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Exploring: Microsoft® Word® 2016

Comprehensive
First Edition

Chapter 2
Document Presentation
Editing and Formatting

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Objectives
• Apply Font Attributes
• Format a Paragraph
• Format a Document
• Apply Styles
• Insert and Format Objects

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Objective 1: Apply Font Attributes
Skills:
• Select Font Options
• Change Text Appearance

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Apply Font Attributes (1 of 4)
• Font—combination of typeface and type style
• Font attributes:
– Typeface
– Bold
– Italic
– Underline
– Color
– Reflection

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Apply Font Attributes (2 of 4)

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Apply Font Attributes (3 of 4)

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Apply Font Attributes (4 of 4)

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Objective 2: Format a Paragraph
Skills:
• Select Paragraph Alignment
• Select Line and Paragraph Spacing
• Select Indents
• Set Tab Stops
• Apply Borders and Shading
• Create Bulleted and Numbered Lists

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Format a Paragraph (1 of 8)
• Paragraph formatting:
– Alignment
– Indentation
– Tab stops
– Line spacing
– Borders and shading
– Bulleted and numbered lists

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Format a Paragraph (2 of 8)
• Paragraph alignment:
– Left—used in letters, reports, and memos
– Right—used for dates, figure captions, and
headers
– Centered—used for report titles and major
headings
– Justified—used in newspaper and magazine
articles

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Format a Paragraph (3 of 8)
• Indents:
– First line—the first line of a paragraph in a
document
– Hanging—references in a bibliography
– Left—entire paragraph is indented from the left
margin
– Right—entire paragraph is indented from the right
margin

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Format a Paragraph (4 of 8)

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Format a Paragraph (5 of 8)
• Tab stops:
– Left—text starts left and new text moves to right
– Center—centers text on the tab stop
– Right—text starts on right and new text moves to
left
– Decimal—aligns numbers on a decimal point
– Bar—inserts a vertical bar

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Format a Paragraph (6 of 8)
• Paragraph spacing:
– Before a paragraph
– After a paragraph
– Measured in points
• Line spacing:
– Single
– 1.5
– Double

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Format a Paragraph (7 of 8)
• Border—line that surrounds an object
• Shading—background color behind an object

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Format a Paragraph (8 of 8)
• Numbered list—identifies a sequence of steps
• Bulleted list—itemizes non-sequential points
• Multilevel list—combines numbered or bulleted lists

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Objective 3: Format a Document
Skills:
• Select a Document Theme
• Work with Sections
• Format Text into Columns

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Format a Document (1 of 4)
• Style set—combination of font, style, color, and size
• Document theme—coordinating fonts, colors, and
special effects
• Section—part of document with unique page format
settings
• Columns—format of side-by-side vertical blocks

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Format a Document (2 of 4)

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Format a Document (3 of 4)
• Section breaks:
– Next Page—begins at top of next page
– Continuous—can continue on same page
– Even Page—begins at top of next even numbered
page
– Odd Page—begins at top of next odd numbered
page

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Format a Document (4 of 4)

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Objective 4: Apply Styles
Skills:
• Select and Modify Styles
• Use a Style Set
• Create a New Style from Text
• Use Outline View

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Apply Styles (1 of 3)
• Style—collection of formatting characteristics
• Style set—combination of title, heading, and
paragraph styles
• Outline view—displays a document in various levels of
detail

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Apply Styles (2 of 3)

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Apply Styles (3 of 3)

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Objective 5: Insert and Format Objects
Skills:
• Insert a Picture
• Move, Align, and Resize a Picture
• Modify a Picture
• Insert a Text Box
• Modify, Move, and Resize a Text Box
• Insert WordArt

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Insert and Format Objects (1 of 3)
• Object—item that can be individually selected and
manipulated
– Picture
– Text box
– Table
– WordArt

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Insert and Format Objects (2 of 3)

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Insert and Format Objects (3 of 3)
• Objects can be:
– Moved
– Aligned
– Resized

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Summary
• Formatting the text in documents improves
organization and readability
• Themes and styles unify documents
• Documents are enhanced with objects

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Questions

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Copyright

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