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Project summary
• Project name
• Project start date
• Project end date
• Project goal
• Project location
• Project need
• Project description
• Project Budget
INITIATING
Project charter
A Head of Event manager 1 Project to be delivered on Email and telephone High internal
department time within budget
Stakeholder register B
C
manager
Head of design
Event Coordinator
Creative Manager
2
3
smooth progress and
coordination of internal
departments
High
internal
internal
department
D Human resource HR Manager 4 Plan and maintain Email and telephone High internal
manager performance management
E Head of Marketing Manager 5 Develop creative Email and telephone High internal
marketing marketing ideas for the
department promotion of event
F Staff member of Production Manager 6 Ensures that Email and telephone High internal
HR department manufacturing processes
runs efficiently
G Head of Accounts Finance Manager 7 Monitor day to day Email and telephone High internal
department financial operations and
produce budget for the
event
H Staff member of Operational Manager 8 overlooking the day to day Email and telephone Moderate internal
HR department affairs
I Office boy Office boy 9 Maintains and arranges Face to face High internal
the office prepares tea
and serve lunch.
J Receptionist Receptionist 10 Process mails and answer Face to face moderate internal
telephone calls
N Workers in Selected clients of Philips 14 present awards Email and telephone Moderate to low external
PHILIPS
O Manager Venue manager 15 Catering, light and sound Email and telephone High external
P Band member keynote Speakers/Performers 16 Deliver speeches and Email and telephone High external
perform at event
Deadline
lunch
Project Scope management
• Define Scope
PROJECT SCOPE
CLIENT REQUIRMENTS
“Arranging an annual appreciation event for
200 employees of Philips (pvt.) limited on
May 13, 2019 with a program brief geared
towards employee appreciation. The
Kaleidoscope envisions is responsible for a
turn-key job of organizing the event, provide
catering for high tea and a lunch, followed by
entertainment via a renowned rock/pop
band”.
Project Scope management
• Project deliverables
Budget breakdown
Event schedule
lighting
plan
Project Time Management
• Define activities
Project Time Management
• Sequence activities
Project Time Management
• Estimate Activity Resources
Project Time Management
• Estimate Activity Duration
Project Time Management
• Develop Schedule
Project cost Management
• Estimate cost
Project cost Management
• Determine budget
Project quality Management
• Quality management plan
Human resource Management
• Develop human resource plan
Project communication Management TIMELINE
BUDGET
SCOPE…
• Goals
FEEDBACK
Communication type Objectives Frequency Audience Responsible person Deliverable Format
Kickoff meeting -Give brief introduction about Once, as soon as the The whole team Event director Meeting minutes Soft copy
the event to selected project team is selected emailed to event
team. director
-Review the event objectives and
management approach
Design team meeting -Discuss and select design for Weekly Creative manager Creative manager Selected design and Soft copy and hard
stage, reception booth, logo and and his/her team meeting minutes to be copy (for office
invitation. emailed to event record)
-Select the layout plans for director and all the
seating and lighting stakeholders
-Review status and progress of
project every week
Marketing team meeting -Discuss different marketing Weekly Marketing manager Marketing manager Status report and Soft copy
strategies and medium of and his/her team meeting minutes
promotion emailed to event
director
Finance team meeting -Produce budget for the whole Weekly Finance manager Finance manager Status report and Soft copy
event and his/her team meeting minutes
emailed to event
director
Inter departmental information -Information exchange to keep As needed or when a Heads of the - - -
exchange all stakeholders updated major decision is made department
Project status meeting -Summary of the status of Weekly Event director and Event director Status report emailed Soft copy
project all department to all stakeholders