Exploring: Microsoft® Excel® 2016

Comprehensive
First Edition

Chapter 1
Introduction to Excel
Creating and Formatting a
Worksheet

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Objectives (1 of 2)
• Explore the Excel Window
• Enter and Edit Cell Data
• Create Formulas
• Display Cell Formulas
• Manage Columns and Rows
• Select, Move, Copy, and Paste Data

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Objectives (2 of 2)
• Apply Cell Styles, Alignment, and Font Options
• Apply Number Formats
• Manage Worksheets
• Select Page Setup Options
• Preview and Print a Worksheet

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Objective 1: Explore the Excel Window
Skills:
• Identify Excel Window Elements
• Identify Columns, Rows, and Cells
• Navigate In and Among Worksheets

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Explore the Excel Window (1 of 4)
• Spreadsheet—electronic file that:
– Contains a grid of columns and rows
– Displays results of calculations
– Enables interpretation of quantitative data

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Explore the Excel Window (2 of 4)
• Worksheet—single spreadsheet that contains:
– Descriptive labels
– Numeric values
– Formulas, functions
– Graphical representations of data

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Explore the Excel Window (3 of 4)
• Workbook—collection of one or more related worksheets
• Cell—intersection of a column and a row
• Identification:
– Columns use letters—A
– Rows use numbers—10
– Cells use a combination of a letter and a number—A10

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Explore the Excel Window (4 of 4)

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Objective 2: Enter and Edit Cell Data
Skills:
• Enter Text
• Use Auto Fill to Complete a Sequence
• Enter Values
• Enter a Date
• Clear Cell Contents

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Enter and Edit Cell Data (1 of 2)
• Data types:
– Text—combination of letters, numbers, symbols, and
spaces
– Values—numbers used as the basis of calculations
– Dates and times—entered in a variety of formats
• Auto Fill—feature that completes a sequence of words or
values

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Enter and Edit Cell Data (2 of 2)

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Objective 3: Create Formulas
Skills:
• Use Cell References in Formulas
• Apply the Order of Operations
• Use Semi-Selection to Create a Formula
• Copy Formulas

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Create Formulas (1 of 2)
• Formula—used to perform calculation, such as =A1 + 3
• Order of operations—rules in which arithmetic operations
are performed
• Some unfamiliar operators:
– * for multiplication
– ^ caret for exponentiation
• Semi-selection—selects cell or range of cells as formula is
built

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Create Formulas (2 of 2)

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Objective 4: Display Cell Formulas
Skills:
• Display Cell Formulas

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Display Cell Formulas

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Objective 5: Manage Columns and Rows
Skills:
• Insert Cells, Columns, and Rows
• Delete Cells, Columns, and Rows
• Hide a Column or Row
• Adjust Column Width
• Adjust Row Height

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Manage Columns and Rows (1 of 5)

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Manage Columns and Rows (2 of 5)

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Manage Columns and Rows (3 of 5)

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Manage Columns and Rows (4 of 5)

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Manage Columns and Rows (5 of 5)

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Objective 6: Select, Move, Copy, and Paste
Data
Skills:
• Select a Range
• Move a Range
• Copy and Paste a Range
• Use Paste Options and Paste Special

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Select, Move, Copy, and Paste Data (1 of 3)

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Select, Move, Copy, and Paste Data (2 of 3)
To move, copy, or paste data:
1. Select range
2. Select Cut or Copy
3. Move to new location
4. Select Paste and the paste option

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Select, Move, Copy, and Paste Data (3 of 3)

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Objective 7: Apply Cell Styles, Alignment,
and Font Options
Skills:
• Apply a Cell Style
• Merge and Center Data
• Change Cell Alignment
• Wrap Text
• Increase Indent
• Apply a Border
• Apply Fill Color

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Apply Cell Styles, Alignment, and Font
Options (1 of 5)
• Cell style—collection of format settings that provide a
consistent appearance
• Cell styles control:
– Font
– Font color and size
– Borders and fill colors
– Alignment
– Number formatting

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Apply Cell Styles, Alignment, and Font
Options (2 of 5)

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Apply Cell Styles, Alignment, and Font
Options (3 of 5)
• Alignment—how data are positioned within boundaries of
cell
• Data type default alignments:
– Text—aligns at left cell margin
– Dates and values—align at right cell margin
• Horizontal alignment—position of data between left and
right cell margins
• Vertical alignment—position of data between top and
bottom cell margins

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Apply Cell Styles, Alignment, and Font
Options (4 of 5)
• Merge and center—merges selected cells together into
one cell
• Wrap text—data appears on multiple lines in cell
• Indent—offset of data from current alignment
• Border—line that surrounds cell or range of cells
• Fill color—background color that displays behind data

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Apply Cell Styles, Alignment, and Font
Options (5 of 5)

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Objective 8: Apply Number Formats
Skills:
• Apply Number Formats
• Increase and Decrease Decimal Places

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Apply Number Formats

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Objective 9: Manage Worksheets
Skills:
• Insert a Worksheet
• Delete a Worksheet
• Copy or Move a Worksheet
• Rename a Worksheet
• Group Worksheets

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Manage Worksheets (1 of 2)

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Manage Worksheets (2 of 2)

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Objective 10: Select Page Setup Options
Skills:
• Set Page Orientation
• Select Scaling Options
• Set Margin Options
• Create a Header or Footer
• Select Sheet Options

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Select Page Setup Options (1 of 3)

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Select Page Setup Options (2 of 3)

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Select Page Setup Options (3 of 3)

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Objective 11: Preview and Print a
Worksheet
Skills:
• View in Print Preview
• Set Print Options
• Print a Worksheet

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Preview and Print a Worksheet

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Summary (1 of 2)
• A workbook can consist of multiple worksheets, divided
into columns, rows, and cells
• Cells contain text, values, or formulas, with contents
entered by typing, copying and pasting, and using Auto Fill
• Columns, rows, and cells can be added or deleted, copied,
or moved
• Styles, alignment, and formatting can be applied to cells
• Formatting can be applied to numerical values

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Summary (2 of 2)
• Worksheets can be inserted, deleted, renamed, copied,
and moved
• A worksheet can have orientation and margins changed,
headers and footers added, and scaling adjusted
• Before printing, a worksheet can be previewed and final
printing options selected

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Questions

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Copyright

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