upper right
corner of the screen
to close report and
BUREAU OF INTERNAL to go back to <Inquiry> screen.
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Alphalist Data Entry Version 2.0
Summary Alphalist of Withholding Taxes (SAWT) Job - Aid

F. Generate File

31. To generate file, click <Generate File> button on the 1601E Menu. A
<Save As> pop up
screen will appear. Specify the folder where to save the encoded data, then
click <Save>
button. A pop up message asking “Do you want to view the file created?’
will appear.
Click <Yes> and the flat file of the data will appear. Click <No> and pop up
message
informing that the file was successfully created will appear. Click <Ok> to go
back to
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