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TENDER

INTRODUCTION

Tender is an invitation to offer made by one party to another


party for execution of a specified work at an accepted cost
and time as per the condition laid in the tender document.
Tender documents may be prepared for a range of contracts
such as; equipment supply, labor rate, item rate, turnkey,
demolition etc.
Tender is invited by Government departments, offices and
agencies, Private sector companies and businesses and NGO.
OBJECTIVE OF TENDERING

The primary objective of tendering is to select a main


contractor to undertake the construction phase of the
project.
Benefits:
• Enhance Competition between suppliers/ contractor
• Cost optimization and value of sale enhancement,
• Open vacancies for new market competitors and
entrepreneurs.
TENDERING PROCESS

PREPARATION

APPROVAL TO TENDER

DOCUMENTATION

INVITATION

PROCESSING

AWARD CONTRACT
PREPARATION

• Final completion of drawings, specification, measurement /


take-off process.
• Choose conditions of contract.
• Parties involved: architect, engineers, QS, client, project
manager
ROLE OF ARCHITECT

The architect will issue tender documents to the agreed


selected list of contractors and these will normally include:-
1. Drawings illustrating the scope and extent of the works
with details of its method of construction.
2. Specification and schedule of works.
3. Bills of quantity
4. Tender stage health and safety plan
5. Form of tender and instructions for its formal submission.
APPROVAL TO TENDER

• Discussion and decision on type of tender to be used.


• Selection of tender:
1. Open
2. Selective
3. Negotiate
• Parties involved: client, consultant, project manager.
TENDER DOCUMENT

Tender document consist of:


1. The tender notice
2. The form of Tender
3. Letter of offer
4. Conditions of execution
5. Specification of work: scheme and dates
6. One set of building drawings
7. All bills of quantities and any relevant records.
INVITATION

Based on selection of tendering methods


• Open / competitive / bid tender – produce tender notice
• Selective – shot listed contractors will be invited to tender
if they wish
• Negotiated – only one contractor is approached- direct
entry to project
TENDER NOTICE

• The Tender Notice is a brief description of the job being


tendered which is to be published in Newspapers and on
the Internet.
• It contains a Project Summary, a listing of Tender
Documents, key dates, validity period, contact details,
number of copies required and details of tender
submission location and timing.
TENDER NOTICE

Characteristics:
• Tender notice must mention the name of the owner, the
place, nature an extend of work and the estimated cost
• Earnest money and tender fees
• Minimum time for close of tender
• Date of opening of tender
• Place of tender/ opening and closing
• The site visit terms and condition
• Discussion if any
BUILDING & CONSTRUCTION DEPARTMENT
JAMIA MILLIA ISLAMIA FORMAT
NEW DELHI – 110025
• Name of the Project.
Notice Invitation e-Tender
• Name & Address of the Company floating the
JMI/BD/E-NIT/No.118/2018-19 January 18, 2019 tender.
Online tenders on percentage rates basis (rate should be quoted in words as well as in figures) are • Name of work, materials or services.
invited from the contractors enlisted only in the appropriate class with the CPWD/MES/P&T/Railways
or working contractor of Central University in NCR in two bid system for “Construction of a toilet in • Place of work location.
environmental Engineering lab at University Polytechnic, Jamia Millia Islamia.” Manual bids
shall not be accepted. • Approximate estimated
1. Tender documents may be downloaded from CPPP site https://eprocure.gov.in/eprocure/app as • cost of work.
per the schedule as given in as under.
• Earnest Money.
CRITICAL DATE SHEET
Publishing Date 19.01.2019 (5.00 PM)
• Period of completion.
Bid Documents Download / Sale Start Date 19.01.2019 (5.00 PM) • Date on which the Tender Document sale
Estimated Cost 1,50,238/- commences.
Completion time 60 Days
• Date and time up to which tender documents
Bid Submission start date 19.01.2019 (5.00 PM)
can be obtained.
Bid Submission end date 25.01.2019 (5.00 PM)
Bid Opening date 29.01.2019 (11.30 AM)
• The cost of tender documents.
• The date and time up to which the tenders to
Cost and Earnest Money be submitted and are to be opened.
Tender Fee/Cost Rs. 500/- (non- refundable & non-transferable) • Specification.
Earnest Money Rs. 3,050/-
• Eligibility Criterion.

2. Bids shall be submitted online only at CPPP website: https://eprocure.gov.in/eprocure/app.


EMD (EARNEST MONEY DEPOSIT)
TERMINOLOGY

The money to be deposited has an initial deposit to be sent along with the
tender application to show the genuineness of the contractor.
Mostly it will be within 1-2% of the estimate cost, which will be added to security
deposited if selected or refunded to those who are not selected.