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Recording Overtime Pay or Accrual
Overtime is earned when you work more
than your “Regular Schedule”.
Recording Overtime Pay or Accrual
There are two types of overtime: FLSA
overtime which occurs when you actually
work more than 40 hours in a work week.
Recording Overtime Pay or Accrual
And Non-FLSA or contractual overtime which
is earned when you work more than the hours in
your work schedule.
• Lead Work
• Work Out-of-Classification
• Security Officers
• Campus Dispatchers
• Trades workers (some)
• Bi-Lingual
Differential Pays Rate Description
Others Shift Differential $0.75 per unit In order to qualify for the shift differential, an employee must be in a
job classification which is allocated to Salary Range 23 or below.
must be Payable units are earned for each hour or major portions of hour
worked between 6 p.m. and 6 a.m. and for each hour or major portion
of hour worked on Saturday or Sunday. Round each shift to the
recorded nearest whole hour or unit and report only full units. For example, an
eligible employee working until 7:25 p.m. would report one unit
earned from 6 to 7 p.m. Article 20, Section 4 (A) and (B).
on your
Nurse Shift Differential $1.35 per unit In order to qualify for the “nurse” shift differential an employee must
timesheet be classified as a Registered Nurse, Nurse Practitioner or Licensed
Practical Nurse. Payable units are earned between 6 p.m. to 6 a.m.
and on weekends and reported as described above. Article 20,
as they Section 4 (C).
On-Call Duty 1 hour of pay for An employee shall be assigned On-Call when specifically required to
earned:
On-call time is prorated for periods of less than 6 hours.
High Work Differential $1.00 per hour For work performed more than 20 feet directly above the ground or
water and the use of safety ropes or other safety devices is required
for support.
Hazardous Materials $1.00 per hour For all time spent performing work with hazardous materials which
Differential – Certificate requires a certificate or license. This differential only applies when
Required Haz Mat duties are not included in the employee’s classification
specifications.
Hazardous Material $1.50 per hour For all time spent performing work with hazardous materials which
Differential - Supervisory requires a supervisory certificate or license. This differential only
Certificate Required applies when Haz Mat duties are not included in the employee’s
classification specifications.
Permit-required Confined $1.00 per hour For all time spent working in OSHA “permit-required” confined space
Spaces Differential (permit space), currently defined at 29 CFR 1910.146.
Shift Differential
Shift differential is
automatically
calculated for you in
Banweb.
In the example an
employee who works
8 hours on Sunday is Click “Enter
given 8 hours of shift Units”
differential.
On-Call
All other differential pay that you earn should be recorded on the Other
Differential row in the Differentials section of your timesheet.
• Make a note in the comments section
• Specify the type of work you were doing
• The corresponding comment is required to indicate which pay to issue.
Recording paid holidays and
holidays worked
Per the SEIU contract, full time employees receive 8 hours of
holiday pay. Part-time employees receive a prorated share of
the eight hours based on the percentage (FTE) they are
scheduled to work. Hours are entered on the line, Holiday
Leave Pay.
When you work on a holiday, please record the number of hours
you actually worked on the line labeled "OT – Please Pay” These
hours will be paid at 1.5 times your pay rate in addition to your
regular holiday pay. Please make a comment “worked holiday”
Recording the use of paid and
unpaid leave.
Please make a
comment indicating
the type and purpose
of leave.
Submit for Approval
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Common Issues:
• Overlapping hours
• Check time sheet for double entries in
different time categories
• Not able to enter time
• Check under the job tab in Banweb to make
sure your job is in Banner
• If no – contact your supervisor
• If yes – contact HR
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