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TECHNOLOGY
OVERVIEW OF DEPED
MONITORING, EVALUATION
AND ADJUSTMENT
(MEA) SYSTEM
WHAT IS MEA?
• The MEA strategy is a periodic
monitoring and evaluation of the
progress of the school/ district/
division/region in its delivery of
education services as well as its
performance as an organization.
• As a strategy, it promotes the
participation of the various
units/divisions as well as
administrative units in all the M&E
processes with the end-point of
obtaining information for the
school/district/division/ regional
management as basis management
decisions/actions.
• The MEA Technology as an M&E
mechanism enables collaborative
data gathering, data validation, data
processing, data consolidation, data
analysis, formulation of
recommendations and information
reporting which are efficient,
relevant, and effective.
• As a result, the decisions the
management makes address directly
and appropriately the issues and
concerns that need attention (funds
utilization, technical assistance,
evidence-based planning, research,
innovations and on adjusting its work
plans and strategies, etc).
Monitoring & Evaluation Processes
MEA
MEA as a platform for
decision making
DepED Goals & Objectives
(Access, Efficiency & Quality)
Basic Education Services
Delivery of Programs & Projects)
MEA
(Decision Making)
• Basic education
• Basic education
policies,
support systems
guidelines • Equitable
• Programs & projects
distribution of
design (PPA)
scarce
resources
Develop Policies
• Guidelines CO
• Programs
• Systems
MEA
RO
DO
S ch o o l Implementation
s
MEA as mechanism for “vertical”
sharing of data, information, insights,
lessons, and issues
CO
Feedback
Level of Region
Governance Feedback
Division
Feedback
School
MEA as feedback and sharing mechanism
TECHNOLOGY RESOURCES
Feedback on the effectiveness Pinpoints areas needing
and/or efficacy of education
learning resources, learning
technologies DepED is
implementing to provide packages, equipment
access to quality basic
TECHNOL
education RESOURCES
OGY
MEA
GUIDELINES SERVICES
GUIDELINES SERVICES
Share information on the
Immediate feedback to the
relevance of policies issued by technical and training assistance
CO and RO; Shows how policies provided to front-liners - school
and guidelines were heads, teachers, guidance
understood/applied at the field counsellors
level
MEA
MEA as us
allows venue for
to make discussing alternatives
strategic decisions.
Support Communication
Technical Group
Planning Services Finance
Staff
MEA provides timely response to
operational bottlenecks
Achievement Enrollment Dropout Performance
SY End Assessment Annual Plan Determine School leavers SARDOs Year End
JAN FEB MAR APR MAY JUN JUL AUG SEP
Performance
OCT NOV DEC
Types of MEA
CO Types of MEA
• enhance policies,
RO REG programs,
MEA
systems
• enhance
DIV
technical
DO MEA assistance to
schools
• address teaching
SCH and learning &
Schools MEA governance
issues
REG
MEA
Regional MEA
District level
School Level
THE INTEGRATED
MEA PROCESS FLOW
FROM SCHOOL LEVEL
TO REGIONAL LEVEL AND
THE MEA IMPLEMENTERS
BY LEVEL
SMET
School SIP-AIP
Monitoring & IPPD SPPD Programs and School MEA Process Flow
Evaluation Competencies covered Supervisory Plan,
Team Classroom Mgmt MOOE Liquidation , Project Action
Learner performance etc. Plans
Consolidated
District M&E Consolidated Schools &
Report District M&E Report
Consolidated Consolidated
District Cluster District Cluster
M&E Reports M&E Reports
DsCMET analyzes
data and prepares
M&E Report
District
Cluster M&E District Cluster
Report M&E Report
Validated
PSDSs report physical District Validated
Supervisory
Plan
accomplishments, issues and lessons Cluster M&E District
learned in providing Technical Report Cluster M&E
Report
Physical Assistance to schools based on
Output Supervisory Plans and the schools
Matrix M & E Reports
District Cluster
DsCMET prepare M&E Report
District Cluster M&E (Quarter)
Report and submit to
District Cluster
the DMET M&E Report
(Quarter)
DIVISION
District/District
District District M&E Cluster M&E
M&E District Cluster
Reports Reports
Reports M&E Reports
DMET consolidates
DMET receives DsMEA
Division MEA Process
District/District Cluster
and DsCMEA Reports M&E Reports Consolidated District Consolidated District or District
or District Cluster Cluster M&E Reports
M&E Reports
DEDP/AIP
DMET collects and Data
summarizes the physical
Action Plans for Programs accomplishments, issues, Validation
Gathering
Summary of the Physical
Accomplishments,
Summary of the Physical
and Projects lessons learned, and Accomplishments,
recommendations of the DO Issues, Lessons Learned Issues, Lessons Learned,
Work Plans of Planning, (TA providers, teams, and Recommendations and Recommendations of
Admin, Budget units/sections, and of the DO the DO
implementers of programs
Work Plans on Curriculum and projects)
Implementation
Validated
Division M&E
Validated DQMT & DMET presents Reporting of MEA
Report
(Quarter)
Division
M&E Report
Validated Quarter M&E
Report to the Division
Recommendati
results to
(Quarter) Management Management/
ons REGION
stakeholders
Schools
Divisions
M&E
Schools
Divisions
Region MEA Process
M&E Reports
Reports
DataValidation
Data Gathering
REDP/AIP Summary of the Physical Summary of the Physical
RMET collects and summarizes the Accomplishments, Accomplishments,
physical accomplishments, issues, Issues, Lessons Learned Issues, Lessons Learned,
Work Plans of RFTACT
lessons learned, and and Recommendations and Recommendations of
recommendations of the RO Divisions of the RO Divisions the RO Divisions
Work Plans of FDs and RFTACT
Adjustments
Work Plans of Admin RMET analyzes data and
Data Processing
Data Analysis prepares RO Divisions M&E
RO Divisions
and Schools
RO Divisions and Schools
Divisions M&E Report of Plans and
Divisions
Reports & DO Units Reports M&E Report Strategies
RMET validates RO Divisions and
Schools Divisions M&E Report,
Summary of Physical Recommendation
Reporting
Management of MEA results to REDP/AIP
Adjusted
Adjust
Actual Accomplishments, Issues, Lessons
Learned and Recommendations
Management/
s
Response to the
Adjusted
stakeholders
REDP/AIP and Work
REDP/AIP and
Region M&E Plans/TA
RMEA
and Work/
with SDS, ASDS and Chief, ESPS of Report TA plans Plans Work/TA Plans
the DO Divisions
Validated Validated
Region M&E RMET presents Validated
Region M&E M&E Report to the
Report
(Quarter) Report Regional Management
(Quarter)
Requirements for MEA
MEA PROCESSES
PRE-MEA ACTIVITY
Tasking of responsibilities
Sharing of templates for initial data
(Pre-work activity)
Drafting of Memo for the conduct of
MEA
MEA PROPER
Accounting of POs (Target VS
Accomplishments)
Standards should be followed
content and processes
Showing MOVs
Identify the balances/gaps
Identify the value added outputs
TRACKING THE PHYSICAL OUTPUTS
Unaccomplished Targets
Current quarter
Previous quarter
DEFINITION OF SOME IMPORTANT TERMS
Physical Output- refers to the accomplished
target/s with in a specific time frame by the
School/District/Cluster
District/DO/RO/accountable person.
Quantitative measurement can be
expressed in absolute numbers or as a
percentage
It can also be expressed as a ratio
One way or another, you get quantitative
(number) information by counting or
measuring.
Target- refers to the specific deliverable/s within a
unit/section/FD/DO/person for a definite period of
time based on standard set.
Standard- is the quality indicator/s set in content
and process to qualify a specific deliverable as
physical output with MOV/s.
MOV/s- are documents to be presented as pre-
requisite in order to count an accomplished
target as PO.
AS A RULE:
A physical outputs can
only be credited if it
meets standard/s and
has MOV/s.
Value Added Output (scope creeps) -
output accomplished which are not
originally targeted but was identified as
relevant and needed in support of the RBEP
& BESRA implementation.
Outputs achieved in advance should
not be considered as value added.
Note: scope creeps can sometimes hinder the
delivery of important outputs
Output- refers to the accomplished
target/s with in a specific time frame
by the FDs, Admin & BFD.
AS A RULE:
An output can only be credited if
it meets standard/s and has
MOV/s.
Standard- is the quality indicator/s
set in content and process to qualify
a specific deliverable as output with
MOV/s.
MOV/s- are documents to be
presented as pre-requisite in order to
count an accomplished target as PO.
IDENTIFYING THE ISSUES AND RISKS
• Classify issues according to its category e.g.
TECHNICAL, INSTITUTIONAL, FINANCIAL,
POLITICAL, ENVIRONMENTAL/INFRASTRUCTURE,
SOCIAL & GENDER
• Identify whether the issues is within control or
beyond control of the FDs/region
• Tracking the issues whether, persistent issues,
recurring issues and issues related to gender etc.
IDENTIFY THE HINDERING AND
FACILITATING FACTORS
Identify the hindering and facilitating factors
State the corrective measures for hindering
and sustainability for facilitating
Ascertain and determine the lessons
learned based on the hindering and facilitating
factors
Applying the lessons learned to sustain the
effective delivery of the project’s outputs
“TIPS ON CREATING “LESSONS LEARNED”
• Lessons learned can be derived from
facilitating and hindering factors.
• Lessons learned from facilitating factors are
stated as “values/practices that occurred”
• Lessons learned from hindering are stated
as “what could have been done better”.
• Lessons learned statement is a form of
“resolutions/values/principles” in
approaching a specific situation
The Ultimate test of a “ Lesson
Learned” statement is this: Others will
be able to derive the following:
• In what situation can the lesson be
applied
• Which principles/approached can be
applied to a given situation
• Why is it valuable to consider the
“Lesson”
IDENTIFYING THE RECOMMENDATION
FOR ADJUSTMENTS
• Identify the recommendation for
adjustments
• Getting the balances and issues as bases
for making the recommendations and
adjustments
What to discard?
What to continue?
What to improve?
POST RMEA ACTIVITIES
Tasking of responsibilities
Sharing of templates for initial data
(Pre-work activity)
Drafting of Memo for the conduct of
DMEA, budget, materials, etc.
Preparation of MOVs
II. MEA PROPER