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VCM Refresher

Training
Training Outline
Video presentation (1 hour) Consolidated Videos
Changes in VCM
Troubleshooting
Protocols
Contingency Plan
Installing the Ballot Box
Ballot Interpretation
Lecture (30 minutes)
Voter's Receipt
Transmission Devices (USB, BGAN, iSAVI)
Transmission BONUS Scheme
Final Testing & Sealing
Election Day
Technician's Handbook (SMS reporting)
Hands-on (30 minutes)
Changes in VCM and Ballot Box

Ballot Box
No inner bin
VCM
Disabled Divert slot
Printing Receipts
No more Screen Review, only (1) second snapshot
Ballot Interpretation
No more divert option
No Ambiguous, Overvote, Undervote, Abstention
INSTALLING
THE BALLOT
BOX
VCM Operations
Installing the Ballot Box
Chapter 2: VCM Operations
Installing the Ballot Box

1
Install the metal guide under
the ballot box top cover.
VCM Operations
Installing the Ballot Box

2
Place the cover on top of
the ballot box and secure it
by snapping the locks down
to close.
VCM Operations
Installing the Ballot Box

3
Open the lid of the
top cover by flipping
it over.
VCM Operations
Installing the VCM

4
Slide the VCM into
place by following
the lock guides.
VCM should be
facing the ballot
guide on the top
cover.
VCM Operations
Installing the VCM

5
Lock the VCM into place by securing the plastic flap of the top cover to the back of the VCM.
BALLOT
INTERPRETATION
The following is a list of ballot interpretations that may occur during
Election Day.
Chapter 2: VCM Operations
Ballot Interpretation

Ballot information:
• Comelec & Pili
Pinas
Timing Logo
Marks
• Location
•Barcode
determines the location
• Ballot ID
of theeach
shaded ovals in the
•• makes
Clustered ballot
Precinct unique.
ballot
• identifies if the ballot is
UV configured
Mark to a particular
• VCM.
ensures the authenticity
of the ballot
BALLOT vs. VCM Status Report
Identification of the Ballot in the correct Precinct

The ff. indicators are present both in the Status


report and in the Ballot
• Location
• polling Center
• Clustered precinct
• Precincts in the Cluster
Chapter 2: VCM Operations
Ballot Interpretation

A VALID BALLOT is a
fully accomplished
ballot containing all the
required identifying
marks.
• timing marks
• UV mark
• barcode
Chapter 2: VCM Operations
Ballot Interpretation

A MISREAD is an
indication that a ballot
has not been scanned
properly.
This usually occurs on
one of the following
reasons:

The
Theballot
voterishas
physically
made
damaged (torn, folded,
markings that obstruct
crumpled or stained with
certain identifying
water)
marks.
Chapter 2: VCM Operations
Ballot Interpretation

PREVIOUSLY
SCANNED BALLOT
A warning message
displays when the VCM
detects that the ballot
inserted has already
been scanned.
No votes will be
counted for the ballot
when this message
displays on the screen.
Chapter 2: VCM Operations
Ballot Interpretation

PAPER JAMS or
ballot blockages are
rare events but can
occur.
This happens when a
ballot did not feed
properly.
Chapter 2: VCM Operations
Ballot Interpretation

An INVALID BALLOT is
a ballot that belongs to a
different clustered precinct.
The VCM is designed to
accept only the ballots
assigned to it.
1. Voter will first feed the
ballot on the Ballot Entry Slot.
2. After the Ballot has been cast, it will process the vote:
3. There will be a 1 second review :
4. After the 1 second review, the voting experience
timeout will expire:
5. It will automatically CAST the Vote:
6. The voter’s receipt will be printed:
A receipt will be printed
from the thermal paper
compartment.
7. BEI will fold the receipt towards the voter:
8. BEI will cut the receipt and give it to the Voter:
9. The voter shall step aside to verify his votes as
appearing on the receipt.
10. The voter shall fold the receipt before placing it in the
Voter’s Receipt Receptacle.
11. The voter shall place the receipt in the Voter’s Receipt
Receptacle.
Valid Vote
Undervote
Abstention Overvote
TRANSMISSION
DEVICES
VCM

Transmission Devices

Universal Serial Broadband Global


Bus (USB) Modem Area ISAVI
Network (BGAN)

*BGAN will be shared between Clustered precincts for Polling Centers with more
than 1 Machine
USB Modem
Insert USB SIM

*In some locations there will be 2 USB Modem and 2 SIM Cards.
Close the USB Modem
Insert the USB Modem in the USB slot
USB Modem
• When the blinking is slow, it is because the USB modem is in stand
by or because there is no signal and it has not registered in the of
the telco provider.
• If it is blinking fast is because it is transmitting.
• If someone is going to transmit and the modem is blinking slow
and after push transmit and it is still slow then the VCM tech
would need to unplug and unplug again and do a second attempt,
if that keeps happening then the technician should look for a
better pace to transmit with his cellphone and move the VCM
there to transmit from the spot with good signal, or ask to transmit
with another VCM fro the same polling place.
Installing the
BGAN
(Broadband Global Area Network)
Chapter 2: VCM Operations
Installing the BGAN

Front view
A. LCD screen
• This is where information is displayed.

B. Up arrow navigation button


• Navigate using this button to confirm with YES option.

C. Select button
• In the absence of a Yes or No option, use this button to approve the option.

D. Back to Last Menu button


• Use to cancel the approval of the Enter button.

E. Down arrow navigation button


• Navigate using this button to confirm with NO option.
Chapter 2: VCM Operations
Installing the BGAN A. Wideye AC/DC power port
• This is the slot wherein the battery is
inserted.
Left side view and compass location
B. On-Off Circular button
• Use to turn on and off the unit.

C. 2-wire phone port


• This will not be use.

D. Ethernet port for a laptop or a wireless


router
• Using RJ45 cable to connect to VCM.

E. Built in compass
• Built in compass determines the angle
reading when tilting the unit.

SIM card slot and battery


Chapter 2: VCM Operations
Installing the BGAN

• A. SIM card slot


The SIM card is found inside the
unit.

• B. Wideye Sabre Li on Battery


The battery must be pulled out first
before exposing the SIM card slot.
Chapter 2: VCM Operations
Installing the BGAN

A. Compliance sticker
• Verification of the unit’s compliance.
Bottom view
B. Reference sticker
• Power voltage requirement, unit
model and order code.

C.IMEI information
• The International Mobile Station
Equipment Identity or IMEI is a
unique number that will identify
mobile phones, as well as some
satellite phones.

D. Pivot
• Used for rotating and elevation to aid
in pointing the terminal from most
any surface it sits on.
Installing SIM into
the BGAN
Chapter 2: VCM Operations
Installing the BGAN

Step 1: Hold the BGAN upright, operator facing the power socket. Push to
the left the battery cover. Exposing the inside of the unit.
Chapter 2: VCM Operations
Installing the BGAN

Step 2: Pull out the li on battery.

Step 3: The SIM card slot will be exposed. Insert the SIM card into the provided slot.
Chapter 2: VCM Operations
Installing the BGAN

Step 4: Put back the li on battery inside.

Step 5: Slide back the cover.


Connecting the
BGAN to the VCM
VCM Operations
Installing the BGAN

Step 1: Open the rubber flap that covers the Ethernet socket.
VCM Operations
Installing the BGAN

Step 2: Plug the RJ45 cable

Step 3: Plug the adaptor


and the power plug.
VCM Operations
Installing the BGAN

Step 4: Open the rubber flap that covers the power port.
VCM Operations
Installing the BGAN

Step 5: Connect the other


end of the RJ cable to the
VCM.

Step 6: Connect the power


plug to the power source.
VCM Operations
Installing the BGAN

Step 7: Place the BGAN at an outdoor location WITH A CLEAR SIGHT FACING THE
SKY. Neither tree nor anything can block the sight. It MUST be set either
in a window that faces to Southeast or in a patio/backyard/front garden.
VCM Operations
Installing the BGAN

Step 8: BGAN is now in “Antenna Pointing state”. Point the BGAN on the
given direction and elevation by using the compass. If the
compass is not working, wait for a beeping sound indicating the
acceptable signal.

DIRECTION-121° EAST SOUTHEAST (ESE)


ELEVATION-60°

BY USING THE COMPASS, FACE YOURSELF


TO NORTH THEN TURN CLOCKWISE TO
121° GOING TO EAST SOUTHEAST (ESE).
POINT THE BGAN ON THAT DIRECTION
AND ELEVATE (TILT) AT 60°.
MINIMUM SIGNAL STRENGTH OF 45
DBHZ IS REQUIREDFOR AN ACCEPTABLE
SIGNAL TO START.
VCM Operations
Installing the BGAN

Step 9: Turn on the BGAN by pressing and holding the ON/OFF switch for
about 30 seconds.

Note: To turn off the BGAN, press and hold the ON/OFF switch for 3 seconds
VCM Operations
Installing the BGAN
Step 11: The LCD displays the
Step 10: The LCD displays “Use stored GPS?” message. Use
the “Wideye” logo for about the UP/DOWN buttons to tap NO
10-15 seconds. This indicates option and press the Enter button
a successful power up. beside the UP button to confirm
ENTER selection.
UP

DOWN RETURN
Note: An option is selected if it changes color
from white to black background and from black to
white colored font.
VCM Operations
Installing the BGAN

Step 12: BGAN performs GPS acquisition automatically for about 5 minutes.

Step 13: The “New GPS fix” displays in the LCD for 2 seconds.
VCM Operations
Installing the BGAN

Step 14: A new estimated azimuth direction and elevation angle where the BGAN should
point displays in the LCD. The GPS symbol indicates that a new GPS coordinate is in use.
Press the Enter button.

Step 15: The LCD of the BGAN should show the signal strength bar. Press the Enter key
when the maximum signal strength is obtained.
VCM Operations
Installing the BGAN

Step 16: BGAN will start the registration and will start connecting to the network.
VCM Operations
Installing the BGAN

Step 17: LCD displays the message “connection successful”.

Note: If connection failed, check your connection with


the VCM modem and restart BGAN.
VCM Operations
Installing the BGAN

Step 18: The service


provider’s name will
be displayed. Wait for
at least two (2)
minutes before
starting transmission.
This will allow the
BGAN to fully
establish network
connection to the
service provider.
BGAN iSavi
Transmitting Device
iSavi Specs Back and Right Side:

Front and Left Side:

A. Micro SIM and USB slots with cover


• The slots for micro SIM and USB under a rubber
cover.
B. Battery Power Indicator Button
A. Power Button
• LED lights showing how much power remains in
• Turns the device on. the battery.
B. Antenna Pointing LED C. Elevation Angle Indicator
• Light indicator showing connection • Marking indicator showing the angle of
status of the device. Transceiver.
D. DC Power Input Connector with cover
C. Exit Pointing Mode Button
• The device port where the power adapter is
• Sets device pointing mode to off. connected.
iSavi Disassembled

A. Transceiver
• The main compartment of iSavi. The antenna is embedded inside the transceiver.
B. Battery Pack
• Attached to the transceiver to power the device.
Other Components and
Peripherals

Power Adaptor - Powers and


charges the terminal. Ethernet Adaptor - Attached to the
unit to enable Ethernet connection.

Micro USB Cable - Connects the terminal and


a computer for connectivity via USB interface. SIM Card - Installed in the terminal
to enable network connection.
Setting Up the iSavi

3.Gently attach the battery in


the direction as shown until a
1.Gently remove the SIM click is heard.
from the SIM Card Mat.

2.Open the rubber flap cover of the


SIM/USB slot. Insert the SIM card with
its gold contact points facing down.

4.Slide the ethernet adaptor over the side 5.Insert the microUSB plug of the
of the transceiver where the SIM and USB Ethernet Adaptor to the transceiver’s
slots are located. Make sure that the microUSB port. Place the unit on a
rubber flap cover is open. flat and steady platform.
Connecting the iSavi Terminal to the VCM

3.Plug the power adaptor to the


power port.
1.Plug the RJ45 cable to the Ethernet
Adaptor installed on the unit.
2.Connect the other end of the RJ45
cable to the VCM.

5.Place the iSavi outside in a position with a clear view


of the sky. Press the power button to switch on.

4.Connect the power adaptor NOTE: Leave the device on for a minimum of 1 minute
to the power source. to acquire a GPS fix before connecting to the network
the first time.
Pointing the Terminal and Connecting to
the Network
Make sure the iSavi is placed outside with a clear view of the sky. The terminal needs to be pointed towards
the sky in the correct direction to ensure connection to the Inmarsat satellite network.
There are three methods for antenna pointing:
1. LED Visual Pointing Mode
2. Audio Assisted Pointing Mode 2.Rotate left or rotate
3. Control App Pointing Mode right the iSavi in the
direction of the flashing
green light until both
LED Visual Pointing Mode “left” and “right” LEDs
are solid green

1.Tilt the Terminal up or down in the 3.When all four tilt & turn LEDs are solid
direction of the flashing green light until both green, press the flashing “Exit Pointing
“up: and “down” LEDs are solid green. Mode” button. Your iSavi will now connect to
the network.
Audio Assisted Pointing Mode

2.The four antenna pointing LEDs will


1.Switch into Audio assisted pointing mode change into a flashing green pattern when
by pressing and holding “Exit Pointing Mode” antennapointing audio mode is activated.
button for 5 seconds.

3.The beeping sound indicates the signal 4.First, tilt the terminal up to 45 degrees from the
strength. The frequency of the beeping will horizontal. Turn the terminal slowly until the beeping
become higher when the signal is stronger. frequency is maximized.
Audio Assisted Pointing Mode

5.Tilt the terminal up or down and fine 6.“Exit Pointing Mode” button will turn to
tune the position until the beeping flashing green when the signal strength is
frequency heard is increased. good enough for network registration.

7.Press the “Exit Pointing Mode” button to


exit antenna pointing mode and start
network registration.

NOTE: Once network registration is


completed, all the LEDs will turn off after one
minute.
TRANSMISSION
BONUS SCHEME
BONUS SCHEME
VCM Technician
VCM Technician CCS Technician
Coordinator
• PHP 100 for the VCM • PHP 100 for the • PHP 1,000 fixed bonus
Technician for each Technical Coordinator to the CCS Technicians
VCM transmitted (# of for each VCM only if they upload
VCM x 100) Technician who manually 100% of the
transmit all the VCMs SDCards coming form
• PHP 200 for each VCM assigned (# VCM Tech the VCMs.
Technician who x 100)
transmits all the VCMs • CCS Tech with a lot of
assigned, regardless if • PHP 200 for each SDCards can be
it is just one, two or Technical Coordinator handled as exceptions.
five (# of VCM tech x whose all the VCM
200) Technicians transmit
all the VCMs assigned
(# of Coord. Tech x
200)

**All of this needs to be done in 24 hours, meaning it will start counting on May
9 at 5:00 pm of until May 10 at 5:00 pm.**
Final Testing & Sealing
Election Day Guidelines
(VCM Technicians, VCM Coordinators)
OBJECTIVE
 To ensure that VCM (Vote Counting Machine), its
parts and features are working properly prior to
Election Day.

 To ensure that SMMT-TIM 2016, INC.will


continuously project an image of impartiality and
neutrality all throughout the conduct of it’s
activities until the end of the May 2016 Election
Day
ACRONYMS
SMMT-TIM 2016, INC. - Smartmatic-TIM 2016, INC
OPS - Operations Department
RMU - Regions Management Unit
PC - Provincial Coordinators
RC - Regional Coordinators
PSC - Provincial Security Coordinators
RSC - Regional Security Coordinators
FTS - Field Technical Support
VCM - Vote Counting Machine
CCS - Consolidation and Canvassing System
BEI - Board of Election Inspectors
BOC - Board of Canvassers
PES - Provincial Election Supervisor
PoP - Project of Precincts
MP - Manpower Provider
PMT - Project Management Team (Manpower)
PMO - Project Management Office
NTSC - National Technical Support Center
What to do before FTS

VCM Technician Technician Coordinator

Coordinate date, time and place of the FTS


Verify and report the receipt of all with EO and SMTT (delivery of VCM).
Technician’s Kit & materials Conduct field visits to assigned polling
(Protocols, Manuals, Instructive places
Materials, etc.)
Remind Technicians on date, time and place
Conduct visit of assigned polling of FTS.
center to know how long it will Verify and report the receipt of all
take to go there Coordinator’s Kit & materials
(Protocols, Manuals, Instructive Materials,
Prepare necessary materials etc.)
needed for FTS
Prepare necessary materials needed for ED
- Fully charged mobile phone, pen, - Fully charged mobile phone, pen, paper,
paper, manual* manual*
1. The BEI will explain
the purpose and the
procedures for FTS. VCM TECH
- SMS reporting to NTSC and Tech
Coordinator
- Validate the receipt of correct
VCMs (seal and serial number)
- Report to NTSC and Tech Coord
the arrival of VCM Kits TECH COORD
2. Opening the VCM Kit - Validate locations of VCM
as per mandated by the
GI. Techs
*Publicly shown VCM TECH - Monitor operations
- Verify the contents of the VCM - Report to NTSC for any
box matches with the issues
documents provided with the
unit
- Report to Tech Coord if there
are any missing peripherals
3. Perform VCM - Distribute protocols to BEIs
diagnostics - Provide technical support as
requested
procedures
4. The BEI will
perform Open
Voting
procedures in VCM TECH TECH COORD
the VCM - SMS reporting to NTSC and - Monitor the work of their
Tech assigned VCM Technicians
- Observe and assist the BEIs (through cell phone and on-
- Provide technical support site presence)
5. Blank test ballots - Report any issues that have - Report any issues to NTSC
will be distributed to occurred
randomly selected
voters – voting will
proceed
6. After inspecting
that the marks are
valid and the ballot
fully shaded, the
voter will feed the
ballot to the VCM VCM TECH
- SMS reporting to NTSC and
Tech Coordinator
- Observing the procedure and
providing assistance to BEIs TECH COORD
7. The BEI will - Perform troubleshooting when - Monitor the work of their
perform Close requested. assigned VCM Technicians
Voting Procedures (through cell phone and on-site
presence)
VCM TECH - Report any issues to NTSC
- SMS reporting to NTSC and
Tech Coordinator
- Perform troubleshooting when
8. The BEI will requested.
perform RE-Zero (as
mandated by GI)
9. BEI will recover test
ballots in the ballot
box and manually
count the votes VCM TECH
- SMS reporting to NTSC and
Tech Coord (completion)
- In case of discrepancies, the
ballots shall be inspected to
10. The machine-printed determine possible cause/s. TECH COORD
ER shall be compared with Monitor the work of their
manually counted assigned VCM Technicians
precinct results to confirm (through cell phone and on-site
that they are the same. VCM TECH presence)
- Locks the VCM in a - Report any issues to NTSC
(secure) storage room
- Status reporting to
11. The VCM will be NTSC
sealed (GREEN sticker)
by the BEIs then locked
at the polling place.
Election Day Events
What to do before ED

VCM Technician Technician Coordinator

Coordinate to VCM Techs assigned


under him the time, date, and
Verify and report the receipt of all location of the ED.
Technician’s Kit & materials
(Protocols, Manuals, Instructive Verify and report the receipt of all
Materials, etc.) Coordinator’s Kit & materials
(Protocols, Manuals, Instructive
Prepare necessary materials Materials, etc.)
needed for ED
- Fully charged mobile phone, pen, Prepare necessary materials needed
paper, manual* for ED
- Fully charged mobile phone, pen,
paper, manual*
BEI

1. The BEIs will meet


at the polling place VCM TECH
2. Ensure that the - SMS reporting to NTSC and
VCM box and ballot Tech Coord
box are secured - Proceed to VCM where it
was securely placed. Validate TECH COORDINATOR
the placement of the green
- Monitor attendance of
3. Show to the sticker seal.
assigned VCM Technicians
watchers and public - Monitor delivery of official
(through cell phone and on-
that: ballots
site presence)
- Monitor opening of VCM Kit
- VCM box, ballot box - Supervise delivery of official
and/or assist BEI when
and package of ballots
requested
- Monitor the validation of
official ballots are
correct VCM and its
sealed
VCM TECH contents
• Assist the BEI in validating the - Report any issues to NTSC
contents of the VCM Box
4. Remove the paper • Assist BEI in installation when
seal and check the requested
• Turn-over the VCMs to the
contents of the VCM BEIs
box
BEI

5. The BEI will install


the VCM
VCM TECH
- Assist the BEI in the
installation of the VCM
TECH COORD
- Monitor the work of their
- Report the status to assigned VCM Technicians
NTSC and Tech Coord (through cell phone and on-site
6. The BEI will perform presence)
Open Voting Procedures - Report any issues to NTSC
to open the elections - Serve as secondary support
VCM TECH to VCM Techs
- Render first-level technical - Get authorization from
support if needed (for NTSC for any contingency
peripherals and/or VMS
troubleshooting of VCM and when needed
7. The BEI or the peripherals)
Support Staff will verify
the voters in the EDVCL
and provide 1 ballot for
each voter.
BEI

8. The voter will shade


the ballot in the
designated voting area
VCM TECH
- Status reporting to NTSC
and Tech Coord
TECH COORD
9. After accomplishing - Provide first level technical - Monitor the work of their
the ballot, the voter support if needed assigned VCM Technicians
will proceed to the (through cell phone and on-
VCM and insert his site presence)
ballot in the ballot - Serve as secondary support
entry slot. VCM TECH to VCM Techs
- Render first-level technical - Report any issues to NTSC
support if needed (for
troubleshooting of VCM and
10. The VCM will peripherals)
display its
interpretation in the
screen
BEI
11. Once all the registered
voters are done voting,
the BEI will close the
elections by performing
the Close Voting
procedures. VCM TECH TECH COORD
- Status reporting to NTSC - Monitor the work of their
and Tech Coord assigned VCM Technicians
- Status reporting to NTSC
12. The BEI Chairman - Supervise printing of ERs
and members will input - Monitor status of
their signatures to transmission
transmit the results VCM TECH - Coordinate with NTSC in
- Provide first level technical using other transmission
support if needed mediums (when necessary)
- Assist in using BGAN/iSavvi - Serve as secondary
technical support
13. The VCM will for transmission when
automatically print necessary
Election Returns once
transmission is
successful.
BEI
14. The BEI will detach
the Election Returns VCM TECH
and place it inside the - Secure the VCM and its
envelope provided for peripherals
that purpose. - Ensure that all items in the TECH COORD
checklist are surrendered by
- Monitor status of printing
the BEIs.
reports
- Request the BEI to sign the
- Serve as secondary support
checklist. Report if there are
15. The BEI will shut missing peripherals
with printing ERs, Statistics
the VCM down with report, audit logs, etc.,
- Monitor status of shutdown
the assistance of the and sealing of VCMs for
VCM Tech. VCM TECH reverse logistics
- Ensure all components in
- Ensure the security seal is
the kit are secure.
placed in the box (Yellow)
- Report to NTSC the status of
- Wait for the 3PL for courier conclusion of the election
16. The BEI will perform pick-up. activities.
reverse logistics with
the assistance of the
VCM Technician.
Post Training Activities
Activity Responsible
Administration of written examination to trainees Training Provider
Validation of examination results SMTT-PC
Conducts Certification of passing trainees Training Provider
Provides the examination results to SMTT-TIM and Training Provider
Manpower Providers Post Training Activities
Provides summary of Certified candidates to SMTT-OPS thru SMTT-RMU
COMELEC-PES
Explain next step of hiring process to trainees Manpower Providers
Final review of examination results and pre-selection Manpower Provider
of certified candidates to be contracted
Review of certified candidate’s profile and identify SMTT-PC/RC, SMTT-PSC/RSC, Manpower
possible area of assignment Provider, COMELEC-PES
Selection of operators to be hired Manpower Provider
Pre-deployment Activities
Activity Responsible

Validation and checking of personal and contact details and SMTT-OPS


updating of FTS Database
Issuance of Operators Identification Number to FTS Personnel SMTT-OPS
Filing of copies of contracts and personal details of all contracted SMTT-OPS
FTS Personnel
Preparation and Submission of Operators’ database and Final List SMTT-OPS
Pre-deployment
of Assignments to SMTT-PMO and COMELEC Activities
Validation of Assignments and Availability NTSC
Validation of non-participation or non-affiliation of contracted SMTT-PC/RC, SMTT-PSC/RSC,
operators COMELEC-PES
Delivery of materials to contracted personnel (manuals, ID, SMTT-OPS / Manpower
protocols, instructive materials, etc.) Provider
Refreshers Course for Supervisors SMTT-OPS
Validation of routes and deployment of Technicians and SMTT-RMU and Manpower
Supervisors Provider
Final survey and validation of FTS personnel availablity NSC
Technician’s Handbook
SMS Reporting Guidelines
NOTE:
All VCM Technicians and
Technician Coordinator will be
given an UPDATED version of the
manual.
INPUT:
• CONTACT DETAILS
• Polling Center / Canvassing Center
• Site Code
• Site Name
• Region
• Province
• Municipality
• District / Barangay

INPUT:
IMPORTANT: Latitude/Longitude:

*Use your compass and/or smartphone


*This is important for NTSC purposes.
VCM Technician’s
Table of Contents
Protocol
VCM SMS Reporting
Guidelines
*There will be an 11-digit
number assigned for SMS
reporting on FTS (Final Testing
and Sealing) and Election day
activities.
On the day of FTS

Attendance: Send SMS at the time specified for


each event
VCM Technician:
ATP/VCM/<11-digit mobile number>
Coordinator:
ATT/COR/<11-digit mobile number>
Back-up Technician:
ATB/VCM/<11-digit mobile number>

Ballot Box Reception: After receiving the ballot box


from the logistics provider.
BBX/<4-digit VCM code>
Reception: BEIs receiving the complete contents of
the VCM
REC/<4-digit VCM code>

NOTE: For Technicians who are handling multiple VCMs,


send ONE TEXT MESSAGE for EACH VCM, per
COMPLETED ACTIVITY.
Installation: BEIs receiving the installed VCM and
the machine displaying the Main Menu.
INS/<4-digit VCM code>

Diagnostics: One message for EACH COMPLETED


diagnostics of the VCMs
DIA/<4-digit VCM code>

Open Voting: Upon confirmation that the


machine has displayed the message “PLEASE
INESRT BALLOT”
OPE/<4-digit VCM code>

Close Voting: Upon confirmation that each VCM


has successfully closed voting and has started
printing the first copy of Election Returns
CLO/<4-digit VCM code>
Re-Zero: Upon confirmation that each VCM has
successfully reset its ballot counter to zero (0).
The LCD should display “Ballots cast 0”
REZ/<4-digit VCM code>

Final Testing and Sealing Conclusion: Upon


confirmation that each VCM been sealed and
secured in the polling place.
FTS/<4-digit VCM code>

AUTO-REPLY MESSAGE:
Message has been sent:
“Message processed successfully. Thank you.”
Message has NOT been sent:
“Sorry! Your message was NOT processed. Please follow the
correct SMS format. Just text the
EVENTCODE/POSITIONCODE/ID# then send it to XXXX-XXX-
XXXX.”
Message sent is OUT OF TIME:
“Sorry! The EVENT is not yet activated. Kindly follow the time
specified on the protocol. Thank you.”

NOTE: Resend the message if there is no reply. Call your


Coordinator if the problem persists
On Election Day

Attendance: Send SMS at the time specified for


each event
VCM Technician:
ATP/VCM/<11-digit mobile number>
Coordinator:
ATT/COR/<11-digit mobile number>
Back-up Technician:
ATB/VCM/<11-digit mobile number>
Ballot Reception: Upon confirmation that the BEIs
have received the official ballot for each clustered
precinct.
BAL/<4-digit VCM code>

Installation: Upon confirming that the VCM is


properly installed and the machine is displaying the
Main Menu.
INS/<4-digit VCM code>

Open Voting: Upon confirmation that the machine


has displayed the message, “PLEASE INESRT
BALLOT”
OPE/<4-digit VCM code>

Close Voting: Upon confirmation that each VCM


has successfully closed voting and has started
printing the first copy of Election Returns
CLO/<4-digit VCM code>
Transmission: Upon confirmation that the BEIs
have successfully transmitted to three (3) servers .
TRA/<4-digit VCM code>

Conclusion: Upon turnover of each VCM machine


to the logistics provider.
CON/<4-digit VCM code>

AUTO-REPLY MESSAGE:
Message has been sent:
“Message processed successfully. Thank you.”
Message has NOT been sent:
“Sorry! Your message was NOT processed. Please follow the
correct SMS format. Just text the
EVENTCODE/POSITIONCODE/ID# then send it to XXXX-XXX-
XXXX.”
Message sent is OUT OF TIME:
“Sorry! The EVENT is not yet activated. Kindly follow the time
specified on the protocol. Thank you.”

NOTE: Resend the message if there is no reply. Call your


Coordinator if the problem persists
ACTIVITY LOG

VCM Code / SKU:


Codes for VCM units. This is important
especially for VCM Technicians who are
handling multiple VCMs in one polling place.

NOTE:
Separate Activity Log for FTS and ED. Note the
time for each activity and record issues (or
activities) that have transpired.
ISSUES REPORT
*Documentation for problems that have
occurred in the FTS and ED activities.

INPUT:
• Date and Time
• VCM Code/SKU: Important, especially for VCM
Technicians who are handling multiple VCMs in
one polling place.

INPUT:
• Problem: Describe briefly the issue that has
occurred.
• Action Taken: Describe in brief the procedure
that the Technician has done to resolve the
issue.
• Status: Indicate whether the problem has
been resolved, not resolved, or the
unit/peripheral is for replacement
ATTENDANCE CERTIFICATE:
Daily attendance report for FTS and ED
activities
DAILY ATTENDANCE REPORT

INPUT:
• Date and time
• Technician’s Name
• Activity: Indicate FTS, ED or Others
(Specify)
• Certified by BEI:
Affix the name and signature
• Confirmed by School Supervisor:
Affix the name and signature
• Attested by VCM Coordinator:
Affix the name and signature
EQUIPMENT TRACKING:
*Documentation for tracking equipment that
has been delivered and received on FTS and on
ED.
PRINCIPAL EQUIPMENT DELIVERY

INPUT:
• Date and time
• TPL Name: Name of the logistics
provider that has delivered the
equipment
• Quantity: number of items/unit
delivered
• Description: Name of the item/unit
• Serial Number
• Remarks: Brief description of the state
of the unit (complete, scratched, etc.,)
• Name and Signature of the person who
delivered the equipment
• Name and signature of VCM Technician
who received the equipment
CONTINGENCY EQUIPMENT DELIVERY

INPUT:
• Date and time
• TPL Name: Name of the logistics
provider that has delivered the
equipment
• Quantity: number of items/unit
delivered
• Description: Name of the item/unit
• Serial Number
• Remarks: Brief description of the state
of the unit (complete, scratched, etc.,)
• Name and Signature of the person who
delivered
• Name and signature of VCM Technician
who received the equipment
EQUIPMENT TURN-OVER
*Turn-over of the VCM box, ballot box and its
contents to the BEIs

INPUT:
• Date and time
• BEI Name: Name of the BEI who has
received the equipment
• Quantity: number of items/unit
• Description: Name of the item/unit
• Serial Number
• Remarks: Brief description of the state
of the unit (complete, scratched, etc.,)
• Name and Signature of the VCM
Technician
• Name and signature of the BEI who has
received the equipment
EQUIPMENT RETRIEVAL
*Retrieval of the delivered equipment by the
logistics provider.

INPUT:
• Date and time
• TPL Name: Name of the logistics
provider who has delivered the
equipment
• Quantity: number of items/unit
• Description: Name of the item/unit
• Serial Number
• Remarks: Brief description of the state
of the unit (complete, scratched, etc.,)
• Name and Signature of the logistics
provider
• Name and signature of the VCM
Technician who has received the
equipment
Thank you