WKS PROCEDURE AND BREIF ON

1. ORIGINAL WK

2. REPAIRS

2
1. MINOR WK - LESS THAN OR UPTO 1 LAKH

2. REVENUE WK – 1 LAKH TO 2 LAKHS

3. LOW BUDGETED CAPITAL WK (LBW) – 2 LAKHS TO 15

LAKHS

4. MAJ CAPITAL WK - ABOVE 15 LAKHS

3
 LESS THAN 1 LAC

 TO BE COMPLETED IN SAME YR

 BOO NOT REQD

 NO AEs REQD FOR WKS LESS THAN RS 50000.00

4
 PATHWAY WITH TILES

 EXHAUST FANS

 GEYSERS

 SENTRY POSTS

 TOILETS

 SECURITY LTS.
5
 BETWEEN 1 TO 2 LACS

 EXEC CAN BE CARRIED OVER

 BOO REQD

 AA BY STN CDR

6
 CONSTR OF TOILETS

 CONSTR OF GATES

 HARD STANDINGS

 SENTRY POST

 PROVN OF FENCING

7
 BETWEEN 2 TO 15 LACS

 EXEC CAN BE CARRIED OVER

 BOO REQD

 AA AS PER CFA

8
 CONSTR OF GARAGES FOR LIGHT VEHS.

 PROVN OF GUARD ROOM.

 BDY WALL AND SECURIY GATE.

 CONSTR OF COVERED PASSAGES.

 RENOVATION OF OFFICE COMPLEX

 ADDN/ALTN TO MD ACCN
9
 ITEMS NOT PART OF SCALES OF ACCN

 APPROVED WHEN EXCEPTIONAL LOCAL CONDITIONS

JUSTIFY REQMT

 SANCTIONED BY CFA

10
 IMMINENT DANGER TO BLDG OR BREAKDOWN
OF SERVICES

ADM APPROVAL TO
BE ISSUED IN SIX
MONTHS

11
12
 DOCUMENT WHICH CONTAINS THE REPAIR AND
MAINT WKS PROJECTED BY A UNIT FOR A
PERTICULAR FIN YR

 APPROVED BY STN CDR

 NO ADM APPROVAL REQD

 CARRIED OUT FROM THE MAINT FUNDS

13
 PREP A LIST OF ALL BLGDS
 OBTAIN PLINTH AREA OF EACH BUILDING FROM E-6 SEC
OF GE OFFICE
* RPMB
* RTMB
 OBTAIN PREVALENT MAINT RATES FROM GE
 PRIORITY OF BLDG REPAIR BY USER
 CALC MAINT FUND AUTH TO UNIT
 ANNUAL MAINT PGME INCLUDES PERIODICAL SERVICES,
B/R, E/M WATER SUPPLY STORES, OUT SOURCING
SERVICES, DOOR TO DOOR SERVICE & MES MELA
14
 PREP
 ANNUAL MAINT PGME SHOULD BE PREPARED JOINTLY
BY THE MES AND THE USERS.
 GE HAS RECORDS OF PLINTH AREAS (RPMB/RTMB).
 BD OF OFFRS SHOULD BE ORDERED BY STN HQ, PO MAY
BE ANY CO IN STN.
 FINALISATION AND APPROVAL OF ANNUAL MAINT PGME
BY THE STN CDR AS PER USER’S REQMT.
 SUBMIT BY DEC.
 FIN MGT OF ANNUAL MAINT PGME –EXPECT ONLY 80%
OF ALLOTMENT.

15
 SALIENT PTs

 PGME SHOULD CLEARLY LAY DOWN THE PRIORITIES OF

WKS.

 MAINT PGME SHOULD BE PUBLISHED IN STATION

ORDERS.

 BASED ON THIS, MES WILL PREPARE A WK PGME FOR

EXEC.

 MAINT PGME ONCE ISSUED SHOULD BE ADHERED TO.

16
 PRIORITIES AS PER DWP
 PRIORITY-1. WKS REQD FOR STRUCTURAL SOUNDNESS

 PRIORITY-2. ENSURING A HIGH STD OF HYGIENE &

SANITATION.

 PRIORITY-3. PERIODICAL SERVICES

 PRIORITY-4. ITEMS LEFT OVER FROM THE PREVIOUS

YR

 PRIORITY-5. OTHER GENERAL REPAIRS AND MAINT.

17
 USERS ASPIRATIONS HAVE UNDERGONE VAST CHANGES.
 BLDGS ARE OF VERY OLD VINTAGE- SOMEHOW MAINT
DUE TO INADEQUATE INFRA.
 CONSUMES LARGE AMT OF MAINT FUNDS - YET
PRODUCES INADEQUATE USER SATISFACTION.
 MES IS A MIXED ORG - GE HAS TO DEAL WITH USERS,
STAFF, LABOURS, SUPVRS, LABOUR DEPTT, STATE ELEC
DEPTT , STATE PHE DEPTT AND CIV CONTRACTORS.
 PROFESSIONAL AND TACTFUL HANDLING.
 DEFICIENCY OF INDUSTRIAL STAFF (60%).

18
 FUNDS ARE ALSO REQD FOR OTHER WKS LIKE :-
* REPAIRS TO JOINERY & INTERNAL ELECTRIFICATION
* REPAIRS TO ROOFS AND FLOORS, PERIODICAL
SERVICES.
* REPAIRS TO INTERNAL WATER SUPPLY WITH SANITARY
FITTINGS.
* ADM INSPECTION OF ALL UNITS
* VIP VISITS
* FUNDS AVAILABLE FOR ABOVE WKS 80% (EXPECTED).
 A BIG CHALLENGE FOR A MAINT GE TO ACHIEVE 100%
USERS SATIFACTION.
19
1. ORDINARY REPAIRS

2. SPL REPAIRS

20
21
 SANCTIONED
BY ISSUING AA
CAN BE SPL REPAIRS
CARRIED OVER WK WILL BE
TO NEXT TREATED AS
FINANCIAL YR ORIGINAL

SPL
REPAIRS
GE NO SPL
COMPETENT REPAIRS ON
AUTH FOR GP BER
OF BLDG FOR
STRUCTURES
SPL REPAIR

22
 0
28 DAYS

28 DAYS

7 DAYS

35 DAYS

21 DAYS

56 DAYS

14 DAYS

23
 70 DAYS
7
7 DAYS

77 DAYS

14 DAYS

91 DAYS

24
 NORMS OF MAINT EXPDR (BLDGS)
CALCULATION DETAILS:- B/R E/M
Offrs Messess/ IBs / GOC PA Rate 126.15 PA Rate 52.36
Bunglows etc
Add 50% for 63.07 Add 10% for 5.23
hilly area hilly area
Total 189.22 57.59

Residential area PA Rate 75.14 PA Rate 34.22

(Md/Single
Offrs,JCOsand ORs)
Add 50% for 37.57 Add 10% for 3.42
hilly area hilly area
Total 112.71 37.64

Non-Residential area PA Rate 85.85 PA Rate 45.18

Add 25% for 21.46 Add 10% for 4.51
hilly area hilly area
Total 107.31 49.69
GOI letter
11:03 AM No A/876966/14-15/E2W(PPC)/DO-II/D(W-I)/559 dt 26 Dec 2014. 25
 ANALYSIS OF MAINT GRANT FOR MD OFFRS
/JCOs/OR
Cost of Cost of
Auth
Plinth Deduct Periodical Periodical
SR Categ Maint Total Total
Area 20% Out Internal External
No. ory Grant in Grant Grant
(sqm) Sourcing (Distemper (two coat
Rs
one coat) snowcem)

1 Maj 158.00 150.35 23755.30 4751.06 19004.24 15000.00 23500.00

2 Capt 127.38 150.35 19151.58 3830.32 15321.27 11000.00 15000.00

3 JCOs 71.35 150.35 10727.47 2145.49 8581.98 9500.00 13500.00

4 ORs 30.00 150.35 4510.50 902.10 3608.40 7500.00 8500.00

11:03 AM 26
 PERIODICITY OF PERIODICAL SERVICES

1. OIL BOUND DESTEMPER INTERNAL WALLS OFFRS MD ACCN EVERY

TWO YEARS.

2. OIL BOUND DESTEMPER INTERNAL WALLS JCO’S/OR MD ACCN EVERY

TWO YEARS.

3. SYNTHETIC ENAMEL PAINT / OIL PAINT TO WOODEN / STEEL MEMBERS

EVERY FOUR YEARS.

4. CEMENT BASE PAINT EXTERNAL WALLS ALL MD/OTM ACCN EVERY

TWO YEARS.

5. EXTERIOR EMULSION PAINT FOR HIGH RAINFALL AREAS ON EXTERNAL

WALL SURFACES EVERY FOUR YRS.
 PLINTH AREA RATE (ROADS)

CATEGORY TOTAL PREVIOUS LATEST (OCT 2018)

AREA NORMAL TOTAL NORMAL TOTAL AUTH IN RS
(IN SQM) REPAIRS IN AUTH IN RS REPAIRS IN
RD PER RD PER
SQM SQM
1 2 3 4 5 6
HILLY AREA 235784 10.29 44.80
(+ 25%) 2.57 11.20
Total 12.86 3032771.70 56.00 13203904.00
HEAVY RAINFALL 198526 10.29 44.80
AREA
(+ 25%) 2.57 11.20
Total 12.86 2553540.68 56.00 11117456.00
Total 5586312.38 Total 24321360.00

Say 55.00 lakh Say 243.00 lakh

 PLINTH AREA RATE (FURNITURE)

CATEGORY AUTH % ON
CAPITAL
VALUE
STEEL FURNITURE

(i) MANUFACTURED PRIOR TO 1946 6.50%

(ii) MANUFACTURED AFTER 1946
WOODEN FURNITURE
(i) MANUFACTURED PRIOR TO 01 JAN 1969 8.50%

(Ii) manufactured after 01 jan 1969 6.50%

FURNITURE (CHARPOY STEEL)
(I) steel furniture iron pipe charpoy 1.50%
(Ii) charpoy iron folding 5.00%
 AUTH OF SUMMER AND WINTER APPLIANCES

1. CEILING FANS :
(a) MAJ & ABOVE : 07
(b) UPTO CAPT : 06
(c) JCOS : 04
(d) OR : 03
(e) SINGLE OFFR & JCO : 01 NO PER ROOM
(f) OTM : 01 NO FOR 2 PERSONS

2. PEDESTAL/WALL : WKSP
MOUNTED FANS

3. EXHAUST FANS : CH/DH, WKSP, TOILETS,

LECTURE CUM CINEMA HALLS
TECH ACCN, ALL MD ACCN
(KITCHEN & TOILET)
 AUTH OF SUMMER AND WINTER APPLIANCES

4. WATER : ADM TECH BLDGS, DH & MESSES OF OFFR,

COOLER'S JCOS, NCOS AND EQUIVALENT. INSTS, AUDI,
TRG & RECREATIONAL ACCN, REST ROOMS
CIVILIAN EMPLOYEES WHO WILL UTILISE
THE FACILITY AUTH AS PER STR.

5. REFRIGERATORS : OFFRS, JCOS AND OR MESSES, MES IBS,

HOSPITALS ETC, OFFRS OF RANK OF COL &
ABOVE.
 AUTH OF SUMMER AND WINTER APPLIANCES

6. DEEP FREEZERS. : OR MESSES WITH STR 151 NOS AND

ABOVE. OFFR AND JCOS MESSES WITH
STR OF 51 NOS AND ABOVE
7. AIR CONDITIONERS
(A) OTM : OFFICES OF THE RANK OF MAJ GENS
AND ABOVE, TELE EXCH, TECH BLDG,
SPL EQPT ACCN ETC, COMN & RADAR
INSTLNS.
(B) MD ACCN : NO AIR CONDITIONERS ARE AUTH TO
MARRIED ACCN.
8. GEYSERS
(A) MD ACCN & SF ACCN
(I) MAJ & ABOVE) : 03 x 25 LTRS
(II) UPTO CAPT : 02 x 25 LTRS
(III) LT , JCOS & OR : 01 x 25 LTRS
(IV) DEFENCE CIV : 01 x 25 LTRS
AUTH OF SUMMER AND WINTER APPLIANCES

(B) OTM
(i) OFFRS, NURSING OFFR, JCOS MESSES & OFFR INST
(AA) UPTO 4 WHBS : 1 x 25 ltrs
(AB) ABOVE 4 WHBS : 2 x 25 ltrs
(AC) UPTO 2 SINKS : 1 x 25 ltrs
(AD) MORE THAN 2 : 2 x 25 ltrs
SINKS
(ii) MES IB
(AA) EACH SUITES : 01 x 25 ltrs
(AB) KITCHENS : 01 x 25 ltrs
(iii) OR COOK HOUSES
(AA) UPTO 75 OR : 01 x 25 ltrs
(AB) 76 to 150 OR : 02 x 25 ltrs
(AC) MORE THAN 150 : 03 x 25 ltrs
OR
 AUTH OF SUMMER AND WINTER APPLIANCES

(iv) OFFRS AND NURSING : 01 x 25 ltrs

OFFRS SINGLE LIVING
ACCN AND GUEST
ROOM IN OFFRS
MESSES
(v) JCOS & OR SINGLE : CENTRAL HOT WATER SUPPLY
ACCN PROVISION IN AREA OF COLD
CLIMATE AT THE DISCRETION OF
GOC-IN-C AND EQUIVALENT

9. AUTH OF ELECT POINTS

AUTH LIGHT POINT 5 AMPS 15 AMPS AC
POINTS
MAJ & ABOVE 44 14 11 02
UPTO CAPT 44 14 11 02
JCOS 21 08 03 -
OR 18 06 03 -
 FINAL COST OF ITEMS BASED ON SSR 2009
COST OF MATERIALS 100.00
ADD WASTAGE @ 10% 10.00
GST @ 5 , 12, 18 & 28 % ON MATERIAL (AVERAGE 15.75 %) 15.75

115.75
TRANSPORTATION CHARGES SILIGURI TO GANGTOK @ 22000/ 8 M TON @ 2.75% 3.18
LABOUR CHARGES @ 30 % 34.73

TOTAL 153.66
ADD OHC @ 17.5 % (INCLUDES CARRIAGE TO SITES, HEAD LOAD BY LABOUR, 26.89
CONTRACTOR PROFIT, LOADING/UNLOADING
180.55
WATER CHAGES @ RS.3.75 / RS 1000 OF WORK DONE 0.68
SIKKIM LABOUR WELFARE CESS @ 1% 1.80
EPF & ESCI @ 30.36 % (13.61 + 12.00 + 4.75) 54.81
INCOME TAX @ 2% 3.61
GST ON WORKS CONTACT @ 12% 21.67

TOTAL COST OF ITEM 263.12

* CARRIAGE LIMIT OF TPT VEH MAX 10 MT WITH ENTRY AFTER 8 PM TO 6 AM . LABOUR NOT
AVAILABLE FOR UNLOADING ON ODD HOURS.
 FINAL COST OF ITEMS BASED ON SSR 2010

COST OF MATERIALS (APPROX) 100.00

MARKET VARIATION AS CIRCULATED BY HQ CE SILIGURI ZONE 133.00

PREVALINING RATE @ 133 % (INCLUDING TPT , LABOUR & OTHER
CONTRCATORS PROFIT AND ANCILLARY CHARGES) FOR AE ONLY
TOTAL COST OF ITEM 233.00
 KNOW CORRECT AUTH FOR UNIT AS PER SOA 2009.

 UNDERSTAND STR AND WEAKNESSES OF MES.

 PROVIDE ASST.

 PROJECTIONS BASED ON LONG TERM PERSPECTIVES.

 ENSURE PROMPT TAKING OVER.

 APPRE GOOD WK/POSITIVE STROKES FOR GOOD WKS.

 CAREFUL SELECTION OF QM & MES JCO/NCO.

 MES- A DEFENCE SERVICE/ORGANIGATION.

37
38